Deadlines and Procedures for Contract Renewal, Tenure, and Promotion.

On this page:

Academic Affairs Calendar for Personnel Actions

UHPA Contract

Agreement between the University of Hawaiʻi Professional Assembly and the Board of Regents of the University of Hawaii

Applicant Guideline Handbooks

Tenure Track Teaching Faculty

This handbook provides guidance for full-time tenure track teaching faculty at the University of Hawaii at Hilo. Tenure track positions for teaching faculty at the University of Hawaii are those meeting both of the following qualifications:

• Rank I3-I5 (assistant professor, associate professor, or professor)
• Assignment of a permanent position number (not suffixed by the letter T)

Tenure Teaching Track TPRC Handbook - MS Word version - Fillable Form
Tenure Teaching Track TPRC Handbook - PDF version - Read Only

I-2 Instructors

This handbook provides guidance for I-2 Instructional faculty applying for contract renewal, performance review, contract renewal, or promotion.

I-2 General Guidelines - Fillable Form

Specialist Faculty in Academic Affairs

This handbook provides guidelines, policies, procedures and forms for full-time faculty specialists in Academic Affairs at the University of Hawaii at Hilo, except for librarians, who wish to apply for contract renewal, tenure and/or promotion. Included is information about the responsibilities of candidates, reviewing faculty, and administrators.

Academic Affairs - Specialist Faculty TPRC Handbook

Specialist Faculty in Student Affairs

Student Affairs - TPRC Information Website

Five-Year Post-Tenure Faculty Review

Policy
Faculty Evaluation Procedures: Five-Year Review Policy (1993)

Unit and Department Specific Expectations
Five-Year Post-Tenure Faculty Review Table

Unit Specific Tenure, Promotion, and Committee Guidelines

Unit Specific Tenure and Promotion Information

Dossier Submission Portal

All dossier materials must be submitted via the new Tenure and Promotion online system. Please watch the overview video and visit the link below for further information:

TPRC Submission Portal & Guidelines for UH Hilo

Important Dates

August 26, 2022 is this year’s deadline for submitting change of probationary period requests and/or waiver of minimum qualifications requests. Change of probationary period and waiver of minimum qualification requests should be routed to the Chancellor via the chair, division chair (if appropriate), dean/director, and Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs.

All requests for adjustment must be approved by the Chancellor before the dossier may be reviewed.

• Early promotion and extension requests (if applicable)
  • Early Promotion-Tenure Guidelines and Extension of Probation Period

October 7, 2022 (Application Deadline) is the application deadline for all contract renewal, tenure and promotion.

October 7, 2022 (Exclusion Requests) is also the deadline for exercising the TPRC exclusion option. These should be sent to the Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs (as appropriate), using the TPRC exclusion form. Please be sure your faculty know that they will need to sign and submit the TPRC Exclusion form even if they choose not to exclude anyone from the TPRC. Applications cannot be assigned to TPRCs until this form has been submitted.

• TPRC Exclusion Form
  • TPRC Exclusion Form - MS Word
  • TPRC Exclusion Form - PDF Fillable