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Institutional Support, PBB (Fiscal Specialist) (#80152) Position Description

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The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, Administrative Affairs, Business Services Office, general funds, full time, to begin approximately January 2013 pending position clearance and funding.


Provides fiscal and administrative support in order to maintain sound financial management of all UH Hilo appropriated and non-appropriated funds. Keep abreast of new federal rules and regulations as it relates to Title IV funds. Maintain internal and system information to ensure availability of appropriated funds. Include balances for allotment and cash for personnel and other expenses. Responsible for the monthly reconciliation of system wide reports with UH Hilo internal information. Maintains and operates computerized fiscal system as applicable for expenditures and revenues. Assists in administration of student registration, including but not limited to, collection of all tuition and fees and disbursement of financial aid checks in accordance with state and federal requirements. Responsible for and conducts internal audits of revenues and collections; and unannounced cash counts of petty cash and change funds. Assists in compliance with requests to provide fiscal and programmatic information requiring immediate attention by other agencies and UH system offices. Performs financial analysis of all UH Hilo funds (general, special, federal, revolving and trust funds) and advises deans, directors and approving authorities on availability of funds, projections and overall fiscal affairs. Reviews and records personnel actions to monitor availability of funds and ensure fiscal appropriateness. Responsible for the initiations and preparation of payroll adjustments and corrections via journal voucher in accordance with UH policies and procedures., 124648. Establish and maintain close working relationships with UH System personnel, UH Hilo community and external individuals and agencies. Assists the Director in daily Business Office operating and other administrative functions as required during his/her absence. Responsible for the development of training materials and conducts periodic training programs for UH Hilo personnel regarding cash handling and collection policies and regulations. Prepare monthly, quarterly and yearly financial reports and statements as required and/or requested by UH Hilo, UH system and external offices. Responsible as the working supervisor directs the work of subordinates in such a way as to provide for support of the UH Hilo programs and for necessary administrative controls. Responsible for and serves as the campus liaison for all department internal and external audits. (e.g. Athletics, Business Office p-card & DCS). Responsible for the UH Hilo Bond System Annual Audit and all coordination with UH Hilo and UH System Offices for monthly draw down and payments to the Bond System. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and 4 year(s) of progressively responsible professional experience with responsibilities for government financial management and government accounting systems; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in the government financial management and government accounting systems as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with government financial management and government accounting systems. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in payroll and other fiscal documents demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with payroll and other fiscal documents. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business office administration.

Desirable Qualifications

Familiarity with MS Word, MS Excel and Windows XP or above. Knowledge of administrative policies and procedures typical of a public institution of higher education. Accounting or fiscal experience in a public, comprehensive higher education institution. Experience with the University of Hawaiʻi Financial Management Information System and RCUH accounting system.

Pay Range

PBB, $3541/month minimum

Applications (How to Apply)

Submit: (1) cover letter explaining how the minimum and desirable qualifications are met; (2) APT application, UH Form 64 (original signature required on application); (3) resume; (4) the names and addresses, email and telephone numbers of three (3) professional references; (5) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however official transcripts will be required prior to employment). No electronic transmission will be accepted. All requested documents/information must be postmarked by the closing date and become the property of the University. All minimum qualifications must be met by the closing date. Failure to submit all required documents shall deem an application to be incomplete and will not be considered. Mailing address: Ms. Deneen Louie, Business Office, University of Hawaiʻi at Hilo, 200 W. Kawili St., Hilo, HI 96720

Inquiries (General)

Ms. Marie Honda; 808-974-7404,

Please refer to position #80152 when making inquiries.

Application Deadline

December 21, 2012

Important Information

The official advertisement can be found at Work At UH.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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