Planning, Design, & Construction Project Manager, PBB (#78193) Position Description

The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, Office of Administrative Affairs, Facilities, Planning, and Construction, general funds, full-time, permanent, to begin approximately November 2023, pending position clearance and availability of funds.


Advises and makes recommendations on all matters relating to the LRDP, CIP and deferred maintenance projects. Provides engineering services on repair and maintenance and CIP projects, and the operation of facilities, to include design of plans, preparation of specifications and cost estimates, project management and site investigation. Provides professional building construction support during the initial planning phase of a project. Meets with user agency and consultants to determine the scope of work that need to be accomplished. Reviews, and evaluates engineering and architectural plans, specifications, proposals, investigations, studies, and reports. Prepares and reviews the engineering design, sketches and studies of major and complex buildings and structures for renovation, major repairs or CIP construction. Prepares, analyzes and reviews the preliminary plans and elevations, renderings and scaled details. Prepares and reviews the cost and quantity estimates for projects. Prepares and reviews the preliminary and final working drawings and specifications. Confers with various Federal, State and County agencies on matters relating to planning design and construction. Reviews and approves commencement requirement submittals for construction contracts. Reviews and recommends approval or disapproval of shop drawings, equipment submittals, details and test reports and approval materials. Inspects construction to ensure compliance with design, contract and code requirements. Reviews and recommends changes or additions to the plans, specifications, and contracts. Reviews justifications and accuracy of substantiating data for changes and additions that become advisable during construction. Conducts investigations and takes appropriate actions on complaints, suggestions, requests for changes, and reports from user agencies, architects, engineers, etc. Makes recommendations to settle disputes and claims from contractors and other parties to the supervisor. Responds to emergencies related to construction or other projects to minimize the adverse effect on the projects progress. Reports findings to the supervisor. Negotiates terms, conditions, and fees with the consultant/contractor requesting the change order. Recommends approval or disapproval of change order proposals to the supervisor. Prepares and processes contract modifications/change orders for the contractor to proceed with the revision of the contract item. Evaluates requests for time extensions from contractors and recommends approval or disapproval of the request. Prepares administrative reports and correspondences as required. Reviews the payment requests to ensure that the contractor will be paid for only the amount of labor and materials incorporated into projects. Reviews project availability of funds and initiates requests to obtain adequate funds necessary to cover change orders. Provide technical support to other UH departments on CIP and renovation projects. Other duties as assigned.

Minimum Qualifications

Education and Professional Work Experience
Possession of a baccalaureate degree in civil engineering, electrical engineering, mechanical engineering, a valid license as a professional engineer in the State of Hawaiʻi, and 6 year(s) of progressively responsible professional experience with responsibilities for project management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities
Considerable working knowledge of principles, practices and techniques in engineering and project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with planning, design, construction, renovation, repair, maintenance and inspection of buildings and related facilities. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications

Demonstrated ability to define, design, plan, organize and manage complex projects, design details and prepare various engineering drawings. Demonstrated ability to interpret design sketches and working drawings and visualize the character and quality of finish appropriate for the project. Demonstrated ability to utilize project management software programs to manage construction projects from design through construction. Demonstrated ability to research internal and departmental publications and appropriately reference specific policy and procedural documentation in a timely manner to formulate decisions and determinations based on specialized knowledge and the interpretation and adaptation of legislation, policies, rules and regulations.

Desirable Qualifications

Advanced degree in engineering. Knowledge of CAD operation. Knowledge of the University of Hawaiʻi system construction procurement and contract administration procedures and practices. Knowledge of the eBuilder project management system. Knowledge of the HEPS construction procurement system.

Pay Range

PBB, minimum $5,000/month

Applications (How to Apply)

For a complete description, application instructions and to submit an application, please visit NEOGOV and search for 78193 or Project Manager. Please be sure to review the full job posting before applying. Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries (General)

Jerry Watanabe at

Please refer to position #78193 when making inquiries.

Application Deadline

Continuous, first review date on or about October 3, 2023

Important Information

The official advertisement can be found at NEOGOV.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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