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Contracts, Procurement and Payments Office

Invoice Requirements

These are the Financial Management-Disbursing Office requirements for payment request processing. Before submitting your invoice to OCPP, please verify the “Bill To” and remittance information are included on the document. If any of this is missing, please request a revised invoice from the vendor.

Bill To: UH Hilo • 200 West Kawili St. Hilo, HI 96720

Plain-text alternative text description: An invoice document from ODP Business Solutions, LLC. The ODP logo appears at the top left. Centered at the top is the title “Original Invoice.” On the upper right is the message “Thanks for your order,” along with contact numbers: Account Inquiries at (888) 263-3423 and Order Inquiries at (800) 721-6592. A table on the right lists invoice details. The invoice number is 452345726001. The amount due is $232.61. The page number is 1 of 1. Below, the invoice date is 12/17/2025. The payment terms are Net 30. The payment due date is 01/18/2026. On the left side, beneath a line that reads “Federal ID # 86-2161688,” there is a boxed “Bill To” section. It reads: “ATTN: ACCTS PAYABLE, UH HILO, 200 W KAWILI ST, HILO BUSINESS OFFICE, HILO HI 96720-4075.” A barcode-style line appears at the bottom of this box. On the right side is a “Ship To” section. It lists: “UH HILO ADMISSIONS, 200 W KAWILI ST BLDG 300A, SSB RM 101, HILO HI 96720-4075.” The document is cleanly formatted in black text on a white background, typical of a printed business invoice.

Any combination of the following is acceptable:

  • University of Hawaii
  • University of Hawaii at Hilo
  • UH Hilo

Remittance address: Vendor Name • vendor address (where check will be mailed to)

Plain-text alternative text description: A black-and-white invoice remittance slip. Across the top are column labels: “Customer Name,” “Billing ID,” “Invoice Number,” “Invoice Date,” and “Invoice Amount.” The customer name is “UH HILO.” The billing ID is “42043271.” The invoice number is “452345726001.” The invoice date is “12/17/2025.” The invoice amount is “$232.61.” On the far right is an empty box labeled “Amount Enclosed.” Above the columns is a note reading “Detach Here.” Below the invoice details is a long machine-readable payment line with numbers and codes, similar to a check processing line. In the lower left, a boxed section says: “Please send your check to:” followed by “ODP Business Solutions, LLC, PO Box 29248, Phoenix AZ 85038-9248.” On the lower right, text reads: “Please return this stub with your payment to ensure prompt credit to your account. Please do not staple or fold. Thank you.”

If the remittance address on the document differs from eKFS, please submit a vendor edit to add the current mailing address. Edit a Vendor (p. 27-29)

Vendor name

Vendor name on invoice must be exactly as the eKFS vendor name. If the name differs or check is made payable to another name, a division can be created if both entities use the same tax payer ID number. I.e. to be recognized as a division, the child must use the same tax number as the vendor parent. Create a Division (p. 25-27)

The Vendor Maintenance User Guide is a great tool to explore, and provides valuable information.

Post-dated invoices

Please submit on or after the date to ensure the invoice is not inadvertently overlooked. eKFS does not allow the Disbursing Office to create a payment request with upcoming/future dates.