Faculty Tenure, Promotion, Contract Renewal and Periodic Review

Getting Started

• Review appropriate guidelines
• Check timetable
• Request eDossier portal access

View the complete timetable at the link above.

Tenure, Promotion, Contract Renewal Timetable & Deadlines

UHPA Contract

Agreement between the University of Hawaiʻi Professional Assembly and the Board of Regents of the University of Hawaiʻi

Applicant Guideline Handbooks

Tenure Track Teaching Faculty

This handbook provides guidance for full-time tenure track teaching faculty at the University of Hawaii at Hilo. Tenure track positions for teaching faculty at the University of Hawaii are those meeting both of the following qualifications:

• Rank I3-I5 (assistant professor, associate professor, or professor)
• Assignment of a permanent position number (not suffixed by the letter T)

Tenure Teaching Track Handbook - MS Word version - Fillable Form
Tenure Teaching Track Handbook - PDF version - Read Only

Unit Specific Tenure, Promotion, and Committee Guidelines

Unit Specific Tenure and Promotion Information

I-2 Instructors

This handbook provides guidance for I-2 Instructional faculty applying for contract renewal, performance review, contract renewal, or promotion.

I-2 General Guidelines (02/2023)
I-2 to I-3 Promotion Guidelines (02/2023)

Specialist Faculty in Academic Affairs

This handbook provides guidelines, policies, procedures and forms for full-time faculty specialists in Academic Affairs at the University of Hawaii at Hilo, except for librarians, who wish to apply for contract renewal, tenure and/or promotion. Included is information about the responsibilities of candidates, reviewing faculty, and administrators.

Academic Affairs - Specialist Faculty Handbook (02/2010)

Specialist Faculty in Student Affairs

Student Affairs - Information Website

Five-Year Review

Policy
Faculty Evaluation Procedures: Five-Year Review Policy (1993)

Unit and Department Specific Expectations
Five-Year Review Table

Dossier Submission Portal

All dossier materials must be submitted via the UH Tenure and Promotion system (eDossier Portal). Please watch the overview video and visit the link below for further information:

Important Dates

September 1, 2024 is this year’s deadline for submitting change of probationary period requests and/or waiver of minimum qualifications requests. Change of probationary period and waiver of minimum qualification requests should be routed to the Chancellor via the chair, division chair (if appropriate), dean/director, and Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs.

All requests for adjustment must be approved by the Chancellor before the dossier may be reviewed.

• Early promotion and extension requests (if applicable)
  • Early Promotion-Tenure Guidelines and Extension of Probation Period

October 4, 2024, 4:30 pm (Application Deadline) is the deadline to submit contract renewal, promotion and/or tenure applications and materials (including TPRC exclusions) via eDossier portal.