UH Hilo Facilities Use Practices and Procedures

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1. Purpose

To implement Chapter 13 of the Board of Regents Bylaws and Policies on the Use of University-owned Facilities and to establish guidelines and procedures that govern the use of campus facilities and grounds at the University of Hawaiʻi at Hilo in accordance with Executive Policy E10.201.

2. Objective

The objective of these guidelines is to govern and manage the short-term use of campus facilities and grounds at the University of Hawaiʻi at Hilo for organizations with and without university affiliation to ensure compliance with applicable University of Hawaiʻi and Board of Regents policy.

3. Applicability/Responsibility

The established practices and procedures shall apply to organizations affiliated with the university and organizations without university affiliation.

4. Definitions. As used herein.

  1. Chancellor means the chief executive officer of the University of Hawaiʻi at Hilo.
  2. Chartered Organizations means organizations holding a charter from the University of Hawaiʻi at Hilo or from the Board of Regents of the University of Hawaiʻi.
  3. Co-Sponsorship means the assuming of equal responsibilities (including financial) by a University-affiliated organization with an organization without University affiliation in conducting an event or activity.
  4. Department means any unit, program, or office authorized by the Board of Regents of the University of Hawaiʻi.
  5. Designee means an individual of the University of Hawaiʻi at Hilo specifically designated by the Chancellor to act on behalf of the University of Hawaiʻi at Hilo.
  6. Extraordinary Charges means assessments for expenses not covered by the established fee schedule.
  7. Facilities means all buildings and grounds owned or controlled by the University of Hawaiʻi, and includes the streets, sidewalks, parking lots, roadways, within the boundaries of property owned or controlled by the University of Hawaiʻi.
  8. Fundraising or Admission Charge Events means activities or events where individuals are required or requested to pay, contribute or donate in order to participate in or attend the event before goods or services are provided.
  9. General Facilities means facilities which are not restricted or special, and are available and used on a campus-wide basis.
  10. Registered Organizations means organizations which function in a manner consistent with established policies and practices and which are comprised of current students, faculty, and staff approved by and registered with the University of Hawaiʻi at Hilo.
  11. Restricted Facilities means facilities not usually available for any use other than that for which the facilities were intended, and generally restricted for University use only. Restricted facilities include, but are not limited to, residence halls, libraries, offices, laboratories, maintenance and storage areas, bookstores, food preparation areas and certain staff, faculty and student lounges.
  12. Scheduling Officers means those individuals, or their designees, with the assigned responsibilities for authorizing the use of facilities including the dates and time of use.
  13. Solicitation means the sale or offer for sale of any goods or services.
  14. Special Use Facilities means facilities for which separate procedures governing the use and scheduling have been developed. Special use facilities include, but are not limited to, the Campus Center and Library Lanai, Theater, ‘Imiloa Astronomy and Education Center, Student Life Center, Hawaiian Language College, and Athletic facilities (indoor and outdoor).
  15. Sponsorship means the assuming of all responsibilities by a University-affiliated organization for an organization without University affiliation conducting an event or activity.
  16. University and Campus means University of Hawaiʻi at Hilo.

5. User Categories

  1. University-Affiliated Organizations

    Organizations or individuals affiliated with the University of Hawaiʻi at Hilo where such an affiliation confers rights and benefits. The responsibility and authority for on-campus activities of institutional users shall reside with students or employees of the University of Hawaiʻi at Hilo. University-affiliated organizations include:

    1. University departments, college, offices, units, and programs.

    2. Registered student, faculty or staff organizations. Students may see the Office of the Vice Chancellor for Student Affairs for registration information and employee organizations may obtain an application to be a Registered Independent Organization from the Office of the Vice Chancellor for Student Affairs.

    3. Campus chartered organizations.

  2. Organizations without University Affiliation

    The University of Hawaiʻi at Hilo, as a public institution, is not in competition with other institutions or commercial enterprises in the rental of campus facilities. There are circumstances, however, in which the nature of the activity is particularly appropriate to a campus facility and in the best interest of the University. In these circumstances, the University of Hawaiʻi at Hilo may enter into facilities use agreements with organizations without University affiliation.

6. Types of Use

  1. Registered student, faculty, and staff committees, organizations and other University-affiliated organizations may use designated University facilities for activities and events related to their function and purpose.

  2. Organizations without University affiliation may use designated University facilities for charitable, civic, community, cultural, or educational activities which are operated on a not-for-profit basis do not infringe upon, delay, or conflict with the normal operations of the University of Hawaiʻi at Hilo.

  3. Organizations affiliated with the University and those without affiliation shall not be allowed to use campus facilities or grounds for political fund-raising activity purposes and/or for the personal benefit of organizations or individuals where such use is in competition with privately-owned facilities.

7. Use Priorities

  1. Campus facilities and grounds, are provided primarily for the support of the regular educational functions of the University of Hawaiʻi at Hilo and the activities necessary in support of these functions. The functions of the University of Hawaiʻi at Hilo shall take precedence over all other activities in the use of campus facilities and grounds.

  2. Registered student, faculty and staff organizations and other University-affiliated organizations shall have priority over organizations without University affiliation in the use of campus facilities and grounds.

  3. The availability of campus facilities for use by organizations without University affiliation shall be subject to the needs and the convenience of the University of Hawaiʻi at Hilo. In the event of conflicting demands for use of specific facilities or grounds by organizations without University affiliation, scheduling priority shall be given to those activities that further the purposes and is in the best interest of the University of Hawaiʻi at Hilo.

8. Rules, Regulations, and Responsibilities

  1. No use shall be allowed in any campus facility which interferes with the instructional, research, community service and/or formal co-curricular programs and activities of the University of Hawaiʻi at Hilo in such a manner as to materially or substantially impair such programs and activities.

  2. The use of all campus facilities shall be in compliance with applicable County ordinances, State and Federal laws, and established University of Hawaiʻi and campus rules and regulations.

  3. Failure to observe any statutes, ordinances, laws, rules and regulations shall result in suspension of scheduling privileges and payment for any or all damages and restoration.

  4. The use of University facilities for an event where food is to be consumed or distributed is prohibited without specific written approval of the Environmental Health & Safety Officer, except when food service is to be supplied by a University of Hawaiʻi at Hilo contracted food concession or food truck vendor.

  5. Prior written approval shall be obtained to distribute and consume alcoholic beverages at events and activities scheduled in campus facilities. An application shall be made and approval granted by the Vice Chancellor for Administrative Affairs for campus facilities or Vice Chancellor for Student Affairs for facilities under the jurisdiction of the Division of Student Affairs (Attachment A).

  6. Organizations shall be responsible for the conduct of their members and guests at events and activities scheduled campus facilities.

  7. Organizations shall be responsible for damages resulting from the use of campus facilities and/or equipment and furnishings, and for any loss of equipment and furnishings.

  8. Equipment and furnishings shall not be moved or rearranged without prior written approval.

  9. Smoking is prohibited in classrooms, conference rooms and other special facilities as may be designated.

9. Facilities Use Request Procedures

  1. The use of campus facilities and grounds by all organizations shall be by reservations on a first-come, first-served basis subject to the scheduling priorities listed in Section 7, Use Priorities

  2. Requests for use of campus facilities and grounds must be submitted at least two (2) weeks prior to the scheduled event.

  3. Campus facilities and grounds may not be reserved for a period in excess of one (1) week in duration without prior written approval from the Chancellor or his/her designee. This limitation applies to University-affiliated organizations and organizations without University affiliation.

  4. University departments may reserve general facilities in advance without limit to the number of days prior to the event. Registered University-affiliated organizations may not reserve general facilities in excess of one semester in advance of the scheduled event. Non-University affiliated organizations may not reserve general facilities in excess of sixty (60) days in advance of the scheduled event.

  5. The scheduling of campus general facilities and grounds for use by organizations is coordinated by the following scheduling officer:

    General facilities scheduling officer – Vice Chancellor for Academic Affairs, or his/her designee.

  6. Organizations shall obtain and complete a facilities use application form in order to reserve campus facilities and grounds.

    1. “Facilities Use Request by UH Hilo Affiliated Faculty, Staff, and Student Organizations” form shall be used by University student, faculty, and staff organizations affiliated with the University (Attachment B)

    2. “Request and Agreement for Use of University Facilities” form shall be completed by all organizations without University affiliation (Attachment C) and (Attachment C-2).

  7. In addition to the other requirements which may be imposed, organizations without University affiliation which have been authorized to use designated University facilities and/or grounds, shall be required to:

    1. Observe established University of Hawaiʻi and campus policies and procedures, rules, regulations, ordinances, and laws of Federal, State or County governments.

    2. Indemnify, defend, and hold harmless the University of Hawaiʻi and the State of Hawaiʻi, and their officers, employees, agents, or any person acting on their behalf from and against: (1) any claim or demand for loss, liability or damage, including, but not limited to, claims for property damage, personal injury or death, but whomsoever brought, arising from any accident or incident connected with the performance of this agreement; (2) all claims, suits and damages by whomsoever brought or made by reason of the non-observance or non-performance of any of the terms and covenants and conditions herein or the rules, regulations, ordinances and laws of the federal, state, municipal or county governments.

    3. Reimburse the University of Hawaiʻi and the State of Hawaiʻi, and their officers, employees, agents, or any person acting on their behalf for all attorney’s fees, costs, and expenses incurred in connection with the defense of any such claims.

    4. Reimburse the University for any damage (normal wear and tear excluded) to the facilities resulting from their use. The University will determine the actual amount and payment on such damages shall be made within thirty (30) calendar days from the date of notification.

    5. Compensate the University according to the terms provided in the agreement for the use of University-owned facilities.

    6. Obtain and maintain throughout the period of use, liability insurance in the amount of at least one million dollars (,000,000) for bodily injury liability arising out of each occurrence and in an amount of at least one million dollars (,000,000) for property damage liability arising out of each occurrence. The University and the State of Hawaiʻi and their officers, employees, and agents shall be listed as insured under the policy.

    7. Provide evidence of appropriate and adequate insurance protection covering property damage, personal injury, or death arising out of the use of University-owned facilities prior to the date of use. A certificate of insurance verifying the existence of the necessary liability coverage including the coverage of the University and the State of Hawaiʻi, and their officers, employees, and agents shall satisfy this requirement. The Chancellor or his/her designee(s) who has jurisdiction over the subject facilities may waive this insurance requirement, if necessary, when the activity serves the best interest of the University and there is an adequate showing of responsibility by the organization.

  8. General Procedures Governing the Application and Reservation for Use of Campus Facilities and Grounds.

    1. An organization requests the use of a campus facility by completing one of the two facility use request forms (ref. Section 9f or Special Use Facilities section 10) and submitting it to the appropriate scheduling officer.

    2. All permits and approvals that may be required must be obtained and submitted with the facilities use request form. Permits and approvals may include, but are not limited to: Department of Health Temporary Food Establishment Permit, County Fire Department Tent/Fair/Market Permit, State Health Department, County Building Division (Attachment D).

    3. The scheduling officer shall determine the appropriateness of the use of requested facilities, the charges for use and services, and any special requirements, to include, but not limited to parking, security, utilities, custodial services and insurance.

    4. The organization shall be notified as to the availability of the facility requested and the charges to be assessed and arrangements made for the event. The organization shall not assume that a reservation has been confirmed until notification from the scheduling officer is received.

    5. Prior to the scheduled event, the organization shall be required to make a payment in full for the use and services. Checks are to be made payable to the “University of Hawaiʻi at Hilo”.

    6. University-affiliated student registered independent organizations (RISO’s) are required to have a RISO advisor present at the activity or event at all times.

    7. Organizations using campus facilities must designate a person in charge who will be present at the activity or event.

    8. The campus has authority and reserves the right to cancel, postpone, or alter arrangements for any event, if necessary.

    9. An application which is not approved by the scheduling officer shall be returned to the organization. The reason for the disapproval shall be stated on the form.

    10. Designated Special Use Facilities are responsible for establishing separate policies and procedures governing the use and scheduling of the Special Use Facilities. Policies and procedures for the individual Special Use Facilities are available from the respective scheduling officer, and incorporated herein by reference.

10. Special Use Facilities

Certain University facilities have been designated as Special Use Facilities. This designation requires the facilities use requestor, regardless of User Category (ref. Section 5a and 5b), to comply with special reservation procedures in order to secure the facility for their event, meeting, or activity.

The following facilities have been designated as Special Use Facilities:

  1. Athletics Indoor and Outdoor Facilities. Requests for use shall be coordinated with the Director of Athletics - Intercollegiate Athletics, and the Athletics scheduling officer.
  2. Campus Center and Library Lanai. Requests for use shall be coordinated with the Director, Campus Center – Campus Center and Bookstore, and the Campus Center scheduling officer.
  3. Haleʻōlelo Building. Requests for use shall be coordinated with the Director – College of Hawaiian Language (KHUOK), and the Haleʻōlelo scheduling officer.
  4. ‘Imiloa Astronomy and Education Center. Requests for use shall be coordinated with the Executive Director – ‘Imiloa Astronomy Center of Hawaiʻi, and the ‘Imiloa scheduling officer.
  5. Student Life Center. Requests for use shall be coordinated with the Director of Campus Recreation – Campus Recreation , and the Student Life scheduling officer.
  6. Theater Facility. Requests for use shall be coordinated with the Performing Arts Center Manager – Performing Arts Center, and the Theater scheduling officer.
  7. Ho’olu Terrace Facility. Requests for use shall be coordinated with the Ho’olu Terrace Facility Manager, and the Terrace scheduling officer.

The policies and procedures for Special Use Facilities are available from the scheduling officer. The policies and procedures are incorporated herein by reference.

11. Terms of Use

Organizations which have been authorized to use designated University facilities shall be required to:

  1. Provide at its own cost or expense, security guards or off-duty police officers if determined necessary by the University.
  2. Not place on any promotional material the University of Hawaiʻi or University of Hawaiʻi at Hilo logo or name for programs, activities or events not sponsored nor endorsed by the University of Hawaiʻi or campus. There shall not be anything on any promotional material implying sponsorship or endorsement by the University of Hawaiʻi or campus when there is not.
  3. Observe no smoking policies, including use of any tobacco or electronic tobacco product, in any campus facility and 25-feet from any campus building.
  4. Not serve food or beverage in any campus facility unless specifically approved with the facilities use application form.
  5. Not use sound equipment, other than a general public address system, unless specifically approved with the facilities use application form.
  6. Return the facility to its original condition. Equipment, chairs, tables, etc. must be returned to its original location and configuration at the completion of rental.
  7. Provide a seventy-two (72) hour notice of cancellation.
  8. Agree that violation of any practice, procedure or term of use contained herein or the terms of any executed use or rental agreement shall be grounds to terminate the organization’s or individual’s right to use campus facilities.

12. Denial of Use

  1. The scheduling officer will contact the organization in the event that a facility use request is denied. The reasons for disapproval shall be communicated to the requestor at that time.

  2. If the organization wishes to appeal the denial of use decision of the scheduling officer, the organization may request a review by the Chancellor or his/her designee. The request for review shall be made in writing. The decision rendered by the Chancellor or his/her designee shall be considered final.

13. Charges for Use of University-Owned Facilities

  1. In general, University departments are not charged for the use of University facilities when use or activities are directly associated with their programs. Departments, however, may be charged for extraordinary expenses associated with the use of a campus facilities or grounds.
  2. University-affiliated organizations shall be charged according to a fee schedule based on direct and indirect expenses, and extraordinary expenses associated with the use of a campus facility or grounds.
  3. Registered Student Organizations using general facilities because no suitable facilities are available in the Campus Center Building shall not be charged for the use of general facilities. The Vice Chancellor for Student Affairs or his/her designee, however, must certify that suitable facilities are not available within the Campus Center Building.
  4. Organizations without University affiliation shall be charged facilities use fees according to provisions in the agreement covering their use of University facilities.
  5. When engaging in fundraising or admission charged activities or events, all University-affiliated organizations, including University departments, shall be charged direct and extraordinary expenses associated with the use of the facility or grounds. Charges for indirect costs will be reviewed on a case-by-case basis.
  6. The Chancellor or designee may at his/her discretion, waive or reduce the charges for the use of University-owned facilities.

14. Guidelines and Procedures Governing Time, Place, and Manner of Public Speech Activities / Noncommercial Student Speech and Assembly

  1. Noncommercial student speech and assembly are permitted in all areas generally available to students and the community without first having to apply for or obtain permission from the Chancellor. These generally available areas include open areas, sidewalks, walkways or internal streets, or other similar common areas.
  2. Persons speaking, assembling, and/or distributing non-commercial material shall not physically impede the progress of passersby.
  3. No event, speech, demonstration or other expressive activity on campus shall interfere with or disrupt the education process or other scheduled activities of the campus or its facilities. This includes the use of any means of amplification that creates noise or diversion that substantially disrupt the orderly conduct of the campus or classes taking place at the time.
  4. Individuals utilizing generally available open areas must comply with University and campus rules and policies.

15. Posting and/or Display of Written Material

  1. Posting of Notices and Other Written Material

    1. The posting of notices, posters, and other printed and written material is permitted only on designated bulletin boards located in or at campus buildings. Bulletin boards are classified as general or reserved. General boards may be used for all notices, posters, and other announcements. Reserved boards are for use by a specific department or organization.

    2. Notices, posters, announcements and other printed and written material shall not be attached to any structure or natural feature on campus, including, but not limited to, the sides or doors of building, the surface of walkways or streets, posts, waste receptacles, benches and trees.

    3. Notices may be posted two (2) weeks prior to an event and shall be removed within twenty-four (24) hours after the event.

    4. No poster shall exceed 14" x 22" in size. Oversized posters shall be removed unless prior written approval has been obtained. For registered organizations, and University-affiliated organizations, approvals shall be obtained from the Vice Chancellor for Student Affairs, or designee. Posters which are improperly identified or placed in unauthorized locations on campus shall be removed.

  2. Banners and Displays

    1. Banners, displays and large signs require facilities use approval.

    2. All banners and displays shall be adequately secured and shall not exceed 3-ft x 6-ft. in size.

    3. Requests for exceptions as to location and size shall be addressed with the Vice Chancellor for Student Affairs or his/her designee.

16. Solicitation

  1. No solicitation shall be conducted in any building, structure, facility, or on any grounds, sidewalks, or streets on the campus of the University of Hawaiʻi at Hilo.
  2. Student representatives of commercial enterprises and employees of the University shall not post nor solicit business on campus.
  3. The following activities shall not be deemed solicitations prohibited by this section:

    1. Sale or offer for sale of any newspaper, magazine, or other publications by means of an authorized vending machine in an area designated by the University, or the sale or offer for sale of such materials by individuals which is conducted in compliance with the practices and procedures governing the time, place, and manner of such activities.
    2. Sale or offer for sale of any food or drink items by means of an authorized vending machine operated by the University or its subcontractor in an area designated by the University.
    3. The operation by the University or its subcontractor of any bookstore, specialty store, laundry, cafeteria, bank, barber shop, or other service facility maintained for the convenience of the students, faculty or staff.
    4. The collection of tuition, fees, and charges in connection with the operation of the University of Hawaiʻi at Hilo.
    5. The collection of membership fees or dues by registered student, faculty or staff organizations.
    6. The collection of admission fees for the exhibition of movies, speakers, or other programs that are conducted or sponsored by the University of Hawaiʻi at Hilo, or a registered student, faculty or staff organization.
    7. Fundraising activities sponsored by registered student, faculty/staff organizations or other University affiliated organizations, and intended to support registered student and faculty/staff organizations, and for the benefit of the University of Hawaiʻi at Hilo.
    8. Fundraising activities sponsored or co-sponsored by the University of Hawaiʻi at Hilo.
    9. The sale or offer for sale of any publication of the University of Hawaiʻi or of any book or other printed material to be used in the regular academic work of the University of Hawaiʻi at Hilo.
    10. The sale of goods or services, admission charges, fees, or other solicitation of funds in conjunction with an authorized activity by an organization without University affiliation when it is established to the satisfaction of the University that the proceeds therefrom are to be used exclusively to defray the expenses of conducting that activity.
  4. The Chancellor or his/her designee may exempt other forms of solicitation if it is in the best interest of the University of Hawaiʻi at Hilo.

  5. Procedures Governing Solicitation Activities.
    1. Organizations soliciting funds or staging events for fundraising purposes shall obtain express prior written approval. For registered organizations, prior application shall be made, and approval granted by the Vice Chancellor for Student Affairs, or his/her designee. Where fundraising involves the sale of food products on campus, additional written approval shall be obtained from the campus Health and Safety Officer and the Vice Chancellor for Student Affairs or his/her designee, except when food service is to be supplied by one of the University’s contracted food concession or food truck vendors. The sale and handling of food products shall be in compliance with state and local health requirements.
    2. In all cases of fundraising, a written application shall be filed indicating the purpose(s) of the funds to be raised and the anticipated income and expenses.
    3. Organizations authorized to sell products or services shall comply with all state and federal rules and regulations.

17. Sponsorship

  1. University-affiliated organizations may sponsor other organizations or individuals and thereby qualify for use of campus facilities and grounds at the University of Hawaiʻi at Hilo.
  2. The sponsoring organization shall be responsible for all damages resulting from the use of campus facilities or grounds.
  3. The sponsoring organization shall agree to comply with all University of Hawaiʻi and campus policies and procedures.
  4. University-affiliated organizations may sponsor speakers for educational and lecture purposes.
    1. The sponsorship of a speaker shall not imply approval or endorsement of the views expressed by either the sponsoring organization or the University of Hawaiʻi at Hilo.
    2. Scheduling procedures shall be followed prior to completing arrangements for the speaker.

18. Co-Sponsorship

  1. University-affiliated organizations may co-sponsor events or activities with other organizations or individuals.
  2. In a co-sponsored event or activity, the co-sponsoring organizations shall be responsible for all damages resulting from the use of the facility. In addition, the co-sponsoring organizations shall agree to comply with all University of Hawaiʻi and campus rules and regulations.

19. Liability, Insurance and Indemnification

  1. In accordance with Executive Policy E8.207 which establishes the University’s risk management program, the University of Hawaiʻi is required to protect itself and the State of Hawaiʻi from claims and suits for personal injury, death, and property damage through use of University facilities by departments, organizations, and individuals.
  2. The following procedures and guidelines outlined in Administrative Procedures A8.400, “Risk Management,” will apply to University-affiliated organizations and organizations without University affiliation using University facilities for events and activities.

    1. In all advertised or negotiated formal contracts with inherent hazards and in similar negotiated services, performer, or consultant contracts with independent contractors, the Indemnity/Insurance clause shall be incorporated as a part of such contract (Attachment E).
    2. For University-sponsored activities involving large groups, e.g., spectators, etc., of 50 or more, liability insurance to protect the University of Hawaiʻi at Hilo shall be obtained if the rates are not prohibitive and funds are available.
    3. For group events regardless of size, involving other institution(s) with participating staff and students, the participants shall be required to execute an Assumption of Risk and Release (Attachment F).
    4. Registered organizations and organizations without University affiliation requesting and assigned the use of/or the right to sponsor events on University facilities shall be required to execute an agreement containing the following indemnification statement.

    “Undersigned shall indemnify, defend and hold harmless the University of Hawaiʻi and the State of Hawaiʻi, its officers, agents, employees or any person acting on its behalf (1) from and against any claim or demand for loss, liability or damage, including but not limited to, claims for property damage, personal injury or death, by whomsoever brought, arising from any accident or incident arising out of or connected with the performance of this agreement and will reimburse the University of Hawaiʻi for all attorney’s fees, costs and expenses in connection with the defense of such claims; (2) from and against all claims, suits, and damages by whomever brought or made by reason of the non-observance or non-performance of any of the terms, covenants and conditions herein or the rules, regulations, ordinances and laws of the federal, state, municipal or county governments.”

  3. All non-affiliated organizations shall throughout the period of use, at its own cost and expense, maintain liability insurance for personal injury or death in the amount of at least one million dollars (,000,000) for bodily injury liability arising out of each occurrence and in an amount of at least one million dollars (,000,000) for property damage liability arising out of each occurrence. The University and the State of Hawaiʻi and their officers, employees, and agents shall be listed as insured under the policy. The non-affiliated organization is required to provide evidence of adequate insurance protection covering property damage, personal injury, or death arising out of the use of University-owned facilities prior to the date of use. A certificate of insurance verifying the existence of the necessary liability coverage including the coverage of the University and the State of Hawaiʻi, and their officers, employees, and agents shall satisfy this requirement.

  4. The Chancellor or designee who has jurisdiction over the subject facilities may waive this insurance requirement, if necessary, when the activity serves the best interest of the University and there is an adequate showing of responsibility by the organization (Attachment G).

20. Extraordinary Charges

  1. Organizations shall be assessed the cost for special arrangements and/or extra staffing, e.g., janitors or building maintenance or grounds, which may be required to accommodate a program or event.

  2. The amounts and kinds of extraordinary expenses to be charged shall be determined by the scheduling officer.

21. Violation

  1. The violation of any University policies, guidelines, or procedures contained herein, or the terms and conditions of any executed use or rental agreement, shall be grounds to terminate or deny the right of an organization or individual to use campus facilities or grounds at the University of Hawaiʻi at Hilo.

  2. In the event a violation occurs, every effort shall be made to settle the question in consultation with the organization before any action is taken.

22. Enforcement

The Chancellor or designee shall be charged with the enforcement of the guidelines and procedures governing use of the facilities and grounds of the University of Hawaiʻi at Hilo.

23. Severability

If the provision of these practices, procedures, terms of use or the application thereof to any person or circumstances is held invalid, the invalidity does not affect other provisions or applications of the practices and procedures which can be given effect without the invalid provision or application, and to this end the provisions of these practices and procedures are severable.