Space Request Forms

There are three different space request forms.

On this page:

Whom do I contact?

The Theater Manager oversees UH Hilo’s Performing Arts Center and Old Gym reservations, the Campus Center Director oversees the Plaza and campus center meeting rooms, the Library Director oversees bookings for the Library Lanai, the Athletic Director oversees UH Hilo's sports facilities after the normal academic schedule, and the Director of Auxiliary Services oversees the exterior spaces.

The Auxiliary Services Office oversees the general use classrooms.

Facility Modification Request

The Facility Modification Request form (PDF) is required if you want to make changes to a room, i.e., add a window/door/wall, add new electrical circuits, etc. The requestor needs to fill this form out, identify funding sources for the costs, and sent to your program manager/division chair. If approved, it is then forwarded to Dean/Director. If approved, then it's forwarded again to the Vice Chancellor of your area. If the VC approves then it's forwarded to Auxiliary Services who will consult with the Environmental Health and Safety Office (EHSO) and VC for Administrative Affairs. Requests receiving final approval will be sent directly back to the originator, who coordinates the work. Denied requests will also be returned to the originator.

This process ensures all responsible managers know of requests to change spaces. It also includes a review for safety, ADA, and construction compliance.

Classroom Facility Use

Applications for use of a classroom on the UH Hilo campus. Typical requests include workshops for classrooms/meeting rooms and panel discussions.

Request / Reserve a Classroom

Application for Non-Classroom Facility Use

The Application for Facility Use (PDF) is required if you want to reserve a room/space to hold an event. Typical requests include hoʻolauleʻa for outdoor spaces, car washes for the parking lots, athletic events/recreation for sports facilities, etc.

Please read the following policies prior to applying for use of a campus facility:

• UH Executive Policy 10.101 Delegation of Authority to Develop Procedures Regarding the Use of University-Owned Facilities
• Facilities Use Policies & Procedures

Request for Additional Space and Change the Function of Existing Space

If a requestor wants additional space, they should first check with their division chair/program manager for options, and then their Dean/Director, and finally their respective Vice Chancellor. If there are no reasonable available options, then the Request for Additional Space and Change the Function of Existing Space form (PDF) should be completed and submitted to Auxiliary Services.

If a requestor wants to change the function of a space, (from storage to offices, from academic classrooms/labs to research, etc.) they should consult first with their program manager/division chair, then Dean/Director, and then their respective Vice Chancellor. If the idea is supported, then a Request for Additional Space and Change the Function of Existing Space form (PDF) should be completed and submitted to Auxiliary Services. Final approval will be by the Vice Chancellor of Administrative Affairs.

Requestors will receive written notice of any space request decisions.