RISO Frequently Asked Questions (FAQ)
How long will it take to process my RISO registration?
Please allow the RISO office up to 10 business days to contact you regarding your RISO registration.
How many people do I need to start a club?
You need a minimum of 6 UH Hilo students to register a club.
What if I have more than 6 people who want to be a part of my club?
Any group of six (6) or more students currently enrolled at UH Hilo wishing to pursue a common education, civic, social, cultural or recreational interest may become a RISO by completing the RISO application and submitting required documents. RISOs are able to have as many members as they want as long as they maintain 75% of their RISO membership as UH Hilo students. - RISO Handbook Page 2
Can community / HawCC members be in my club?
In addition to the six student members, membership may include members who are UH Hilo or HawCC faculty, staff, students or community members (including alumni).RISOs are able to have as many members as they want as long as they maintain 75% of their RISO membership as UH Hilo students. .- RISO Handbook Page 2
What if I don't know how to write a constitution and by laws?
Feel free to use these resources to help with building or revising your Constitution and By-Laws. You can start with this sample document created for UH Hilo RISOs which allows you to insert or delete information as needed. We have also linked in a video that talks about the differences between the documents. Please see the Constitution & By-Laws section of "Helpful Resources" for more information.
What are minutes?
Minutes, sometimes known as meeting minutes are written or recorded documentation that is used to inform members of an organization of topics discussed at a meeting. Please review this resource for more information.
How do I write minutes for our meeting?
Most clubs use Robert’s Rules on how to take minutes. View more information on Robert’s Rules .
What if I need to change an officer of my club after I have submitted the registration pack?
If your RISO has not been approved yet, you can just email the RISO coordinator at firstname.lastname@example.org and have the new member come in to sign forms.
If any of your six officers ( President, Vice President, Treasurer, Secretary, Members at Large) change after your RISO has been approved, or if your Advisor changes, you will need to submit a RISO Member Change Form or a New Advisor Agreement Form. Both forms should be turned into the RISO Coordinator no later than 10 business days from the change. This is to ensure that our records are current and that we know the proper people to contact. Get Registered
What if I can't find an advisor?
Please fill out this google form so that we can help you connect with a potential advisor.
How would you recommend finding an advisor?
Reaching out to faculty/staff members that you know or faculty/staff within the department of your interest. If you are then unable to find an advisor please fill out this google form so that we can help you connect with a potential advisor.
Why does my advisor need to sign the agreement form?
They need to sign the form so that they understand and agree to the purpose and responsibilities of being a RISO Advisor. RISO Advisor Agreement Form
What liability is my advisor taking on?
Can I have a HawCC faculty or staff member be my advisor?
RISOs are required to have an advisor who must be a faculty or staff of the University of Hawai’i at Hilo. There is an excepetion outlined in the RISO Handbook for nationally affiliated groups. - RISO Handbook Page 4
Why does my advisor need to take the Title IX course?
Title IX is a federal law prohibiting discrimination on the basis of gender/sex at educational institutions that receive federal funding, RISOs are considered educational opportunities under Title IX. As such RISO advisors are considered responsible "campus security authorities" to the university. Taking this training informs advisors of their duties under Title IX, provides resources, and talks about the reporting process. For more on Title IX at UH Hilo, please visit the Title IX site, for the training please use this link.
What if I have more than one person who wants to be an advisor?
That’s great! If you have more than one advisor, please fill it out in the registration form and mark who is your primary advisor. Make sure you have all of them sign the Advisor Agreement form.
What if I have one UH Hilo faculty or staff member and a community advisor?
RISOs are required to have an advisor who must be a faculty or staff of the University of Hawai’i at Hilo. Nationally affiliated organizations may request that a non-UH Hilo faculty or staff, who has been accepted by the national affiliate, be allowed to serve as an advisor for a chartered campus chapter of that organization. - RISO Handbook 4 & 5
Do both advisors need to complete to the orientation and Title IX training?
A minimum of one of your advisors will need to come to both. However, we believe that the trainings are important for the advisors to fully complete their duties and so we recommend that all advisors complete the trainings.
Why can't my advisor be an authorized representative for my club?
Your advisor already is an authorized representative to sign/reserve campus facilities/services on campus. Listing them as an authorized member on your form means that there are less students you can add.
- What if I don't have an email, website, mailing address etc?
- Can I use the UH Hilo Mailing address?
- Can I send mail to my advisor?
- Can I create a UH Hilo Organizational username (i.e. a hawaii.edu email address)?
- Do I have to have a _Insert Position Name (i.e. treasurer, secretary,etc.) in my club?
- What is an authorized representative?
- Why do I have to have all of my members sign this form?
- If one of my officers is also an authorized representative do they need to sign for both positions?
- Can we electronically sign?
Membership/ Roster page
- Why do you need my ID number?
- Can I just give you their email address?
- What if I have lots of members who aren't active?
- Who should I count on the roster?
- Should I put the officers list on the registration page on the roster as well?