Health and Safety
Title IX is a federal civil rights law that prohibits discrimination of gender/sex at all educational institutions in the United States. Under the Title IX, Hawaii State Law, and UH System policy all UH Hilo faculty and staff are responsible for reporting incidents. All RISO advisors need to have Title IX training. For more information about Title IX, please visit https://hilo.hawaii.edu/titleIX/ and to file a report click here.
UH Hilo Care Team
The UH Hilo Care Team is a multidisciplinary team who receives referrals about students whose behavior raises significant concerns and reasonably suggests that the behavior, physical and/or emotional state:
- Presents safety issues for the student or others
- May hinder the student’s ability to meet expected standards of conduct or achieve academic requirements
- May be evidence of severe emotional distress
Care team members include:
- Campus Security
- Disability Services
- Housing & Residence Life
- Student Health & Wellness Programs
- Graduate Faculty Representatives
For more information: https://hilo.hawaii.edu/careteam/
UH Hilo Security
Campus Security’s mission is “Loyalty, Service, Integrity.” UH Hilo is devoted to making the campus a safe environment for faculty, staff, students, and guests. For more information, please visit: Crime Awareness and Campus Security. If you need to report something please contact security at 808-974-7911.
RISO Administrative Information
Starting a Bank Account
Most banks require your club to have the following to start a bank account:
- Meeting Minutes indicating who will have access to funds and who has permission to make changes to the account. (Be aware that some banks may limit your organization on how many people can be on the account and may ask that minutes need to be signed)
- Have an Employer Identification Number (EIN) with the IRS
- Register your organization with the Department of Commerce and Consumer Affairs (DCCA)
- Some banks may ask for the following:
- Constitution & By-Laws for the structure of the organization.
- Letter from the IRS stating that your organization has received an EIN number
- Proof of identification for each person authorized on the account (Valid, government-issued I.D. and/or Social Security Numbers).
- Schedule an appointment with a bank. Everyone who will be authorized to make changes to the account must be all present at the signing. Note that when making changes to an account all authorized people must be present to make the changes.
- Please contact the bank that would be the most convenient to your club for the requirements needed to open a bank account.
Applying for an EIN Number
An EIN number is an Employer Identification Number assigned by the Federal Government. RISOs are not required to have an EIN number but many have found that they need one in order to receive payments from performances or services that the club has done. Additionally, most banks require that a RISO has an EIN number in order to apply for a bank account. Apply Online - This will give you an Employer Identification Number (EIN) immediately after validations. Eligibility:
- You may apply for an EIN online if your principal business is located in the United States or U.S. Territories.
- The person applying online must have a valid Taxpayer Identification Number (SSN, ITIN, EIN).
- You are limited to one EIN per responsible party per day.
The “responsible party” is the person who ultimately owns or controls the entity or who exercise ultimate effective control over the entity. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.
Apply by Fax/Apply Mail - Complete Form SS-4 (PDF)
For more information, please visit: https://www.irs.gov/businesses/small-businesses-self-employed/how-to-apply-for-an-ein
Applying for a GE Tax Number
A GE Tax number is a number assigned by the State of Hawai`i that is needed for any entity that received income in the State. RISOs are not required to have an GE Tax number but many have found that they need one in order to receive payments from performances or services that the club has done. General Exercise Tax Information Website & Apply Online
For more information visit: https://tax.hawaii.gov/geninfo/get/
Creating a Constitution and By-Laws
There is no reason to recreate the wheel, so please feel free to use these resources to help with building or revising your Constitution and By-Laws. You can start with this sample document created for UH Hilo RISOs which allows you to insert or delete information as needed. This was designed to be as comprehensive as possible to fit the needs of various RISOs at UH Hilo. You can also watch a video that explains the difference between the two documents so you can better understand the difference when you are developing them.
Please note that you will be required to turn in both a Constitution and a By-Laws document, they should not be one single document.
Meeting minutes are written or recorded documentation that is used to inform members of an organization of topics discussed at a meeting. It is highly recommended to have your secretary take notes every meeting that you have and have them approved by members at the next meeting. Most clubs use Robert’s Rules on how to take minutes. You can start with this sample meeting minutes document created for UH Hilo RISOs to insert or add information as needed. For more information on Robert’s Rule visit: http://www.rulesonline.com/rror-10.htm
Managing Risk- Creating a Risk and Release Form
RISOs need to be especially aware of their liability. As stated in BOR 7.203, RISOs are independent of the university and "the university assumes no responsibility for the activities of a RISO". This means that all RISOs should be aware of their liability and work to ensure that they are protected as an organization. This means being aware of the risks that are inherent in your activities and programs and working to mitigate negligence and risk as much as possible.
We have created a sample Risk and Release form to help you notify your members of potential risk when they are participating in your activities. You will also be required to have a Risk and Release from to use some of the benefits extended to you as a RISO.