Fiscal Support Specialist, PBA (#97338) Position Description
The application collection portion of the recruitment for this position vacancy has concluded.
UH Hilo, Administrative Affairs, full-time, permanent, to begin approximately September 2024, pending position clearance and availability of funding.
Duties
Provides staff support in the performance of detailed and routine accounts receivable and collection functions of the Cashier's Office. Maintains student accounts in the university's student information system to ensure accuracy of balances, refunds and recordation of payments. Audits refund amounts following university, state and federal rules and regulations. Reviews and disburses financial aid checks in accordance with donor requirements, enrollment status and state and federal regulations. Create and maintain scholarship check folders for all financial aid checks processed by the Cashier's Office. Inform supervisor if any checks need to be returned to the donor. Monitors and maintains the accounts receivable ledger including preparation of invoices, recordation of payments, follow-up on delinquent accounts and referral to the collection agency. Reviews, processes and maintains Third Party contracts with various sponsors for the benefit of the student. Ensures letters of financial guarantee, purchase orders or authorization letters from the sponsors are received and processed to the student accounts. Audits and reconciles daily collections of tuition and fees and deposits received from other university units. Follow-up with students and department staff to resolve discrepancies. Reviews and reconciles monthly merchant statement and resolve discrepancies. Prepares requisitions to pay merchant fees and invoice appropriate departments for their portion of the fee in a timely manner. Reviews and reconciles merchant settlement with daily transactions from merchant sites and accurately allocate revenue to the proper accounts and object codes. Reviews and reconciles daily online transactions processed via Touchnet. Assists in preparing year-end accrual worksheets relating to deferred revenue, accounts receivable and allowance for doubtful accounts. Communicates with students, departmental staff and third party vendors to ensure the timely processing and recording of deposits, refunds, reimbursements and expenditures. Services students, departmental staff and the public in-person, by telephone and email in a collegial and professional manner. Establishes and maintains close working relationships with UH System personnel, UHH community and external entities. Responds to inquiries and provides general information to staff regarding student registration and receipting of payments. Prepares disbursement vouchers (DV), requisitions (REQS) and stop payments. Serves as custodian for the Cashier’s Office change fund of $2,500. Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 2 year(s) of progressively responsible professional experience with responsibilities for accounting, auditing, finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of accounting, finance, or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting, finance or business administration. Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the areas of accounts receivable and collection functions. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software and be proficient in Microsoft Office software applications such as Word and Excel. Demonstrated ability to work independently, organize, establish priorities, and make sound decisions under pressure.
Desirable Qualifications
Familiarity with University of Hawai'i organizational structure, administrative policies, procedures and practices. Working knowledge of the BANNER student information system. Working knowledge of the Kuali Financial System (KFS).
Pay Range
PBA minimum $4,307/month
Applications (How to Apply)
For a complete description, application instructions and to submit an application, please visit NEOGOV and search for #97338 or Fiscal Support Specialist. Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries (General)
Grant Okazaki @ gokazaki@hawaii.edu
Please refer to position #97338 when making inquiries.
Application Deadline
Continuous, first review on or about August 20, 2024
Important Information
The official advertisement can be found at NEOGOV.
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.