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Academic Support PBA (Academic Support Specialist), (#79789T) Position Description

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The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, School of Nursing (SON); special funds; full time; temporary, not to exceed June 30, 2013; to begin approximately March 2013; pending position clearance and availability of funds. Extension of position possible pending review and availability of funds.


Serves as academic support specialist for the Nursing unit and provides a full range of academic support that involves assisting with academic advising for students in the Doctor of Nursing Program (DNP) and Baccalaureate School of Nursing (BSN) programs including personnel and student actions. Maintains student and faculty records in the DNP program. Maintains and updates the community and hospital Memorandum of Understanding (MOUs). Creates and maintains distance learning support web pages. Assists with the Commission on Collegiate Nursing Education (CCNE) accreditation. Proctors exams in the Nursing Laboratory. Plans the orientation week (summer institute) for the DNP students and faculty. Provides academic counseling, advising, and educational services to students in the UH Hilo SON programs. Develops and implements enrollment, educational policies and procedures for courses. Develops and implements a recruitment plan for programs. Assists with the recruitment presentations which may include outer island travel. Organizes and coordinates annual academic affiliated activities such as Sigma Theta Tau International (STTI) and Trans Cultural Nursing (TCN) conferences. Conducts research on consultants in areas such as curriculum development and accreditation and makes recommendations to the director. Manages program inquiries and directs office communication to the to the appropriate person. Serves as a resource personnel to assist students, faculty, and community by providing program information and directing inquiries. Prepares justifications for purchase orders with comparisons of vendors. Records special meetings such as Curriculum meetings and uploads data electronically and maintains the data for accreditation. Works in conjunction with the Graduate Program for admission of the DNP students. Maintains and updates the preceptor database. Assists director with special projects which may include program reports. Assists with grant writing, preparation of the reports and contracts. Work nights, weekends, and holidays as required. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in any field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or equivalent education/training or experience. Functional knowledge of principles, practices and techniques in academic schedule building demonstrated by knowledge, understanding, and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with the University. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the academic program development. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Demonstrated knowledge of Microsoft (MS) Office, spreadsheets. This includes demonstrated ability to use Excel for spreadsheets and data maintenance.

Desirable Qualifications

Demonstrated ability to work successfully in a multi-cultural environment. Knowledge of process of legislative funding support for programs. Experience in developing DNP programs in an academic setting. Experience in the process of curriculum central. Experience in program development. Demonstrates ability to effectively communicate and interact implementing activities related to the SON and DNP.

Pay Range

PBA, minimum $2,904/month

Applications (How to Apply)

A completed application must include: 1) cover letter explaining how you meet each minimum and desirable qualification; 2) an APT application UH Form 64; 3) resume; 4) the names, addresses, and email addresses of three (3) professional references: 5) transcript(s) showing degrees and coursework appropriate to the position (copies are acceptable, however, official transcripts will be required prior to employment.) All requested documents/information must be postmarked by the closing date and become the property of the University. Electronic submittals will not be accepted. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information will be considered incomplete. Submit application to: Academic Support Search Committee c/o Dr. Kay Daub, Director, UH Hilo School of Nursing, 200 W. Kawili Street, Hilo, HI 96720-4091.

Inquiries (General)

Dr. Kay Daub,

Please refer to position #79789T when making inquiries.

Application Deadline

February 22, 2013

Important Information

The official advertisement can be found at Work At UH.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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