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NSE Admissions and Registration Information

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Admission Process

You are guaranteed admission by virtue of your NSE acceptance. However, you must still go through the admissions process detailed below. You must already be admitted to UH Hilo before you can get on-campus housing, setup MyUH Services, or register for classes.

  • Submit your online admissions application (select the "transfer/returning" option). Enter "NSE" in the section that asks if you "have applied to this campus before."
  • Send your transcript (official preferred, unofficial accepted) and $50 non-refundable application fee to the UH Hilo Admissions Office. Fee can be paid by online via credit card or fax downloaded credit card form to (808) 932-7459. If you choose the paper application process, you can mail your check to UH Hilo, Admissions Office, 200 W. K─üwili St., Hilo, HI 96720.
  • You will receive an acceptance letter from the Admissions Office with a request for a $60 tuition deposit. NSE'ers do "not" need to pay the $60 admissions deposit nor do they need to return the Intent to Enroll form. High school transcripts are also not needed!

    The Fall 2019 priority deadline for NSE students is TBA. The application will open in November 2018.

    • Final Deadline for general students: February 14th.
    • Final Deadline for international students: February 14th.

Students wishing to apply for on-campus housing should apply for admission ASAP. On-campus housing is not guaranteed and is offered on a space-available basis.


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Registration Process (Also read Pre-Registration process below)

  • The Fall 2018 registration date for new, incoming NSE'ers is April 14.
  • The Spring 2019 registration date for new, incoming NSE'ers is TBA.
  • Please read the "pre-registration, pre-requisite approval" process info below. **The list of available classes will be available via the "Registrar" link on the UH Hilo homepage or via MyUH Services.

Registering for classes is done through MyUH Services -- with the exception of "directed/independent study" classes (199-, 299-, 399-, and 499-series) which you must enroll in "after" your arrival on campus. A form must be obtained from the Office of the Registrar and completed by the student and faculty member overseeing the directed study.

It is an NSE program requirement that you be a full-time student registered for 12 or more credits. You may register for up to 18 credits online. Written permission must be obtained from the Dean's Office ("Overload" Form) and approved by the UH Hilo NSE Coordinator after you arrive on campus in order to register for additional credits, up to a maximum of 21.


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Setting up a "MyUH Services" Account

  1. Visit MyUH Services and choose the "* Get a UH username" link under the login button. Enter the requested information exactly as it appeared on the admissions application. You must be admitted by UH Hilo before you can complete this step. By the way, setting up your MyUH account automatically sets up your UH Hilo email account as well.
  2. Select a password and record it in a safe place. Keep your password private to ensure confidentiality.
  3. If you experience any problems with setting up your account, you may contact the UH Hilo Computing Center at (808) 932-7561. When you're attempting to set up your MyUH Account and you receive an error message stating that you are "not in the database"--it may be because your name, birthdate, or SSN was entered incorrectly when you were admitted.

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The schedule of classes is available online. You may view it via the MyUH Portal or via theUH Hilo Homepage under the "Academics" tab.

You may also visit the online UH Hilo catalog via the "Catalog" link in the "Academics" tab on the UH Hilo Homepage. It provides course descriptions, prerequisites and course offering frequency. [S = every semester; Y = yearly; AY = alternating years; IO = infrequently offered.]

Classes recommended by former NSE'ers

  • HAW┬á100A Hawaiian Language in Action
  • MARE┬á140 Intro to Hawaiian Coral Reefs
  • GEOG┬á107 Hawai╩╗i in the Pacific
  • HWST┬á111 Hawaiian Ohana
  • HWST┬á211 Hawaiian Ethnobotany
  • HWST┬á213 Hawaiian Ethnozoology

Note: Most other Hawaiian language courses are taught in Hawaiian!

Art classes and Administration of Justice classes are usually taught at the Manono Campus of the Hawai╩╗i Community College , a few blocks from the UH Hilo Main Campus. This is about a 10-15 minute walk.


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Pre-Registration, Prerequisite Approval Process

You will receive a series of emails from our office walking you through this process and the most updated deadlines.

Download the UH Hilo NSE Pre-Requisite Block Release Form. Complete and attach the form to an email and return it to uhhnse@hawaii.edu.

If you wish to register for any UH Hilo classes that have prerequisites, you must complete the following steps. Failure to do so could greatly limit your ability to obtain classes. You must meet UH Hilo's prerequisites, which may be different from your home school. Be sure to discuss course selection with your home campus academic advisor.

For some disciplines, such as psychology and business administration, as well as most upper division classes, you will be blocked from registering if there are prerequisite course(s) needed because the courses you've previously taken are not recorded in our school's information system database.

In order to confirm they are equivalent to UH Hilo's courses, the UH Hilo NSE Coordinator must evaluate the classes you've taken at your home school which you want to use as prerequisites in order to make sure they are equivalent to UH Hilo courses, then manually release the blocks for each UH Hilo class that has a prerequisite(s).

This can be a time-consuming process. Therefore, as much lead-time as possible is needed. Please do not wait until the last minute to provide the requested information. Please complete the prerequisite steps by March 26 for the Fall semester.

If you are exchanging for a second term, you must also complete the "Pre-Registration, Prerequisite Process" again for the second term.

  1. Determine if prerequisites are required for the UH Hilo class(es) you want by checking in the UH Hilo General Catalog. Prerequisite info in the catalog is listed after the course description.
  2. Complete and Submit the Prerequisite Block Form, which will ask for with the following information:
    • The course name and number of the class you have already taken that you want to use as the prerequisite for the UH Hilo class you wish to register for. If the name of the course you have already taken does not closely match the UH Hilo prerequisite course, also include the course description from your home campus's catalog.
    • The course name and number of the UH Hilo class(es) listed as prerequisite(s) for the class you wish to take.
    • The course name, number, title, and 5-digit CRN of the UH Hilo course you want to register for, exactly as it appears in the Class Schedules (not the general catalog).
  3. If you are currently enrolled in a pre-requisite course and will not have a grade by UH Hilo's registration date, have your professor email uhhnse@hawaii.edu stating that you are expected to receive a passing grade.

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Registering for Classes

  1. Login to MyUH Services.
  2. Click on the "STAR GPS Registration" tab.

For detailed instructions on how to register using STAR GPS, please visit the STAR Help website.


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Class Enrollment Limitations

Enrollment in certain business courses requires permission from business faculty. Competition for spaces in kinesiology and exercise science, communication, and psychology courses is keen. Closed classes: Education and Nursing. You can find this information on our NSE page .


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Math and Science Placement Testing

You may be required to take placement testing for science and math classes. Discuss with your instructors upon arrival on campus.


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How Closed Classes are Handled

Work closely with your home school academic advisor to develop alternative class choices in case your preferred selections are not available. After "early registration" begins for current UH Hilo students, you should frequently monitor class seat availability--particularly, since students are continually adding/dropping classes until their schedules are finalized.

If a class you want is closed when you go to register and you have no alternative choice, most classes enable you to put yourself on a wait list. In the STAR GPS Registration website, you should see an option to "Wait List" a class if it is closed. If a space becomes available in the class, you will receive an email at your UH email account. You will only have 24 hours from the time the email is sent to register for the class (if you don't do it within that timeframe, you will lose your opportunity to register for the class and will have to put yourself on the wait list again).

The wait list function in the STAR GPS Registration system ends on the first day of class. So if you are still trying to get into a class by the time classes begin, you can contact the instructor and ask for an "override" to be able to get into the class. Bring a Registration Override form to the instructor. If the instructor allows you to add the class, follow the instructions on the form and then log in to the STAR GPS Registration system to add the class. The names of instructors are listed in the "Currently Available Classes list." (If "staff" is indicated, an instructor has not yet been assigned by the department.) You can obtain instructor contact info via the online UH Hilo Directory link on the top of the UH Hilo home page.

Keep in mind that some classes have necessary physical limitations (for example, labs and dance classes) that may make them harder to get into. If you have extenuating circumstances regarding your need for getting into a closed class (such as being a graduating senior, for example) please notify the NSE Coordinator right away.


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Tuition/Fees Payment Info

UH Hilo Resident Tuition for Fall 2018 - Spring 2019: $3,636 tuition + $224 fees per semester.


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Installment Payment Plan

Students with a minimum unpaid balance of $300.00 can enroll in the payment plan for a $30 non-refundable fee per semester. For details visit myuhinfo.hawaii.edu/object/paymentfaq.html. Contact the UH Hilo Cashier's Office for further info at (808) 932-7025.

Plan B students pay tuition to their home institution! Please read the UH Hilo Campus Detail information available on the National Student Exchange web site for details on any additional UH Hilo fees that must be paid. Also please refer to the UH Hilo Online Budget available on the Financial Aid website.

Plan A students pay resident tuition and fees to UH Hilo totaling $3,860 per semester (2018-19 information).

Payments may be made online via [ MyUH Services] by credit card or by mailing a check/money order made out to "University of Hawai╩╗i at Hilo" directly to

UH Hilo Cashier's Office
200 W. K─üwili St.
Hilo, HI 96720

Please Note: No bill will be sent! Payment can be made via the " MyUH Services" (or by mailing a check or money order to the UH Hilo Cashier's Office)—after registering for at least 12 credits.

Important Note: There is no additional tuition or fees cost if you register for more than 12 credits.

NSE Program Fee (mandatory): $65

A mandatory UH Hilo $65 NSE program fee will be listed in your MyUH Services account. Both Plan B AND Plan A students must pay this fee. This fee is separate and not to be confused with the UH Hilo admissions application fee or any fees you pay to your "home" campus.

The $65 NSE fee cannot be deducted from financial aid. It must be paid separately via MyUH Services (credit card) or by check to the UH Hilo Cashier's Office.

The NSE activity fee is a "one-time" charge collected to help cover the costs of the yearly activities and events sponsored by the UH Hilo NSE office, which include orientation sessions and social/recreational and educational activities.


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Financial Aid

Award Letter: You must be admitted to receive your financial aid award from UH Hilo. If you are not admitted when the Financial Aid Office receives your FAFSA information, you will automatically receive a generic letter saying you are not "Admitted to a Degree Program" at UH Hilo. This just means you need to complete your application for admission then follow up with the UH Hilo Financial Aid Office to ensure that your request for aid is processed.

Class Standing: Check your " MyUH Services" account to confirm that the correct "class standing level" (i.e. Sophomore, Junior, Senior) has been entered. Some types of financial aid are tied to your class standing, as well as "early registration", if your exchange is for two terms. If you find a discrepancy, contact both the UH Hilo Admissions and Financial Aid Offices.

UH Hilo tuition, housing, and meal plan charges will be automatically deducted from your UH Hilo financial aid award and the balance will be disbursed by check and mailed to the "mailing address" you enter in your MyUH Services internet account.

Plan A "Outgoing Student" Financial Aid Exceptions: Some campuses fund their own outgoing Plan A students. If you are coming from one of the campuses listed below, contact your home coordinator for more information.

  • Colorado State University - Pueblo
  • Central Washington University
  • Eastern Oregon University
  • Iowa State University
  • North Carolina A&T University
  • North Carolina Central Univ.
  • Stony Brook University
  • SUNY College at Buffalo
  • The College of New Jersey
  • University of Alabama at Birmingham
  • University of Idaho
  • University of Memphis
  • University of North Texas
  • University of Maine, Presque Isle
  • University of Tennessee Chattanooga
  • University of Wyoming
  • West Chester University of Pennsylvania

Deferments (Payment Delays):

Plan A:

If you are on Plan A and receiving financial aid from your home campus for your exchange term, please email/mail the NSE office a copy of your financial award or scholarship letter by July 15 for Fall term exchange and November 15 for Spring term exchange.

If you have been notified by the UH Hilo Financial Aid Office that you are receiving financial aid, your tuition payment can be deferred. You should receive an award letter from them which lists the award categories that you must accept and return. If you applied for financial aid but haven't received your award letter, please contact the UH Hilo Financial Aid Office to find out your status.

(Note: If you received a letter from the UH Hilo Financial Aid Office stating that you "were not admitted to a degree program," that means you have NOT been admitted to UH Hilo yet! Contact the Admissions Office; then follow up with Financial Aid.)

Plan B:

If your financial aid is coming from your home campus, we can still defer your on-campus housing and Sodexo meal plan payments. Contact those offices directly to make arrangements. Sodexo (meal plan office): (808) 932-7352. Housing: (808) 932-7403.


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Orientation

NSE Welcome Reception

NSE will host a mandatory orientation welcome reception. Additional information about this event will be posted under Important Dates. Be sure to check back periodically for updates.

Campus-wide Orientation

Visit the UH Hilo Orientation website for a list of "campus-wide" orientation activities such as welcome events and excursions. We strongly encourage you to sign up for the campus orientation (registration fee required). Important information will be covered, which will not be discussed during the NSE orientation welcome reception.

You are not required to participate in non-NSE, general advising or registration referred to in any "UH Hilo orientation materials." Some math and/or science classes may require testing to enroll.

For the purposes of UH Hilo advising matters, the UH Hilo NSE Coordinator is your UH Hilo Advisor -- not the UH Hilo General Advising Center.

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