Office of the Registrar

Commonly Used Forms

Registration Forms

  1. Academic Bankruptcy Declaration (PDF) (July. 2014)
  2. Auditors Form (PDF) (Oct. 2017)
  3. Change of Registration (PDF) (Aug. 2013)
  4. Complete Withdrawal (PDF) (July 2019)
  5. Credit by Institutional Exam (PDF) (Aug. 2017)
  6. Credit/No Credit Grading Option (PDF) (Oct. 2017)
  7. Directed Reading or Research Form, Undergraduate (Directed Studies 199V-499V) (PDF) (Apr 2019)
  8. Permission to Enroll in Graduate Coursework as an Undergraduate Student (PDF) (June 2017)
  9. Registration Overload Form (PDF) (Aug. 2018)
  10. Registration Override (PDF) (Aug. 2018)
  11. Teaching Assistance and Tutoring Course (496) (PDF) (Oct. 2017)

Graduate Level Forms

  1. Form 1: Graduate Committee Formation (PDF) (Sep 2018)
  2. Form 2: Thesis/Project/Dissertation Proposal (PDF) (Oct 2018)
  3. Thesis/Project/Dissertation Defense Schedule (PDF) (Oct 2018)
  4. Form 3: Thesis/Project/Dissertation Completion (PDF) (Sep 2018)
  5. Petition to Substitute and/or Waive Courses - Graduate (PDF) (June 2017)
  6. Permission to Register in (Subject) 500 Course (PDF) (Apr. 2016)
  7. Directed Reading or Research Course Form for Graduate Degree Courses (599V, 699V and 799V) (PDF) (June 2017)
  8. Student Overload Approval Form Graduate Program (PDF) (Apr. 2016)
  9. Graduate Repeat Course Notification (PDF) (Feb. 2017)
  10. Petition for Leave of Absence (PDF) (May 2019)
  11. Permission to Enroll in Graduate Coursework as an Unclassified Student (PDF) (June 2017)
  12. Permission to Enroll in Graduate Coursework as an Undergraduate Student (PDF) (June 2017)
  13. Petition to Continue from a Master’s Program to a Doctoral Program (PDF) (June 2017)
  14. Thesis/Dissertation Form for Graduate Level Degrees (700 and 800) (PDF) (June 2017)
  15. Authorization to Participate in Commencement (PDF) (Oct. 2017)
  16. Comprehensive Exam Reporting Form (PDF) (October 2018)

Graduation Forms

  1. Application to Graduate in Absentia (PDF) (Oct. 2017)
  2. Catalog Declaration (PDF) , effective Fall 2011 (July 2014)
  3. Change of Major (PDF) (Nov. 2018)
  4. Graduation Application (PDF)(Oct. 2018)
  5. Request for Replacement/Additional Diplomas (PDF) (July 2019)
  6. Request for Modification of Academic Requirement (UG) (PDF) (Sep. 2016)
  7. Request to Mail Diploma (PDF) (Aug. 2017)

Other Forms

  1. Authorization to Pick Up Official Documents (PDF) (Aug. 2017)
  2. Authorization to Pick Up Official Documents Multiple Request (PDF) (Aug. 2017)
  3. Consent to Disclose Education Records to Third Party (PDF) (2013)
  4. Certification Request (PDF) To certify from Fall 2019 to Summer 2020 (Nov 2019)
  5. Certification Multiple Term Request (PDF) (Feb. 2016)
  6. Kingdom of Hawaii Declaration Form
  7. Request to Opt Out of Directory Information (PDF) (2013)
  8. Transcript Request Form (PDF) (Oct 2018)
  9. Transcript Forwarding Request (PDF) (Aug. 2018)
  10. Tuition Appeal for Special Circumstances (PDF) (May 2019)
  11. Change of Name/Preferred Name Request (PDF) (Jan. 2017)
  12. Update Student Personal Data (PDF)1 (Jan. 2017)

Veterans Forms

  1. Veteran Enrollment Certification Request (PDF) (Dec 2019)
  2. Veteran Exemption to Non-Resident Tuition Rate (PDF) (May 2019)
  3. Yellow Ribbon Program (PDF)(no slots available) (Aug 2019)
  4. Student Veterans Education Checklist (PDF) (Dec 2019)
  5. UH Hilo VA Information Package (PDF) (Dec. 2019)

All forms are available in alternate formats. Please contact the UH Hilo Office of Disability Services for more information: (808) 932-7623, TTY (808) 932-7002.


  1. Form used to update Social Security Number change, new permanent address & phone number, address after graduation ↩︎