Course and Program Proposals
Proposals for New Courses/Programs and Course/Program Modifications
The University of Hawaiʻi system’s Executive Policy E1.201, E5.201, and Board of Regents policy 5-1b govern curriculum change and review. UH Hilo has revised its campus curriculum review process, effective August 2009, so that the roles of faculty governance and administration are clearly defined and distinguished, and so that the faculty Congress has oversight over curriculum processes that affect more than one college.
UH Hilo utilizes an online Curriculum Management System called Kuali Student Curriculum Management (KSCM) to review and approve all new courses & programs and all modifications. Resources and tutorials on the system can be found on the Kuali Curriculum Resources page.
Types of Proposals that need to be entered into the online Curriculum Management System:
- Proposals for new undergraduate and graduate courses
- Proposals for modifications of existing undergraduate and graduate courses
- Proposals for modifications of existing programs, both graduate and undergraduate, including degrees, majors, minors, and certificate programs
- Proposals for new degree programs, graduate and undergraduate, and new tracks, minors, and certificates within existing degree programs
- Requests for Approval to Plan (ATP) graduate and undergraduate degree programs
Training on the Curriculum Management system is offered on an as-needed basis to administrators, curriculum committees, departments and individual faculty; contact Shelby Wong (firstname.lastname@example.org) for more information.
Course Deactivation and Archiving
Requests to deactivate a course (temporarily remove from the catalog), re-activate one, or "archive" (remove permanently) are submitted via paper form to the Office of the Registrar.
In the curriculum review system, the colleges and the graduate council each retain their own internal processes for the generation and review of proposals. The new system also establishes criteria for internal review of proposals.
Once a proposal has been approved by the college dean or the graduate council, it is passed on to the new campus-wide curriculum review committee (CCRC) for review. The CCRC passes approved proposals on to the Vice Chancellor for Academic Affairs, who makes the final decision.
Approved proposals are then sent to the Office of the Registrar for entry into the student information system and the next university catalog.
It is expected that all tenured/tenure track faculty in a department or program have participated in any curricular changes. Individual faculty will submit proposals via Curriculum Central, and each department or program chair will move forward as a package all related departmental proposals.
UH Hilo conducts an annual curriculum review process: Proposals are due in the Curriculum Management system as follows for implementation the following calendar year fall semester.
- May 1
- Early Bird Deadline into Curriculum Management System
- October 1
- Regular Deadline
Deadlines for curriculum proposal submission and a timeline detailing stages of review are posted on the Curriculum Resources page.
College-Specific Curriculum Processes
The colleges have their own internal review procedures for curriculum matters. The dean is the decision-maker for internal changes and as appropriate forwards approved proposals to the campus-wide curriculum review committee or, for graduate courses and programs, to the graduate council.
- CAFNRM and KHUOK: These college follow the same procedure. Proposals are reviewed by the Faculty Senate of the whole. Once approved there, they are reviewed and acted on by the CAFNRM dean or CHL director.
- CoBE : After review and approval by the department chair, the Curriculum Review Committee and action by the Senate of the whole, proposals go to the dean.
- CoP: Proposals are reviewed by the Curriculum Committee, and voted on by the entire faculty; once approved by faculty vote, proposals go to the dean for final review and approval.
- CAS: After approval by the department faculty, department chair and division chair, proposals go to the college Curriculum Review Committee, then to the associate dean acting as delegate of the dean.
Special Topics and Experimental Courses
- UH Hilo Policy on Special Topics and Experimental Courses
- In addition to courses listed in the University catalog and offered regularly by departments, special courses may be offered under -94 (special topics) and -97, -98 (experimental courses) numbers.
In addition to courses listed in the University catalog and offered regularly by departments, special courses may be offered under -94 (special topics) and -97, -98 (experimental courses) numbers. A course on the same special topic may be offered only twice. The same course content may not be offered as both a Special Topics and Experimental Course.
A special topics or experimental course can not be offered more than twice as such; to offer the course again, the department must propose it as a regular course and submit it to the curriculum review process via Curriculum Central at least one year in advance.
Special topics (-94),experimental (-97, -98), and directed reading (-99) are requested via a paper form to the Office of the Registrar and are not entered into the Curriculum Management System.
Deadlines for proposals for these special courses are September 30 for courses to be offered the following Spring semester, December 1 for the following summer session, and March 1 for the following Fall semester.
Detailed information about these courses is provided in the "Special Courses" section of the Curriculum chapter of this handbook.