Human Resources

Human Resources Specialist, PBB (#78680) Position Description

The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, Administrative Affairs, Human Resources, full-time, permanent, to begin approximately May 2023, pending position clearance and availability of funding.


Performs a wide range of professional human resources duties in assuring good customer service, compliance, efficiency, & maintaining a positive & productive employee relations environment for UH Hilo. Ensures continuity of daily coverage for the department, informs supervisor of critical issues affecting operations, and recommends and implements changes as necessary. Responsible for all aspects of position advertisements to ensure conformance to established minimum and desirable qualification requirements, duties and responsibilities, salary, position title and appropriate format. Coordinates recruitment and all related activities such as tracking, updating, and monitoring positions; preparing position advertisements, screening applications, onboarding and other related actions. Audits, reviews, and processes SF-1, HRD-1, classification forms, position descriptions for appropriate duties and classification, and all related documents for BOR, Civil Service, and Emergency and Casual appointments as necessary. Coordinates with department and HR staff on position control, drafting and updating organizational charts and functional statements, preparing vacancy reports, etc. Assists HR Director with researching and interpreting collective bargaining contractual provisions, University and Board policies, State and Federal laws, rules and regulations. Researches various employee and labor relations issues and identifies appropriate action as necessary; conducts fact-finding investigations as assigned. Researches, processes, responds to, and resolves issues involving pay and benefits; advises supervisor of unusual or difficult cases. Researches, processes, and responds to requests for regular and special reports, information, and surveys which include but is not limited to salary adjustments, overpayments, ERS and EUTF issues, and unemployment inquiries, in a timely manner. Conducts salary surveys, equity reviews, and other special projects including analyzing internal pay and classification data, recommending actions, and/or taking action as assigned. Keeps abreast of the laws, directives, policies & administrative procedures & policy decisions that affect the human resources function and assesses implementation. Operates a computerized human resources management system such as PeopleSoft and other personnel/payroll/financial/database systems such as KFS, NEOGOV, TAPS, etc. Drafts and composes memos, letters and forms of communication and reports related to areas of responsibility and as assigned. Advises supervisors and employees in the performance review and evaluation process for APT and Civil Service appointments to ensure timely completion and follow-up. Receives calls, greets guests, screens and directs them to the appropriate staff or office. Maintains and organizes files as assigned. Performs other human resource related duties as assigned or necessitated. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in in Human Resources Management, Business Administration, Public Administration, Industrial Relations, Political Science, Psychology, or related field, and three (3) years of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and ethodology. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, theories and systems associated with human resources administration. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately identify possible causes and resolve the full range problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to competently operate a personal computer and applications including word processing, spreadsheet, presentation software, and email to effectively perform work. Strong organizational skills while managing and prioritizing multiple projects. Excellent communication and interpersonal skills, and accountable to high standards of professional excellence. Ability to exercise tact, confidentiality, sound discretion and judgment, and timeliness in the performance of work. Demonstrated ability to embrace, apply and use technology to maximize effectiveness and efficiency. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

Working knowledge of UH policies, procedures, and organizational structure. Professional work experience with professional-level HR responsibilities in a State of Hawai’i department and/or post-secondary education setting. Professional work experience with University of Hawaii personnel/payroll/financial database systems (e.g. PeopleSoft, KFS, NeoGov). Working knowledge of the recruitment process, position classification, pay administration, and/or employee benefits. Working knowledge of collective bargaining agreements governing public employment in the State of Hawaii (e.g. HGEA, UHPA, UPW). Experience processing complaints and conducting investigations. Detail oriented and able to prioritize multiple duties with demanding deadlines.

Pay Range

PBB, $4,762/month minimum

Applications (How to Apply)

For application instructions and to submit an application, please visit NEOGOV and search for #78680 or HR Specialist. Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries (General)

Lorena Kauhi,

Please refer to position #78680 when making inquiries.

Application Deadline

Continuous recruitment, first review to begin April 5, 2023

Important Information

The official advertisement can be found at NEOGOV.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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