Fee for Services

If the purchase is $5,000 or more, you must get quotes via Superquote unless the services are:

• Sole source, or
• an Exempt Procurement, see list starting from page 16 AP 8.220

If the vendor is a sole proprietor or individual, and the service being performed is not an exempt service, an Independent Contractor Questionnaire is to be completed by the individual and the department. Before a purchase order can be issued, the requisition and Questionnaire needs to be approved by the Office of Human Resources (at UH Mānoa). In addition, the vendor must be HCE compliant if the purchase is $2,500 or more. See the Hawaii Compliance Express website for additional information.

OHR Exempt services are listed on AP 8.230.

If the service being performed is exempt from OHR approval, please type the following on the body of the requisition:

Exempt from OHR approval, A8.230, 4. c. (item #)

Exempt Procurements and OHR exemptions are not the same.

Less than $25,000, a purchase order will be issued.  Turn in the following:

• OPM Form 63 Services Contract (if the tasks are rather involved),
• Requisition,
• Written quotation from vendor, if applicable, or awarded Superquote information,
• Independent Contractor Questionnaire, if applicable (UH Form 78) ,
• OPM Form 65 Request for Sole Source , if applicable, and
• OPM Form 95 Determination of Cost or Price Reasonableness if $5,000 or more.

$25,000 or more, OPM will issue a contract:

1. OPM Form 107G University of Hawaii Agreement for Services ,
2. Requisition,
3. Written quotation from vendor, if applicable, or awarded Superquote information,
4. Independent Contactor Questionnaire, if applicable (UH Form 78) ,
5. OPM Form 65 Request for Sole Source , if applicable, and
6. OPM Form 95 Determination of Cost or Price Reasonableness .