Terms and Conditions for Financial Aid at UH Hilo
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Please read these Terms and Conditions carefully as they describe the conditions you must meet and maintain in order to be eligible for Federal, State, Institutional and other types of financial aid.
Your initial financial aid awards are calculated based on the information you provided on your Free Application for Federal Student Aid (FAFSA). Other components used to determine your aid include, but are not limited to, your enrollment status, grade level, outside resources, remaining aid eligibility, and cost of attendance at the time of your award offer.
Estimated Cost of Attendance
The cost of attendance your initial awards are based on is an estimate. Adjustments to your cost of attendance are made when actual UH Hilo charges (tuition, fees, campus housing and board charges, etc) stabilize at the 4th week of the semester. Financial aid awards may need to be adjusted based on the accurate cost of attendance to prevent over-awards of need-based financial aid. Students will be notified with a revised award notification via email if financial aid awards are affected.
In most cases, your initial awards will be based on full time enrollment (12 or more credits for Undergraduates and 6 or more credits for Graduate level or higher). You must notify our office in writing if you plan on attending part time as this may impact the amount of aid you are eligible for. Your enrollment at the end of the add/drop period is your enrollment for that term. Aid will be adjusted accordingly and will not be adjusted for classes added or dropped thereafter (except for complete withdrawal).
Establishing Eligibility for Aid
Title IV funds (Federal Student Aid) and/or institutional aid is awarded to a student under the assumption that he or she will attend school for the entire period (semester) for which the aid is awarded. A student MUST begin attendance/participation in his or her classes to establish eligibility for those awarded funds. Failure to begin attendance/participation in one or more class(es) may result in the recalculation of your financial aid eligibility and funds will be recouped accordingly. This recalculation can occur at any time during the term, even after aid has already been disbursed and a financial aid refund has been issued.
Withdrawing from classes
Withdrawing may have a negative impact to your financial aid eligibility and could result in you owing/returning aid already disbursed on your behalf. We advise you to consult with a Financial Aid Professional before withdrawing from classes. Please note that if you do not earn any credits (you receive all ‘F’s, ‘NC’s, etc.), you are considered Unofficially Withdrawn. In this case, your awards will be adjusted according to your last date of class attendance which could result in you owing money to UH Hilo.
Please be aware that courses at another institution (including UH System schools) may not count toward your financial aid enrollment. A minimum of six credits at UH Hilo is required along with the Prior Authorization for Transfer Credit for Financial Aid form (approved by an Academic Advisor).
Course Program of Study (CPoS)
In order to be eligible for federal financial aid funds, I understand that I must be enrolled in and attend classes that are required to complete my official program of study (major) that is on file with the Office of the Registrar. Enrolling in classes not required for my program or “not in plan” or "non-applicable" is allowable, however, those classes may not count towards my enrollment status for federal financial aid purposes. View more information regarding Course Program of Study.
Satisfactory Academic Progress (SAP)
All financial aid recipients must make satisfactory academic progress toward their educational objectives. This is defined as maintaining a 2.0 cumulative GPA for UG students (3.0 for GR students), keeping pace which means completing a minimum of 75% of all attempted credits at UH Hilo and not exceeding the normal completion time for your degree program.
You must notify the Financial Aid Office of funding you receive in addition to the awards listed under Financial Aid on your MyUH Services. This may reduce the amount and/or types of financial aid you are eligible for. These include but are not limited to federal work-study, Institutional stipends, scholarships and resources from Hawaiʻi Community Foundation, Kamehameha Schools, or other external organizations, etc.
Award Disbursement and Refund
Your financial aid awards from UH Hilo will be disbursed no sooner than 10 days before your first day of class providing all requirements are completed. It will be applied to any balance owed to UH Hilo for that term (tuition, fees, room and board, etc.) then any remaining funds will be issued to you in the form of a refund via eRefund or paper check mailed to your mailing address. This process can take up to 5-7 business days.
By accepting your awards you confirm that you have read and agree to the Terms and Conditions for Financial Aid at UH Hilo. You also confirm that you are aware of additional financial aid information posted on the UH Hilo Financial Aid website. See information on Federal Student Aid programs and general requirements.