UH Hilo Faculty Congress

DRAFT Minutes of Meeting

October 24, 2003


The meeting was called to order by the chair, Jerry Calton , at 3:10 p.m. 


Present : Jerry Calton, Bill Mautz, Barbara Leonard, Helen Rogers, Barbara Heintz, Lincoln Gotshalk, Robert Fox, Philippe Binder, Nina Buchanan, Pila Wilson, April Komenaka, and Student Members: Liko Puha, Charlotte Adams-Kaauwai.

Ex Officio: Chris Lu, Steve Hora


1.                  Minutes of the meeting of September 19, 2003 were reviewed and approved.


2.                  Minutes of the special meeting of October 14, 2003 were reviewed and approved.


3.                  Robert Fox made a motion to change the order of the agenda to move committee reports to follow action memos.  The motion was approved.


4.                  Nominations of UHH members of the UH System Interim Articulation Committee.

Nominees who among those who responded affirmatively to UHH Congress’s inquiry of their interest in serving are:

            Sandra Wagner-Wright –foundations

            Sonia Juvik- diversification

            Ron Gordon-oral communication

            Larry Heintz-contemporary ethical issues

            Keonia Kelekolio- Hawaii, Asian, and Pacific issues


Chris Keller, who has been nominated to represent Writing Intensive has requested more information on the position.

In a series of motions and amendments to motion, there was unanimous approval of the affirmatively responding nominees.  Nomination approval of Chris Keller was postponed pending his responding favorably to his proposed nomination.


5.                  Nominations of members of ad hoc Congress Committees.

A.     Affirmative Action Policy Advisory Committee.

Chris Reichl - Anthropology

Raina Ivanova - Mathematics

Todd Belt – Political Science

Robert Fox noted that there were 6 people who expressed interest in serving of this committee.  The Congress Executive Committee selected the above for the 3 positions.

There was a motion and it was seconded to approve the 3 nominees.

Vote: unanimous approval


B.     Student Success and Retention Committee.

Tom Pinhey has agreed to serve.

There was a motion and it was seconded to approve Tom Pinhey as convener of the committee.

Vote: unanimous approval.

6.                  Review of new draft statement for the Academic Technology Committee.

Changes were suggested to clarify that “technology” includes scientific, multimedia, and distance learning equipment for the committee’s permanent charge.

A motion was made and seconded to approve the interim draft statement pending revision of the committee’s permanent charge.

Vote: unanimous approval.


Liko Puha made a motion to change the agenda to address next the action memo on the Student Teaching Assistant Pilot Program.

Vote: unanimous approval


7. Student Teaching Assistant Pilot Program.

A motion was made and seconded to approve the Student Teaching Assistant Pilot Program.

Discussion centered around 2 issues: 1) the nature of what “selected courses” means in defining what courses will be eligible for participation in the pilot program. 2) concern that responsibilities of the instructors and student participants be clear so as to avoid a situation in which students could be recruited for work that was menial or did not adequately benefit their education.  It was proposed to strike the qualification that courses must be lecture courses with enrollment greater than 45, and simply leave eligibility as “selected courses” to the discretion of the Dean of CAS.   Regarding the second issue, the statement of supervision and instruction (item 2 in the draft statement) was deemed satisfactory in defining accountability.

A motion was made to amend the motion to approve to the effect of deleting “each program will select one section to receive this funding.”  This was accepted as a friendly amendment.

The question was called.

Vote: unanimous approval of the draft Student Teaching Assistant Pilot Program document as amended.


8. Motion to form an ad hoc Committee on Governance.

A motion was made and seconded to approve formation of the ad hoc Committee on Governance. 

Discussion: Steve Hora stated that the committee was a good idea, and that it is important that the committee review BOR executive procedures and administrative procedures and catalog governance relationships between administration and faculty that are already established for the UH system.

Vote: unanimous approval to form the Ad Hoc Committee on Goveranance.


A motion was made and seconded to nominate Robert Fox as convenor of this committee.

Robert Fox stated that he will accept the nomination with the understanding that no one (including the convener) would seek to speak for the committee without prior approval of the committee membership.

Vote: unanimous approval to appoint Robert Fox as convenor.


Steve Hora stated that this should be a large and important committee.

William Mautz and Barbara Leonard volunteered to serve on the committee.

Robert Fox moved that Barbara Leonard and William Mautz be appointed members of the committee and that additional members be sought from the UHH faculty.

Vote: unanimous approval.


9. Memorandum to approve establishment of midterm grades and to approve revision of requirements of the Dean’s List.

A motion was made and seconded to separate approval of the two issues.

Vote: unanimous approval.


A motion was made and seconded to accept revision of requirements of the Dean’s List.

Helen Rogers stated that there should be a statement that the GPA is computed from all courses.

Vote including Helen Rogers’ amendment: unanimous approval.


A motion was made and seconded to establish midterm grades at UHH.

Discussion: Chris Lu stated that this proposal is driven by student retention issues.  Students are not getting adequate feedback on their progress during the semester.  William Mautz stated that this policy will create an additional bureaucratic load that is unnecessary.  Department and division chairs should be responsible for ensuring faculty gives proper feedback to students, and if not, it should be a factor in tenure and promotions.  Pila Wilson stated that students should have enough measure of responsibility to inquire of faculty and know their status in their courses.  Steve Hora stated that the Banner system will allow faculty to enter midterm grades easily.  Students can then access their midterm grades by the web.  Deans and department and division chairs can easily monitor whether the faculty in their units are providing this midterm grade feedback.

As the time was late, it was noted that only 8 faculty remained at the meeting.

A motion was made and seconded to defer voting on approving midterm grades to the next meeting of Congress.  Meanwhile congress members will ask faculty in their representative units for their opinions on this issue.

Vote: unanimous approval to defer a vote for approval of midterm grades to the next meeting of the UHH Congress.

(Note: The November 7, 2003 Faculty Congress meeting approved the following resolution:

Students at the University of Hawaii at Hilo have a right to expect information about their progress and performance in undergraduate courses prior to the deadline for withdrawal. This information may take the form of quantitative assessment such as test grades or qualitative
assessment such as graded papers, interviews with professors, etc. and will vary from professor to professor.)


Meeting adjourned at 5:00 p.m.



Respectfully submitted,

Bill Mautz,

Vice Chair, UHH Congress