Using the Content Management System
Creating a Page
The Create Page dialog is visible on the CMS Admin home and the Pages screen. If you try to visit a page that does not exist (by typing in the URL bar), the CMS will prompt you to create a new page, if appropriate. A page title and a URL stub is required to create the page.
The URL Stub is the part of the URL after hilo.hawaii.edu/, and before the trailing .php. For example, 'admissions/transfer' will be visible at hilo.hawaii.edu/admissions/transfer.php.
To create a directory, use a trailing '/' after the URL stub.
For example - 'admissions/inspired/', which will be visible at hilo.hawaii.edu/admissions/inspired/
Parent pages / hierarchy
Every page has a 'parent' page that above it in the navigation. The home page for your department or unit is a good choice for 'Parent Page'. For example, Student Affairs would be an appropriate parent page for hilo.hawaii.edu/studentaffairs/maap/. To filter the list, just start typing the page name or URL stub of the office or department that houses your organizational unit.
Duplicating a page
The Duplicate page... button allows you to create a copy of an existing page, with a new URL stub and page title. To use the duplicate function, first save any changes to the page, then click the Duplicate page button. A dialog will come up, asking you to confirm the new page name and URL stub. Any styles or fragments included in the 'Additional Content' area will be copied to the new page, as well as the page template and any pre-page content. Duplicating a page is a convenient way to make sure your new page matches the others in your site.
Unpublishing a page (or, why not to delete a page)
When you want a page to be removed from public view, you can 'unpublish' the page by going to the 'Meta' tab and unchecking 'Publish this page' checkbox. The advantage of doing this is that the page will still be available on https://cms.uhh.hawaii.edu/ (to logged-in users), but will not be available to the public on the live https://hilo.hawaii.edu/.
It is possible to delete a page in the CMS, however there are a few reasons why it is preferred to 'Unpublish' the page instead. Deleting a page removes the edit history, and may lead to broken links. Unpublishing the page allows for it to be recovered later.
If you want traffic from your deleted page to be directed elsewhere, consider using a Redirect instead.
Sometimes, it is useful to have a page that forwards to another page. To establish a forwarding page, enter a URL in the 'redirect' field of the 'Meta' tab on the Create Page form. Creating forwarding pages allows legacy or shortend page URLs to still point to the current page. Redirects can be useful to correct broken links, by forwarding traffic to the correct page instead.
Editing an existing page
To edit a page, first login to the CMS Admin, and then find the page you wish to edit. You can do so by browsing cms.uhh.hawaii.edu, and looking for the 'Edit this page' link in the lower left corner.
You can also use the site search from the admin panel to search for the title or URL stub of the page you want to edit.
The UH Hilo CMS is designed to make it easy to spell Hawaiian words properly, using Hawaiian Characters such as the ʻokina and kahakō. Do not use the single quote ('), apostrophe (’), or backtick (`) in place of the ʻokina.
Adding images to a page
To add images or other assets to a page, you can use the button from the edit page screen.
Upon pressing this button, a dialog will come up, with a few tabs. The 'Select Asset' tab will show all of the images in the current folder. You can also browse to other folders on the website. Once you choose a photo, the code to show it on the webpage will be inserted into the page. If you have text selected when you press the 'Image' button, that text will become the Alternative text that screen readers will use to describe the image.
Alternative Text on Images
Not all visitors to our website are the same. Some see differently, or not at all. If you rely on things like the contrast between different colors to convey different information on a chart, how will a coloblind person be able to interpret it? Similarly, if you publish an image of a flyer for an upcoming event, with the alternative text 'poster' or 'flyer', that is doing a disservice to those using a screen-reader to access the content.
Good alternative text should be descriptive and describe the image within the context of the content—all within one sentence. Ask yourself: How would I describe this image to someone over the telephone?
Using the Assets manager
Files and images stored on your website can be found in the 'Assets' section of the CMS. To view / add documents to your site, go to the Assets section of the CMS, then choose the appropriate folder. Files are kept in a folder that has the same name as the URL stub. For example: Documents uploaded from the
/uhh/vcaa/ folder will be in the uhh > vcaa folder.
Clicking on a file from the assets page will display a code to link to the file, or to diplay the image, in markdown syntax. You can also rename a file or move it to a new location by clicking the 'Rename' button.
Please note that all web content must be accessible. This includes images and documents that you link from a web page. See Accessibility of Web Content and contact the web office for more information.
Folders and Permissions
The Assets manager is folder based. When the Assets page loads, it defaults to the root folder of the website, which may not be a place where you are permitted to upload files.
Consider an individual with access to
studentaffairs/womenscenter/. When they first visit the assets page, the upload area will have a grey background, and a warning message will appear above the folder list.
To find any existing files, or to upload new ones, this individual would first need to go to the
studentaffairs folder, then to the
womenscenter subfolder. Upon navigating to a folder where a user can upload, they can upload, rename, delete and move files.
Files outside of a user's permitted folders can be linked or used in a page, but cannot be modified by that user.
Advanced file management
There are some powerful tools built into the asset manager. It is possible to find unused files and download an archive of selected files using the 'Actions on Selected button.