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Institutional Support PBB, (Budget Analyst) (#79853) Position Description

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The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, Administrative Affairs, Vice Chancellor’s Office, general funds, permanent, full-time, to begin approximately May 2013, pending position clearance and availability of funding.


Responsible for budget tasks, to include preparation of reports and updates to spreadsheets, identification of and assistance with resolving discrepancies, and preparation of required adjustments and corrections, under direction of the Budget Officer. Evaluates expenditure patterns of the campus, divisions, and departments against budget allocations to ensure that all critical needs are met. Recommends freeze on spending as needed. Prepares monthly, quarterly and yearly financial reports and statements as required and/or requested by UH Hilo, UH system and external offices. Prepares monthly, quarterly and yearly reports utilizing the Human Resource data mart. Collects and compiles data for various University and State financial and budget systems, such as the BJ tables, eRev, eVariance, and ABC tables. Inputs and updates data for various University and State financial and budget systems. Ensures accuracy by comparing control numbers (position counts & dollar amounts) by different levels against input worksheets and resolves discrepancies. Collects updated projections of quarterly revenues and expenditures from departmental staff responsible for those programs, ie. athletics, student housing, theatre, campus center, CCECS, etc. Presents quarterly revenue and expenditure projections in an orderly manner to the Budget Director for further review and analysis. Calculates totals by fund and expenditure type. Compares planned revenues and expenditures against actual amounts recorded in KFS. Researches reason for large variances, typically 10% or greater. Brings to the director’s attention any substantial deviation between planned and actual. Reviews raw data downloaded from KFS, sorting and summing by various elements. Reconciles data in the various University and State financial and budget systems against data downloaded from KFS. Research and resolve discrepancies. Works cooperatively with UH system and UH Hilo campus personnel. Maintains files, both electronic and hard copy, of position action forms, eThority reports, A19’s, BJ Table and other budget related documents in a manner which allows easy access and retrieval of file copies. Reviews and monitors tuition and fee revenue and expenditures. Forecasts tuition revenue based on changes in tuition rates and enrollment. Assists in the budget preparation process for the biennium and supplemental operating budget request. Initiates electronic budget documents in KFS to ensure the proper recording of revenue and expenditure budgets. Respond to requests for re-allocation by the divisions and departments. Monitors the General Fund and TFSF funding mix to ensure optimal use of available resources. Provides training on preparing, reading and understanding eThority and KFS reports. Assists departments with specialized budget reports utilizing eThority and the FMIS financial data mart for pre-KFS information. Assists with review of new account establishment to ensure that attributes relating to budget codes are accurate. Assists with receiving incoming calls. Screens and directs them to the appropriate staff or office. Assists with the receipt of incoming mail. Sorts and records incoming and outgoing mail for the Office of the Vice Chancellor for Administrative Affairs. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business and budget administration; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in the business and budget administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business and budget administration. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Ability to use Microsoft Office software applications such as Excel and Word. Ability to analyze financial statements and statistical reports, discern trends and apply analytical techniques.

Desirable Qualifications

Understanding of the State of Hawaiʻi budget process. Working knowledge of the Kuali Financial System or similar financial systems utilized by institutions of higher education. Working knowledge of eThority Enterprise or similar business analytical tools.

Pay Range

Pay Band B, $3541/month minimum

Applications (How to Apply)

Submit: (1) cover letter explaining how the minimum and desirable qualifications are met; (2) APT application UH Form 64 (original signature required on application); (3) resume; (4) the names and addresses, email and telephone numbers of three (3) professional references; (5) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however official transcripts will be required prior to employment). No electronic transmission will be accepted. All requested documents/information must be postmarked by the closing date and become the property of the University. All minimum qualifications must be met by the closing date. Failure to submit all required documents shall deem an application to be incomplete and will not be considered. Application address: Admin and Fiscal Support Selection Committee, c/o Lori Hu, Administrative Affairs Division, University of Hawaiʻi at Hilo, 200 W. Kawili Street, Hilo, Hawaiʻi 96720-4091.

Inquiries (General)

Lori Hu, (808) 974-7750;

Please refer to position #79853 when making inquiries.

Application Deadline

April 1, 2013

Important Information

The official advertisement can be found at Work At UH.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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