What is Zoom?
Zoom is a web collaboration tool available to all University of Hawaiʻi students, faculty, and staff.
Zoom Toolkit (Start here!)
This document will show you how to:
- Acquire a UH Zoom Licensed Account
- Request a access to the UH Zoom cloud service
- Technical support
- AND MORE!!!
Click the button below to view the dynamically updated document:
Zoombombing refers to uninvited participants joining a zoom video conference sharing their screen and showing inappropriately graphic content, shouting constantly so no one can hear, or behaving inappropriately on their webcam.
Protecting Your Zoom Room
The default settings of the service are configured in the expectation of trust between participants, Zoombombers (uninvited guests) use these settings to broadcast unwanted images, videos, and or text.
We recommend the following:
- Post your embedded Zoom sessions in Laulima to control access
- Advise students not to distribute links outside of your course
- Set Screen Sharing to host only
- Utilize the Waiting Room feature to control who enters your Zoom session
- Disable Screen Sharing Annotations
- Disable File Transfers
- Disable Guest Renaming
- Get familiar with the Zoom Host controls
Inital Setup Before Your Session
The following changes must be done from the Zoom.us webpage before your meeting. You cannot make these changes from the desktop or mobile application.
Hosts are Highly Recommended to enable the following settings to maximize your Zoom room security. You must create an account for these settings to persist. If you have not done so, create your Zoom account using your Hawaii.edu information.
Disabling Screen Sharing Annotations
Disable this function to avoid guests being able to draw or annotate onto your screen share.
Disabling File Transfers
As an extra layer of security, it is recommended that you disable file share capability. Files should be distributed via Laulima.
Disabling Member Renaming
Disable this function to avoid distracting or inappropriate name changes after guests have been admitted into your Zoom room.
Inviting Participants (Password Required to Enter All Zoom Rooms)
Starting April 5, Zoom will be enabling meeting passwords for all meetings. Previously scheduled meetings will have passwords automatically added to them (including your Personal Meeting Room/ID). Zoom recommends resending your meeting invitation to all participants. See the UH System informational Zoom page for more details: Zoom updates
Use the "Invite" button in your Zoom meeting to access the options below.
Click on the "Copy Invitation" to copy the invitation information to your clipboard. The invitation will contain your meeting link and your password. Copy and paste this information into your email or Laulima.
Note: Your meeting password can also be found in the bottom right corner of the invitation window.
- It is highly recommended that you only post your embedded Zoom link(s) in Laulima to control who has access to your meeting.
- Do Not share your embedded Zoom(s) links publicly or on social media platforms.
Below is a partial copy of an actual invitation. The hyperlink will automatically login to your session with the required password.
Optional: If you prefer to send or post your Zoom session with a separated password, there are several options:
Have guests go to Zoom.us, See the figure above.
- Enter the Meeting ID
- Enter your Meeting Password
Send a meeting link without an embedded password.
- Remove the password information from the link by deleting everything after the "?" symbol.
- Provide the guests with the required password via email, phone, etc.
During Your Session - Host Controls
Disable this option to prevent unauthorized guest screen sharing. Anyone publicly sharing Zoom links should be sure to change Share Screen to “Host Only” before a call starts or as soon as they see the feature being abused.
Enable Waiting Rooms to prevent uninvited guests from joining. Click Security at the bottom of your Zoom window to access the feature. The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once.
Lock the Meeting when you’re in the meeting, click Security at the bottom of your Zoom window. When you lock the meeting, no new participants can join, even if they have the meeting ID and password.
Use the Participant menu to access the functions:
Muting All Guests
- If you're lecturing, mute all students to avoid distractions.
Stopping the Video Feed
You have the option to stop a video feed (video only) during your session. Participants will not be able to reactivate their video feed without the host.
Note: By muting the conversation, participants can unmute themselves.
To remove an individual from your Zoom room, select to remove option. The person will not be able to re-join the session unless he or she joins using a different device.
After removing individuals, we suggest you lock your session.
Additional UH System & Zoom Resources