Deadlines and Procedures for Contract Renewal, Tenure, and Promotion.
On this page:
An overview of the 2021-2022 UH Hilo promotion, tenure, and contract renewal process.
Presented by Vice Chancellor for Academic Affairs, Kris Roney.
Academic Affairs Calendar for Personnel Actions
UHPA Contract
Applicant Guideline Handbooks
Tenure Track Teaching Faculty
This handbook provides guidance for full-time tenure track teaching faculty at the University of Hawaii at Hilo. Tenure track positions for teaching faculty at the University of Hawaii are those meeting both of the following qualifications:
- Rank I3-I5 (assistant professor, associate professor, or professor)
- Assignment of a permanent position number (not suffixed by the letter T)
Tenure Teaching Track TPRC Handbook - MS Word version - Fillable Form
Tenure Teaching Track TPRC Handbook - PDF version - Read Only
I-2 Instructors
This handbook provides guidance for I-2 Instructional faculty applying for contract renewal, performance review, contract renewal, or promotion.
I-2 General Guidelines - Fillable Form
Specialist Faculty in Academic Affairs
This handbook provides guidelines, policies, procedures and forms for full-time faculty specialists in Academic Affairs at the University of Hawaii at Hilo, except for librarians, who wish to apply for contract renewal, tenure and/or promotion. Included is information about the responsibilities of candidates, reviewing faculty, and administrators.
Academic Affairs - Specialist Faculty TPRC Handbook
Specialist Faculty in Student Affairs
Student Affairs - TPRC Information Website
Five-Year Post-Tenure Faculty Review
Policy
Faculty Evaluation Procedures: Five-Year Review Policy (1993)
Unit and Department Specific Expectations
Five-Year Post-Tenure Faculty Review Table
Unit Specific Tenure, Promotion, and Committee Guidelines
Unit Specific Tenure and Promotion Information
Dossier Submission Portal
All dossier materials must be submitted via the new Tenure and Promotion online system. Please watch the overview video and visit the link below for further information:
A quick overview of the critical steps for the preparation and submission your dossier.
Presented by Vice Chancellor for Academic Affairs, Kris Roney.
TPRC Submission Portal & Guidelines for UH Hilo
Important Dates
August 26, 2022 is this year’s deadline for submitting change of probationary period requests and/or waiver of minimum qualifications requests. Change of probationary period and waiver of minimum qualification requests should be routed to the Chancellor via the chair, division chair (if appropriate), dean/director, and Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs.
All requests for adjustment must be approved by the Chancellor before the dossier may be reviewed.
- Early promotion and extension requests (if applicable)
October 7, 2022 (Application Deadline) is the application deadline for all contract renewal, tenure and promotion.
October 7, 2022 (Exclusion Requests) is also the deadline for exercising the TPRC exclusion option. These should be sent to the Vice Chancellor for Academic Affairs/Vice Chancellor for Student Affairs (as appropriate), using the TPRC exclusion form. Please be sure your faculty know that they will need to sign and submit the TPRC Exclusion form even if they choose not to exclude anyone from the TPRC. Applications cannot be assigned to TPRCs until this form has been submitted.
- TPRC Exclusion Form