Human Resources Specialist, PBA/PBB (Re-posted 1/11/24) (#80928) Position Description

UH Hilo, Office of Administrative Affairs, Human Resources, general funds, full-time, permanent, to begin approximately February 2024, pending position clearance and availability of funds.

Duties

Performs a wide range of professional human resources duties in assuring good customer service, compliance, efficiency, & maintaining a positive & productive employee relations environment for UH Hilo. Ensures continuity of daily coverage for the department, informs HR Director of critical issues affecting operations and recommends and implements changes as necessary. Coordinates the orientation and onboarding of new employees, including but not limited to, generating and processing employment and payroll documents, providing an overview of employment benefits and resources, and other related activities. Participates in the planning, coordination, assessment and implementation of employee engagement, professional development and training activities. Serves as point of contact among employees and departments in assessing ongoing employee development and training needs. Advises supervisors and employees in the performance review and evaluation process for APT and Civil Service appointments to ensure timely completion and follow-up. Maintains the HR website to ensure content is up-to-date with valuable employment tools and resources readily available to our campus community and prospective employees. Assists HR Director with researching and interpreting collective bargaining contractual provisions, University and Board policies, State and Federal laws, rules and regulations. Assists HR Director with assessing various employee and labor relations issues and identifies appropriate action as necessary; conducts fact-finding investigations as assigned. Researches and processes position/personnel actions for civil service and BOR appointment types, as needed, e.g. establishment/abolishment of positions, salary changes, hire and separation to ensure compliance w/ UH policies, procedures, & laws. Researches, processes, responds to, and resolves issues involving pay and benefits and advises HR Director or designee of unusual or difficult cases. Researches, processes, and responds to requests for regular and special reports, information, surveys which include but is not limited to workers’ compensation, salary adjustments, overpayments, ERS issues, and leave inquiries in a timely manner. Operates a computerized human resources management system such as PeopleSoft and other personnel/payroll/financial database systems such as KFS, NEOGOV, TAPS, etc. Keeps abreast of the laws, directives, policies & administrative procedures & policy decisions that affect the human resources function. Drafts and composes memos, letters and forms of communication and reports related to areas of responsibility or as assigned. Receives calls, greets guests, screens and directs them to the appropriate staff or office. Maintains files as assigned. Performs other human resource related duties as assigned or necessitated. Other duties as assigned.

Minimum Qualifications

Education and Professional Work Experience:

For PBA: Possession of a baccalaureate degree in any field and one (1) year of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or equivalent education/training or experience.

For PBB: Possession of a baccalaureate degree in any field and three (3) years of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or equivalent education/training or experience.

Knowledge, Skills and Abilities:

Considerable working knowledge of principles, practices and techniques in the field of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources administration. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Equivalences:

Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

Experience in coordinating employee engagement and/or professional development activities. Experience in public speaking, conducting meetings and/or trainings. Experience in processing complaints and/or conducting fact-finding investigations. Experience in website management. Knowledge of UH Policies, procedures, and organizational structure. Knowledge of collective bargaining agreements governing public employment in the State of Hawaiʻi (e.g. HGEA, UHPA, UPW). Professional work experience with University of Hawaiʻi personnel/payroll/financial database systems (e.g. PeopleSoft, KFS, NeoGov). Professional work experience with HR responsibilities in a State of Hawaiʻi department and/or post-secondary education setting. Detail oriented and able to prioritize multiple duties with demanding deadlines.

Pay Range

PBA, minimum $4,102/month; PBB, minimum $5,000/month

Applications (How to Apply)

For a complete description, application instructions and to submit an application, please visit NEOGOV and search for #80928 or HR Specialist. Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries (General)

Lorena Kauhi, lorenadk@hawaii.edu

Please refer to position #80928 when making inquiries.

Application Deadline

Continuous, first review date on or about November 1, 2023

Important Information

The official advertisement can be found at NEOGOV.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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