Civil Service Hiring Packet

Copies of many of the forms below are also available at the Human Resources office in the Auxiliary Service Building (AUX), Room 106.

On this page:

Forms that Must be Filled Out

I-9, Employment Eligibility Verification Form

The Employment Eligibility Verification Form is for the immigration and naturalization service. Get the I-9 Form and Instructions via the USCIS website.

D-90, Employee's Designation of Beneficiary Form

Designation of Beneficiary Form; Note: Form D-90 must be printed on yellow paper. The instructions must be printed on the reverse side of the form. This form must be typed and notarized .

Invitation to Identify a Disability or Veteran Status

Invitation to Identify Disability or Veteran Status allows you to notify the University if you are disabled or a United States veteran.

Download the latest EC-1 form from Hawaiʻi Employer-Union Health Benefits Trust Fund (EUTF) forms page

Allows you to enroll in Health Benefit program for coverage year.

Group Life Insurance, USAble Life Beneficiary Designation Form

Allows you to designate a beneficiary for a USAble Life plan in which you are enrolled as part of the University. This link takes you to the USAble Life website forms page.

UH Form 27, Ethnic Background Form

Form to which allows the University to keep track of the ethnic background of its employees.

HRD319b, Certification of Hawai‘i Residency Form

Form which certifies you as a Hawaiʻi Resident.

HRD 315A, Civil Service Competitive Internal Recruitment Application Form

Departmental Competitive Announcement Application.

Supplemental to the Applications for Clerical Positions

Allows you to declare extra information which pertains to a clerical position. Certifies your typing speed and short hand writing of transcriptions

HRD 329c, Criminal History Record Clearance for State Civil Service Employment

Authorizes a criminal history record clearance.

Personnel Record Card

Will enable human resources to easily keep important information about you on file for quick reference.

Part-time, Temporary and Seasonal/Casual (PTS) Employees Deferred Compensation Retirement Enrollment Form

Form which allows you to enroll in the Part-Time, Temporary, and Seasonal/Casual Employees (PTS) deferred compensation retirement plan.

ERS Form 1-A Beneficiary Designation & Instructions

Designate a beneficiary with this form. ERS Form 1-A must be printed on goldenrod or yellow paper. This form must be notarized .

ERS-1, Enrollment Form into Employees’ Retirement System

Form which allows you to enroll in the State of Hawaiʻi employees’ retirement system

UH Form 88 - Disclosure of the Employment of Relatives

Form to report employment of a relative.

DHRD Form 380 - Act 179 Acknowledgement form and ERS Flyer

For Civil Service employees

ERS Form 209 - Certification of Compliance with Requirements for Employment of a Retirant

Notices that Require You to Do Something

Social Security Card Notification

Notification that a copy (or 2 copies for 89-day hires) of your current social security card is required on submission.

TB Examination Notice

Notification that a current tuberculosis certification (within a year) will be needed before starting work at UH Hilo, for appointments of more than 15 days.

Payroll Direct Deposit

Instructions regarding direct deposit of salary payments. This is a requirement by the State of Hawaiʻi H.R.S. 40-53. It requires employees paid by the State to assign their paychecks to a financial institution. For the University employees, employee must register for their Multi-Factor Authentication (MFA) once they have their UH User account. After registering for your MFA, you must enroll in direct deposit in the Hawaii Information Portal (HIP).

Reference Information

Part-time, Temporary and Seasonal/Casual Employees (PTS) Deferred Compensation Retirement Plan Information and Enrollment Form

PTS Deferred Compensation Retirement Plan – Employee Information Booklet

Booklet contains information about the PTS Deferred Compensation Retirement Plan.

UH Workplace Non-Violence Policy and Procedures

Notice about the University Workplace Non-violence policy and procedures.

UH Hilo Workplace Violence Incident Reporting Procedures

How and who to report workplace violence incidents.

Drug-Free Workplace

Notice that the University is a drug-free workplace.

Smoking Regulations

Website about Hawaiʻi's Smoke-Free Law.

Crime Awareness and Campus Security Notice

Link to UH Hilo Campus Crime Awareness website.

Nondiscrimination, Sexual Harassment and Sexual Assault Policies

Notification on the University's nondiscrimination, sexual harassment and sexual assault policies.

Employee Benefits

View information on employee benefits on the UH System Office of Human Resources website. Or download a summary, Employee Benefits & Other Related Information.

State Observed Holiday Schedule

Holidays observed by the University of Hawai‘i.

Tax Deferred Annuity Program, 403(b) and 403(b)(7)

Information about the voluntary supplemental retirement income investment program.

The State of Hawaiʻi, Island Savings Plan

Information about the Island $avings Plan, an optional personal retirement savings plan.

Medical and Prescription Drug Plans for Part-time and Temporary Employees

Information about health coverage offered by HMSA and Kaiser for employees who are not eligible to participate in EUTF health benefits. Participation is voluntary and must be at your own expense.

D-55 Timesheet (Excel)

Form which allows you to log work for overtime hours or night shift differential hours. See the D-55 Instructions (PDF).

Island Flex

Information about the Island Flex. This is a program which allows you to open accounts which have tax savings benefits.

Collective Bargaining

Information on Collective Bargaining.

University of Hawaiʻi Policies and Procedures

Information on UH Policies.

Workers' Compensation Information

Information on Workers' Compensation.

Employee Assistance Program (EAP)

Information on the UH Employee Assistance Program