Connecting Learning, Life and Aloha
‘O ka ‘imi na‘auao, ke ola a me ke aloha kā kākou e huliāmahi ai

Human Resources

Resources for Current Employees

On this page:

Benefits Overview

Learn about your benefits as a UH Hilo employee, including medical plans, group life insurance, workers' compensation, leave, optional investment programs, and more.

Supervisor Toolkit

The Supervisor Toolkit provides supervisors with readily accessible tools and resources for key responsibilities like onboarding new employees and completing performance evaluations.

Tuition Waiver

Faculty and staff may be eligible for a tuition waiver for up to 6 credits per semester. Learn more about how this program can support your professional journey!

What's New?

Obtain the latest information on benefits, collective bargaining, etc., from the UH System.

Frequently Used Forms

Update Personal Information

UH Form 33, Changes or Corrections of Personal Data
Form to request mailing address, phone number, and email address changes. Please submit this form to Human Resources even if you have updated your information through the Hawaiʻi Information Portal (HIP).

Personnel Actions

UH Form 6, Casual and Overload - Notification of Personnel Action
Form to request casual hire and overload appointments. Please include the Overload Justification Worksheet along with submission of the UH Form 6.
Overload Justification Worksheet
Worksheet to determine or justify eligibility for an overload appointment. Please include along with UH Form 6 for overload appointments.
Standard Form 5B, Notification of Personnel Action
Form for the reporting and approval of personnel actions such as appointments, pay rate changes, position and fund changes, leaves, separations and other transactions.
Casual Hire Job Order Request
Form to initiate or continue a casual appointment. Please include the Casual Hire Ad Template along with the Casual Hire Job Order Request.
Casual Hire Ad Template
Template to assist with drafting a position description/ad for NeoGov. Please include along with the Casual Hire Job Order Request.
HRD-1, Position Action Form
Form to establish, abolish, or fill a Civil Service position.
UH Form SF-1, Request for Position Action
Form to document and request approval for various position actions (i.e., request to establish or redescribe position, to change position characteristics, to fill, etc.).
D-55 Timesheet (Excel)
Form which allows you to log work for overtime hours or night shift differential hours. See the D-55 Instructions (PDF).

Employee Exit and Transfer

Employee Exit and Transfer Out Checklist
Checklist to guide employees, supervisors, and HR representatives when an employee is leaving UH service.
EUTF Pre-Retirement Checklist
This checklist includes a list of documents you will need to enroll in your EUTF retiree health and life insurance benefits.

All HR Forms

Reference Information

Benefit Programs

Family and Medical Leave Act (FMLA)
Information about eligibility and applying for FMLA.
State Observed Holiday Schedule
Holidays observed by the University of Hawai‘i.
Workers' Compensation Information
Information on Workers' Compensation.
403(b) Savings Plan
This optional 403(b) savings plan allows you to contribute a portion of your compensation on a pre-tax or post-tax (Roth) basis in order to save for retirement.
The State of Hawaiʻi, Island Savings Plan
Island $avings Plan is an optional 457(b) plan intended to help you save for retirement using pre-tax contributions, Roth 457 contributions, and potential tax-deferred growth.
Island Flex
Island Flex is an employee benefit plan that provides employees with a way to pay for their eligible health care expenses and dependent care expenses with tax-free money.
HI529 Hawaiʻi College Savings Program
HI529 is a voluntary program designed to help families save for college. HI 529 offers tax benefits, high contribution limits, and the flexibility to choose from a range of investment options.

Campus Information & Policies

UH Workplace Non-Violence Policy and Procedures
Notice about the University Workplace Non-violence policy and procedures.
UH Hilo Workplace Violence Incident Reporting Procedures
How and who to report workplace violence incidents.
Drug-Free Workplace
Notice that the University is a drug-free workplace.
Smoking Regulations
Website about Hawaiʻi's Smoke-Free Law.
Crime Awareness and Campus Security Notice
Link to UH Hilo Campus Crime Awareness website.
Nondiscrimination, Sexual Harassment and Sexual Assault Policies
Notification on the University's nondiscrimination, sexual harassment and sexual assault policies.
Collective Bargaining
Information on Collective Bargaining.
University of Hawaiʻi Policies and Procedures
Information on UH Policies.
Employment of ERS Retirees
Policies governing return to work requirements for employees receiving ERS benefits.
Employees' Retirement System (ERS)
The Employees' Retirement System (ERS) provides a defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time State and county employees in the State of Hawaiʻi as well as their beneficiaries. The site includes a benefits calculator, retirement planning resources, and information regarding plan administration.
Employer-Union Health Benefits Trust Fund (EUTF)
The Employer-Union Health Benefits Trust Fund (EUTF) provides medical, chiropractic, prescription drug, dental, vision, and life insurance benefits to all eligible State of Hawaiʻi, City and County of Honolulu, County of Hawaiʻi, County of Maui and County of Kauaʻi employees and retirees. This site allows employees to view their current enrollments and premiums, learn about other EUTF plan options, and provides retirement planning resources.