Travel Requests

Out-of-State Approval Process (all funding sources)

(updated 10/3/25)

There is no freeze on travel. However, all out-of-state travel will be reviewed and will require the Chancellor’s approval prior to approval in eTravel. Review of travel will take into consideration:

• Urgency;
• Purpose of travel (attending vs. presenting at conference);
• Necessity, including for promotion and tenure considerations;
• Funding source and likelihood of reimbursement if grant-based.

Traveler/Traveler units must complete the Kuali Travel Approval form and include it as an attachment to the travel request in the eTravel system. Chancellor's pre-approval for interisland travel is no longer required.

We recognize that travel is important for many jobs and responsibilities on campus. Thoughtful planning and evaluation of funding sources is necessary to ensure we meet those responsibilities while understanding the budgetary risks involved, particularly for extramurally funded programs. Therefore, TFSF, RTRF and extramurally funded travel will be heavily scrutinized.

The Office of Contracts, Procurement and Payments will not be able to approve out-of-state travel requests unless the completed Kuali Travel Approval form is attached to the travel request in the eTravel system. Please check with your Supervisor/Dean/Director or respective VC/Chancellor for more information.