Parceling and Unauthorized Purchases of Goods and Services
As a general reminder, we ask that you keep in mind the following guidelines on avoiding procurement violations:
Procurement of similar goods and/or services
Should be consolidated and competitively bid as much as possible.
Procurement Violations; Administrative Procedure A8.220.7. Most procurement violations are normally inadvertent.
- result of administrative error
- lack of knowledge
- simple carelessness
However, some violations may involve intentional action or conduct which an employee knows to be contrary to these procurement procedures.
Parceling
Defined as the artificial or intentional division of fragmentation of a purchase of same, like, or related items of goods, services, or construction into several purchases of smaller quantities, in order to evade procurement requirements of the limits of delegated purchasing authority is specifically prohibited.
Unauthorized Purchases
Goods and/or services should not be procured prior to the issuance of a purchase order.
Unauthorized Purchases; Administrative Procedure A8.225.2.
All procurement agreements (involves exchange of money) should be forwarded to your departmentʻs Fiscal Administrator (FA) for procurement review.
Outside of the OPM, a purchase may be initiated only by a person who has been properly delegated authority to enter into a contract for such purchase.
Whenever an employee of the University procures or enters into a contract to procure goods, services or construction without such authorization or in violation of applicable law or established University policy, this procurement and the liability resulting therefrom shall not be honored by the University and the employee shall be personally liable for the cost.
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