Fiscal Specialist PBA (#79780T) Position Description
UH Hilo, Academic Affairs, Research Administration & Project Development (RAPD), full-time, revolving funds, to begin approximately September 2024 pending position clearance and availability of funding. Temporary position, renewal contingent upon satisfactory work performance and availability of funds.
Duties
Assists the Chancellor's Research Administration and Project Development (RAPD) office in the fiscal administration of all extramural awards to the University of Hawaii at Hilo. Ensures compliance of extramural fiscal matters in accordance to federal grants as well as to state rules and regulations. Monitors budgets for all extramural awards to UH Hilo. Provides guidance in the preparation of requisitions, purchase orders, payment requests, and hiring personnel as they impact extramural awards. Reviews and approves all transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets. Reviews and recommends verbiage for contracts and acquisitions. Reviews and approves all personnel transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets. Administers purchasing policies and regulations within established budget limitations. Monitors extramural expenditures and control of spending in accordance with extramural funding expenditure plans. Provides advice, guidance, and instruction to employees responsible for financial matters affecting extramural awards throughout the UH Hilo. Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in Finance, Accounting, Business Administration or related field and 1 year of progressively responsible professional experience with responsibilities for fiscal, accounting, and/or financial processing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in fiscal and financial management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with all aspects of financial management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial management area. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
Work experience in higher education with responsibilities for fiscal or financial administration or management. Experience with grant administration.
Pay Range
PBA, minimum $4,307/month
Applications (How to Apply)
For a complete description, application instructions and to submit an application, please visit NEOGOV and search for #79780T or Fiscal Specialist. Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries (General)
Bruce Mathews; mathews@hawaii.edu
Please refer to position #79780T when making inquiries.
Application Deadline
Continuous recruitment, first review of applications on or about 8/16/2024 and will continue until filled.
Important Information
The official advertisement can be found at NEOGOV.
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.