Casual New Hire

Copies of many of the forms below are also available at the Human Resources office in the Auxiliary Service Building (AUX), Room 106.

On this page:

Forms that Must be Filled Out

I-9, Employment Eligibility Verification Form

The Employment Eligibility Verification Form is for the immigration and naturalization service. Get the I-9 Form and Instructions via the USCIS website.

D-90, Employee's Designation of Beneficiary Form

Designation of Beneficiary Form; Note: Form D-90 must be printed on yellow paper. The instructions must be printed on the reverse side of the form. This form must be typed and notarized .

SSA-I945, Statement Concerning Employment is a Job Not Covered by Social Security

Information about employment in a job not covered by Social Security. You must sign this form to show you have read it.

Personnel Data Form

Information form about your education and work experience. Please fill out the top then fill any addition information in the boxes below which is not included on your resume or on file.

UH Form 27, Ethnic Background Form

Form to which allows the University to keep track of the ethnic background of its employees.

UH Form 88 - Disclosure of the Employment of Relatives

Form to report employment of a relative.

UH Form 109 - Act 179 Acknowledgement Form and ERS Flyer

For Board of Regents appointed employees

Notices that Require You to Do Something

Social Security Card Notification

Notification that a copy (or 2 copies for 89-day hires) of your current social security card is required on submission.

TB Examination Notice

Notification that a current tuberculosis certification (within a year) will be needed before starting work at UH Hilo, for appointments of more than 15 days.

Payroll Direct Deposit

Instructions regarding direct deposit of salary payments. This is a requirement by the State of Hawaiʻi H.R.S. 40-53. It requires employees paid by the State to assign their paychecks to a financial institution. For the University employees, employee must register for their Multi-Factor Authentication (MFA) once they have their UH User account. After registering for your MFA, you must enroll in direct deposit in the Hawaii Information Portal (HIP).

Reference Information

Part-time, Temporary and Seasonal/Casual Employees (PTS) Deferred Compensation Retirement Plan Information and Enrollment Form

UH Workplace Non-Violence Policy and Procedures

Notice about the University Workplace Non-violence policy and procedures.

UH Hilo Workplace Violence Incident Reporting Procedures

How and who to report workplace violence incidents.

Drug-Free Workplace

Notice that the University is a drug-free workplace.

Smoking Regulations

Website about Hawaiʻi's Smoke-Free Law.

Crime Awareness and Campus Security Notice

Link to UH Hilo Campus Crime Awareness website.

Nondiscrimination, Sexual Harassment and Sexual Assault Policies

Notification on the University's nondiscrimination, sexual harassment and sexual assault policies.

State Observed Holiday Schedule

Holidays observed by the University of Hawai‘i.

Medical and Prescription Drug Plans for Part-time and Temporary Employees

Information about health coverage offered by HMSA and Kaiser for employees who are not eligible to participate in EUTF health benefits. Participation is voluntary and must be at your own expense.

Workers' Compensation Information

Information on Workers' Compensation.

Employee Assistance Program (EAP)

Information on the UH Employee Assistance Program