University Housing

Housing Updates & FAQ's

Fall 2021 Housing

How do I submit and complete my vaccine requirement? Is the vaccine requirement mandatory?

The COVID-19 vaccine requirement will be enforced this fall 2021 for students who live in on-campus housing at UH Mānoa and UH Hilo because of the close communal contact. Please send your COVID-19 Vaccine and MCV Vaccine documentation to Student Medical Services as soon as possible to be cleared for housing. Please send all sensitive information using the UH file drop link to recipient: uhhsms@hawaii.edu, Fax: 808-932-7368, or mail to

UH Hilo Student Medical Services
200 W. Kawili street,
Campus Center Room 212,
Hilo, HI 96720.

A Medical exemption and Religious exemption are be available for student residents.

When will I receive my housing assignment?

University Housing anticipates that fall housing assignment will be issued in early July.

Are students who have applied for fall housing being notified that they can expect to receive an assignment in early July?

Yes. University Housing will send students who have applied for fall housing a memo with new fall housing updates prior to being notified of their placement.

If I’m unable to attend UH Hilo due to travel difficulties, will I get a full refund?

University Housing’s Refund Policy can be found at: Cancellations & Refund Procedures

When is the latest date I can cancel my housing assignment and receive a full refund?

University Housing’s Refund Policy can be found at: Cancellations & Refund Procedures

Will students be placed in the dorms according to social distancing rules?

Yes. University Housing will be aligned with CDC guidelines and guidelines set by the university when determining student housing assignments. These guidelines also include social distancing practices within the University Housing and Residence Life program.

When are the payment deadlines?

Full Room and Meal Plan Payment Deadline for those assigned a space for fall 2021 is: July 30th, 2021 by 4:00pm

How will students be informed/educated about policies and practices that may be in place (e.g., regarding social distancing, masks) in the residence halls when they arrive/check in to the residence halls in the fall? Will any information about this be provided to them prior to their arrival?

University Housing will continue to send communication out to students prior to the day they check in to housing. Students assigned for fall will also receive a Move In Guide prior to the week of check in that will include information regarding physical and social distancing in our residence hall community.

University Housing staff will also host virtual community meetings during the first week of classes.

If some students (e.g., students traveling from outside the State) are required to be in quarantine when the fall semester begins, will there be an option for them to arrive earlier than the check-in date so that they can start the quarantine process before the first day of instruction? If so, will there be a charge? How will students who have to be in quarantine eat?

Details regarding student quarantine prior to fall move in and reopening is still yet to be determined. University Housing is not responsible for determining these quarantine details. However, University Housing is prepared to provide support to students who are in quarantine.

Are you still doing the room selection lottery/raffle?

Unfortunately due to the impact COVID19, University Housing will not be conducting a Room Selection process for the fall 2021 semester.

When can I choose roommates?

Students will be able to select their roommates by accessing the Housing Application for fall 2021. Please note that roommate requests must be mutual between persons submitting a preferred roommate request.

Can I still apply for Fall 2021 housing?

Yes. Students can still apply for fall 2021 housing.

I heard that students are now required to have a health clearance requirement to live in on campus housing. Is this true?

Yes. Students who are 16 to 21 years of age who apply to live on campus for the first time will be required to have the Meningococcal Vaccine before they can move into their assigned room. Students who do not clear this requirement will not be allowed to check in until this requirement has been cleared.

If a student does not have their MCV vaccination before they are assigned, will the student not be assigned to housing in the fall?

Students who apply for fall housing will be assigned to housing in the fall. Students who do not have their MCV vaccination prior to move will NOT be allowed to check into their fall housing assignment.

If a student is quarantined in their room, how do their meals work? Who checks on the student?

If it is determined that University Housing must designate an area for quarantine rooms, University Housing staff will resume meal service to students in quarantine. University Housing will also assume responsibility to conduct wellness checks during the students duration of their quarantine period. Details regarding any type of modified quarantine will be forthcoming.

Will students who are returning to campus from an off island (Hawai’i Island) location be required to quarantine when they return to campus?

It depends on the location where the student is returning from:

  • Beginning July 8, 2021, individuals fully vaccinated in the United States or its Territories may enter Hawaiʻi on flights originating within the US without pre-travel testing/quarantine starting the 15th day after the completion of their vaccination. All other travelers must have their negative test results from a Trusted Testing and Travel Partner prior to departing as an alternative to Hawaiʻi’s mandatory 10-day quarantine.

  • University Housing & Residence Life is not responsible for providing travel-related quarantine accommodations. Students will be responsible for securing alternative lodging off-campus until they are able to check in/return to on campus housing.

If I need to be quarantined when I return back to campus, will meals be included while I am in quarantine?

While details are still being determined for fall 2021, if it is decided that students will be quarantined on campus, University Housing will coordinate meals with the student and dining services vendor on campus. Details regarding any type of modified quarantine will be forthcoming. _

Spring 2022 FAQ’S

Q1. What is the Priority Deadline for Spring 2022 Housing?

The priority deadline for spring 2022 housing is Friday, October 1st, 2022.

Q2. If I am currently living on campus this fall 2021 semester, do I need to submit a new housing application for spring 2021 semester?

Students currently living in fall 2021 housing do not need to complete and submit a new housing application to apply for spring 2022 housing. However, current students must complete and submit an Intent to Return form on or before Friday, October 1st, 2021.

Q3. If I am traveling to Hawai’i Island and plan to check in to my assigned space, what information do I need to be aware of prior to arriving to campus?

While the response to this question is dependent on where you are traveling from, University Housing is compliant and in alignment with all state proclamations and mandates and Hawaiʻi County guidelines. Please visit the link below for information that pertains to your specific travel to Hawaiʻi Island.

https://hawaiicovid19.com/travel/

Q4. If I am required to take a COVID19 Test, how do I know that it is a trusted tested and travel partner that will be accepted by the State of Hawaiʻi?

The State of Hawaiʻi will ONLY accept test results from Trusted Testing and Travel Partners. Please see list at https://hawaiicovid19.com/travel-partners/.

Q5. When will spring 2022 housing assignments be determined?

Spring housing assignments will be determined and University Housing Billing Statements will be sent out starting the week of October 5th.

Q6. If I choose to cancel my spring housing assignment, will I receive a full housing refund?

Please refer to the University Housing’s Refund Policy for information regarding our Cancellations & Refund Procedures.

Q7. What is the latest that I can cancel my spring 2022 housing assignment to still receive a full refund?

Please refer to the University Housing’s Refund Policy for information regarding our Cancellations & Refund Procedures.

Q8. What date is full housing and meal plan payments DUE?

The date that full housing and meal plan payments that are due for students that are assigned for spring 2022 housing is Friday, November 12th, 2021 by 4:00pm.

Q9. Will students be assigned to on campus housing for spring 2021 be assigned with social and physical distancing guidelines?

Yes. University Housing will be aligned with CDC guidelines and guidelines set by the university when determining student housing assignments. These guidelines also include social distancing practices within the University Housing and Residence Life program.

Q10. If I am a current fall resident that will be returning for the spring 2022 semester, will I be required to move out during the Winter Break?

If you are a current resident who has submitted an Intent to Return form by the October 1st priority deadline and you have received confirmation that you will be returning to the same space for spring 2022 semester, you do not need to move out between fall and spring semesters.

Q11. If I am a current fall resident who will be transferring to a different room or a different hall, when will I be able to move?

Current Fall residents who have been approved to transfer to a new room or a new residence hall will be relocating to their new residence hall and/or the new assignment will be transitioning on December 22nd -23rd, 2021.

Q12. What date can I start to move in for spring semester?

Spring Move-In day is scheduled to start on Wednesday, January 5th, 2022 starting at 9:00am. More information will be provided for Spring Move in Day.

Q13. Do I need to schedule my Check In date and time or can I just show up at any time on or after January 5th after 9:00am?

Students who have a confirmed assignment and have been cleared to check in must schedule their check in date and time with University Housing prior to their arrival. University Housing will be sending students who are cleared to check in a link to schedule their scheduled check in date and time before students start to move in on January 5th at 9:00am.

Q14. What do I need to do to be cleared to check-in to my assigned space?

Students who are traveling from an off Hawaii Island location or have returned to Hawaii Island less than 14 Days from the date of move in must be cleared by state government officials and able to provide documentation that indicate that you have been cleared. Any student checking into an on campus assignment must be in compliance with all state of Hawaii proclamations and mandates and Hawai’i County guidelines.

Q15. Can I still apply for spring 2022 housing after the October 1st Priority Deadline?

Yes. Students can still apply for on campus housing for spring 2022.

Q16. Do I need to wear a face mask/face covering in the residence community?

Yes. To reduce and minimize exposure, residents must be in the practice of wearing face masks/face coverings while in the residence community.

SUMMER HOUSING

Will Summer Housing be available even if all summer courses offered in summer session I are online?

Yes. Students may request summer housing by submitting confirmation of the summer class they are registered in along with a letter of explanation and/or letter of support as to why summer housing is needed when summer session I is online.Summer Housing requests should be emailed to University Housing’s main office at uhhhouse@hawaii.edu and must be approved by the Director of University Housing or its designee.

When will Summer Housing Applications be available?

Summer Housing Applications are now available for Summer Session I and Summer Session II upon request. Students must be approved by University Housing before applications are processed.

How do I apply for Summer Housing?

Contact University Housing at 808.932.7403 or send an email to uhhhouse@hawaii.edu to request information on how to apply for summer housing.

Can I apply for Summer Housing for summer session I and summer session II?

All current/continuing students may apply for summer session I and summer session II. All Summer Housing requests should be emailed to University Housing at uhhhouse@hawaii.edu and must be approved by the Director of Housing.

What are the rental rates for summer housing?

Summer rental rates are listed below:

UH Hilo Session I & II: May 16 to August 1 (Cost: $1,574.65)
UH Hilo Session I: May 16 to June 20 (Cost: $715.75)
UH Hilo Session II: June 21 to August 1 (Cost: $838.45)

When can I expect to be billed for summer housing?

Applicants will receive a billing statement within 5 business days of submitting their application.

The date for summer housing rentals ends on August 1. What happens after August 1 for students who wish to continue residing in the residence halls? What are the rates for the period between August 1 and the fall semester check-in date?

Students who have confirmed fall 2021 housing assignments will transition from their summer assignment to interim housing prior to transitioning to their fall 2021 assignment. Students will be charged during this interim period. Please note that University Housing will not be responsible for providing meals during this transition period.

Fall Interim Session I: August 2 to August 8 (Cost: $122.70)
Fall Interim Session II: August 9 to August 17 (Cost: TBA)

Is University Housing utilizing CDC guidelines and social distancing when determining summer housing room assignment process?

In order to follow social distancing guidelines, each resident will be assigned to a single apartment in Hale Ikena.

Where is summer housing located?

All summer housing residents will be assigned to Hale Ikena.

Can I stay in my residence hall unit in ‘Alahonua all summer and use the community kitchen to prepare my own meals?

No, all summer housing residents must relocate to Hale Ikena.

Is face masks/face coverings required in the residence community?

To reduce exposure, residents are advised to be in the practice of wearing face masks/face coverings while in the residence community.