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Contracts, Procurement and Payments Office

UH Hilo Office of Contracts, Procurement and Payments

On this page:

Director: Carrie Masanda

Unit: Administrative Affairs
Location: Bldg. 300A, Rm. 101 across from Housing Parking Lot
General Phone: (808) 932-7397
Fax: (808) 932-7024

Office Hours: Monday - Friday, 7:45 AM - 4:30 p.m.

Please see our staff list for up to date contacts.

Office of the Contracts, Procurement and PaymentsThe Office of Contracts, Procurement and Payments is located in the Business Office (Building 300)

Mission

Please contact the Business Management Office for the most up-to-date vision.

Request Access to the UHH-BUSINESS-SERVICES-listserv

On a regular basis, our office emails important information to the campus community via the UHH-BUSINESS-SERVICES listserv. If you would like to receive these notices, and are not on the mailing list, please email Carrie Masanda to request access to our listserv. Include your full name, department, reason for requesting access, and UH email address. Type BO Listserv Access in the subject line. You will be notified by email once access has been granted.

News and Announcements

Travel Request Approval Process

(all funding sources)

There is no freeze on travel. However, all travel will be reviewed and will require the Chancellor’s approval prior to approval in eTravel. Review of travel will take into consideration:

  • Urgency;
  • Purpose of travel (attending vs. presenting at conference);
  • Necessity, including for promotion and tenure considerations;
  • Funding source and likelihood of reimbursement if grant-based.

Traveler/Traveler units must complete the attached Travel Approval Memo (PDF), and include it as an attachment to the travel request in the eTravel system. Travel requests that have been submitted as of this memo (April 22, 2025) will be ad hoc routed to the Chancellor.

We recognize that travel is important for many jobs and responsibilities on campus. Thoughtful planning and evaluation of funding sources is necessary to ensure we meet those responsibilities while understanding the budgetary risks involved, particularly for extramurally funded programs. Therefore, TFSF, RTRF and extramurally funded travel will be heavily scrutinized.

The Office of Contracts, Procurement and Payments will not be able to approve requests unless the travel approval memo is attached to the travel request in the eTravel system. Please check with your Supervisor/Dean/Director or respective VC/Chancellor for more information.

2025 Standard Mileage Rate for Business Use

Effective January 1, 2025, the Standard Mileage Rate is 70¢ per mile.

Please visit the IRS website for the official notice.

Fiscal Year 2025 Deadlines

Fiscal Year-End purchasing and payment dates: FY 2025 deadlines.

University equipment/inventory

Do not dispose without prior approval from UH Hilo Cashier's Office and PFMO (Property and Fund Management Office.)

  • Applies to transfers
    1. internally (other UH departments)
    2. external (outside UH)
  • It is the responsibility of the asset representative to obtain the appropriate approvals and documentation required to facilitate the transfer of property.
  • For your reference: AP 8.543

Business Office Fiscal Officer signature

Please allow the Business Office at least five (5) working days for proper review of OPM form 56 and 136.

Reminder: Parceling and unauthorized purchases (11/27/24 PDF )

Sample Procurement Checklist (July 2014)

View Archived Announcements & News

Essential Links

Presentations and Training

Contracts, Procurement and Payments Staff

(effective 02/03/2025)