Faculty Tenure, Promotion, Contract Renewal and Periodic Review
Getting Started
Applicant Guideline Handbooks
Tenure Track Faculty (I3-I5 Rank)
This handbook provides guidance for full-time tenure track teaching faculty at the Unviersity of Hawai'i at Hilo. Tenure track positions for teaching faculty at the University of Hawaii are those meting both of the following qualifications:
- Rank I3-I5 (Assistant Professor, Associate Professor, or Professor)
- Assignment of a permanent position number (not suffixed by the letter T)
Tenure Teaching Track Handbook - MS Word version - Fillable Form
Tenure Teaching Track Handbook - PDF version - Read Only
Instructors (I2 Rank)
This handbook provides guidance for I-2 Instructional faculty applying for contract renewal, performance review, contract renewal, or promotion.
I-2 General Guidelines (02/2023)
I-2 to I-3 Promotion Guidelines (02/2023)
Specialists in Academic Affairs
This handbook provides guidelines, policies, procedures and forms for full-time faculty specialists in Academic Affairs at the University of Hawaii at Hilo, except for librarians, who wish to apply for contract renewal, tenure and/or promotion. Included is information about the responsibilities of candidates, reviewing faculty, and administrators.
Specialists in Student Affairs
Unit Specific Tenure, Promotion, and Committee Guidelines
Dossier Submission Portal
All dossier materials must be submitted via the UH Tenure and Promotion system (eDossier Portal). Please watch the overview video and visit the link below for further information:
An overview of the 2021-2022 UH Hilo promotion, tenure, and contract renewal process. Presented by former Vice Chancellor for Academic Affairs, Kris Roney. Please direct all questions to the VCAA office.
A quick overview of the critical steps for the preparation and submission your dossier.
Presented by former Vice Chancellor for Academic Affairs, Kris Roney. Please direct all questions to the VCAA office.
Early Tenure and/or Promotion, Change of Probationary Period, or Waiver of Minimum Requirements
September 1, 2024 is this year’s deadline for submitting change of probationary period requests and/or waiver of minimum qualifications requests. Change of probationary period and waiver of minimum qualification requests should be routed to the Chancellor via the chair, division chair (if appropriate), dean/director, and Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs.
All requests for adjustment must be approved by the Chancellor before the dossier may be reviewed.
- Early promotion and extension requests (if applicable)
Five-Year Review
Policy
Faculty Evaluation Procedures: Five-Year Review Policy (1993)
Unit and Department Specific Expectations
Five-Year Review Table
Relevant Documents
UHPA Contract: Agreement between the University of Hawaiʻi Professional Assembly and the Board of Regents of the University of Hawaiʻi