Forms Directory and Related Policies

A–B

Alcohol on Campus

• Request to Serve Alcoholic Beverages

Business Services Forms

• Determination of Cost or Price Reasonableness Form 95
• Independent Contractor Questionnaire Form 78
• Request for Quote
• Sole Brand Justification Request Form 144
• Sole Source of Procurement Request Form 65
• Performance Contract Form 90
• P-Card UH Hilo Procedures
• Purchase of Meals and Refreshments Form 56
• Purchase of Meals, Refreshments, Protocol Items from Special Funds Form 136
• Statement of Citizenship and Federal Tax Status WH-1 Form

Business Services Policies

• Expense Reimbursement Policies
  • Relocation Expense Allowance Policy and Procedures
  • UH Hilo Relocation Expense Information
  • UH Hilo Travel and reimbursement procedures
• Purchasing Policies
  • Airfare Requisition Information
  • Competitive Sealed Bid Policy
  • Contracting Services Policy
  • Fee for Services Information
  • Formal Bid Information
  • Insurance Services Requisition Procedures
  • Limitations in Purchasing (policy)
  • List of OPRPM forms
  • Procurement Policies
  • Small Purchases Threshold Information
  • Travel
    • E-travel website and procedures
    • Hawaiian Airlines Corporate Web Program
      • Online Application for Hawaiian Air Program
      • Student_Non Employee Travel Information

C–G

Computer Equipment

• Computer Repair/Work Order Request

Disability Services

• Disability Services Assistance Request Form (PDF)

Donations

• UH Foundation Gift in Kind Procedures

The UH Foundation does not record gifts valued at less than $250. Approval by UH Hilo administration to accept gifts of $250 and higher must be obtained prior to contacting the UH Foundation.

• UH Hilo Gift in Kind Procedures
• Gift in Kind, Value less than $250
• Gift in Kind, Value of $250 or More

If donation is a vehicle, also fill out the Vehicle Acquisition form

Equipment

• Equipment Transfer Form
• Disposal of Equipment

Facilities and Maintenance

• Facilities Use Practices and Procedures
  • Request to Serve Alcoholic Beverages
  • Facilities Use Request by UH Hilo Affiliated Faculty, Staff, and Student Organizations
  • Request and Agreement for Use of University Facilities
  • Agreement for Facility Use
  • Permit and Approval Forms
  • Indemnity/Insurance Clauses
  • Assumption of Risk, Release, and Indemnification
    • Request to Waive Insurance Coverage
• Key Request Form - Lost Key Report Form
• Maintenance Work Request
• Telephone Request (see Telephone)
• Unsafe Condition Report

H–M

Human Resources

• Human Resources forms

Keys

• Key Request Form
• Lost Key Report Form

Kuali Financial System (KFS)

• Kuali Financial System (KFS)

Legal Counsel

• Legal Services Request (LSR) Form

Maintenance and Repair

• Computer Equipment Repair/Work Order Request
• Maintenance Work Request
• Unsafe Condition Report

N–Z

Parking

• Parking Permit Application
• Traffic Citation Appeals Form

Security Reporting

• Silent Witness Report Form

Space Allocation and Functional Use

• Request for Additional Space and Change the Function of Existing Space
• Facilities Modification Request

Telephone Requests

• Moves, Adds, Changes (DAGS Form)
• Add a jack, internal work (UH Hilo Form)

Vehicles

• Terms/Conditions for Motor Pool Use
  • Motor Pool Vehicle Request Form
• Vehicle Acquisition Form
  • Cost comparison Alternative Analysis
• Vehicle and Equipment Transfer Form