Fiscal Specialist, Senior (Bursar), PBB (#0097480) Position Description
UH Hilo, Administrative Affairs, Business Office, full-time permanent, to begin approximately May 2025, pending position clearance and availability of funding.
Duties
Oversees the Cashier’s Office including troubleshooting and resolving matters relating to but not limited to student registration, student accounts, accounts receivables, and receipting of funds. Effectively and efficiently manage the safeguarding, receipting, depositing, recording and reconciling of funds. Maintains student accounts in the university’s student information system to ensure accuracy of balances, refund calculations and recordation of payments. Manages the accounts receivable ledger ensuring timely and accurate preparation of invoices, recordation of payments, follow-up on delinquent accounts and referral to the collection agency. Oversees third party contracts with various sponsors for the benefit of the student and ensures letters of financial guarantee, purchase orders or authorization letters from the sponsors are received and processed to the student accounts. Effectively communicates with students, departmental staff and third party vendors to ensure the timely processing and recording of deposits, refunds, reimbursements and expenditures. Approves advance deposits (AD), disbursement vouchers (DV), requisitions (REQS), and stop payments. Ensures the handling of student accounts are in compliance with Federal, State and University policies and regulations. Oversees the establishment of new eCommerce activity including setting up of new merchant numbers, in accordance with Federal, State and University policies and regulations. Administers the credit card program by working closely with the UH Treasury Office, financial institution, and UH Hilo’s merchant departments to ensure compliance with University policies and procedures. Oversees the recording of year-end accruals as it relates to deferred revenue, accounts receivable and allowance for doubtful accounts. Responds to requests relating to student registration, student accounts and accounts receivable. Participates as UH Hilo’s representative in the BANNER user group meetings. Establishes and maintains BANNER detail codes to ensure accurate mapping to the appropriate KFS account codes, sub account codes and sub object codes. Oversees student registration, including collection of all tuition and fees, and disbursement of financial aid checks in accordance with state and federal requirements. Keeps abreast of new federal rules and regulations as it relates to Title IV funds. Reviews and approves requests to establish change funds in accordance with university policies and procedures. Conducts internal audit of revenues and collections; and unannounced cash counts of change funds. Establishes and maintains effective work relationships with UH System personnel, internal and external individuals and agencies. Develops training materials and conducts periodic training programs for UHH personnel regarding cash handling and collection policies and regulations. Reviews contracts and agreements relating to payments to UH Hilo for services or goods provided ensuring compliance with university policies and procedures. Supervises staff to include planning, directing, assigning, and evaluating work assignments. Troubleshoots and resolves operational and administrative matters in accordance with current policies, procedures and directives. Provides effective leadership and management to ensure quality customer service is provided to all campus users including students, faculty, staff and administrators. Evaluates departmental functions regularly to ensure continual quality improvement of services and efficient delivery of financial, accounting and fiscal services. Responsible for staff performance including conducting annual performance reviews and providing timely performance feedback and support. Collects, compiles, reviews, and analyzes data from the BANNER student information system, Kuali financial system and Institutional Research Offices to ensure the proper recording of revenue and disbursements. Prepares reports relating to student accounts, accounts receivables, revenue, cash collections, etc. Other duties as assigned.
Minimum Qualifications
Education and Professional Work Experience
Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and 4 year(s) of progressively responsible professional experience with responsibilities for government financial management and accounting systems; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills, and Abilities
Considerable working knowledge of principles, practices and techniques in government financial management and accounting systems as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with government financial management and accounting systems. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software. Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Supplemental Minimum Qualifications: Functional knowledge of principles, practices and techniques in collecting, safeguarding, receipting, and recording of payments for charges.
Desirable Qualifications
Knowledge of administrative policies and procedures typical of a public institution of higher education. Accounting or fiscal experience in a public higher education institution. Working knowledge of the University of Hawaiʻi financial and student information systems. Proficient in Microsoft Office software applications such as Excel and Word.
Pay Range
PBB minimum $5,250/month
Applications (How to Apply)
For a complete description, application instructions and to submit an application, please visit NEOGOV and search for #0097480 or or Fiscal Specialist, Senior (Bursar). Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries (General)
Lois Fujiyoshi, lfujiyos@hawaii.edu
Please refer to position #0097480 when making inquiries.
Application Deadline
Continuous, first review on or around March 19, 2025
Important Information
The official advertisement can be found at NEOGOV.
The University of Hawaiʻi is an equal opportunity institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Individuals with disabilities who need reasonable accommodation for the application or hiring process are encouraged to contact the Office of Equal Opportunity (OEO) coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.