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College of Arts and Sciences Budget Preparation Process

  1. CAS Division chairs are charged with developing a budget request for their division.
    1. It is assumed that division chairs discuss the needs and expectations of the department with their department chairs.
    2. It is assumed that the budget request is developed based on the stated needs of the department and historical data on the departments. These historical data include past budgets and performance of departments (student credit hours, majors, graduation rates, management of budget, efficiency of course scheduling, research/scholarship output).
      1. The Dean collects further data on departments in the form of questions regarding aspirations, needs, and performance of the department.
      2. The Dean’s Council members (division chairs, assistants to the dean, and the dean) discuss requests and data on departments/divisions.
      3. The Dean reviews recommendations and prepares budget request for the VCAA.
      4. When the VCAA allocates a budget to the College, the allocation is examined by the Dean’s Council and College and allocation priorities are discussed.
      5. Based on these discussions, the Dean allocates budgets to the divisions.
      6. The impact of these allocations is discussed with the Dean’s Council and a final allocation is made to divisions.
      7. Division chairs make allocations to Departments.
      8. Adjustments to the budgets are considered by the Dean’s Council as the need arises.
      9. The CAS budgets are open for anyone to review.

The process for filling or allocating positions or lecturers follows a pattern similar to that involved with operating funds. The Dean’s Council discusses division and department needs and data. When funds are insufficient to meet all needs, Division Chairs prioritize Division requests and discussions in the Dean’s Council are held to prioritize College needs. Recommendations are made to the Dean who allocates positions. At the level of the Dean’s Council, the process seems to be transparent. All data are made available to every member, open discussions are held, and decisions are aired. Division chairs have the responsibility for ensuring that the voice of their faculty is heard and that information is imparted to their faculty.

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