COVID 19 Student Conduct Policies
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Student Conduct Code Protocol for Noncompliance of Covid-19 Guidelines
The UH System, and UH Hilo specifically, has adopted policies and protocols around the novel coronavirus, known as COVID-19, and all policies and protocols related to ensuring the health and safety of the university community are taken seriously. The UH Hilo COVID website is the most up-to-date information related to COVID measures, policies, guidelines, etc. It is important that every member of the UH Hilo community keep the latest compliance measures in mind when visiting campus. Violations of these policies/protocols may be heard as violations of the Student Conduct Code and more information can be found below. Additionally resources to help faculty in classroom situations can be found on the Information for Faculty resource site.
Covid Protocol Compliance
Students are required to comply with any and all protocols regulated by the University as outlined in COVID-19 guidelines. This includes, but is not limited to, following vaccination/testing protocols; complying with any safeguard measures (face coverings worn properly, temperature checks, adhering to physical distancing measures, etc.); and/or reporting personal information as outlined through LumiSight check-ins to be on campus. Failure to comply with these protocols will be treated as violations of the Student Conduct Code as related to:
- Violation of health and/or safety hazards
- Failure to comply with any directions of UH officials or law enforcement officers acting in performance of their duties and/or failure to provide identification to these persons when requested to do so.
- Violation of any UH policy, rule, regulation, contract, or agreement published in hard copy or available electronically on any UH website.
Additionally, in addition to those charges above, attendance in a course, or in utilizing a resource/service on campus, while in noncompliance, may be charged as:
- Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other UH activities, including its public service functions on or off campus, or of other authorized non-UH activities when the conduct occurs on UH premises. This includes creating noise or other disturbances on campus or in student life areas sufficient to disrupt the normal functioning of campus activities including classroom instruction.
As all would be adjudicated or noticed quickly, a repeated noncompliance with this requirement may be charged as:
- Abuse of Student Conduct Code or other related UH processes, including but not limited to: failure to comply with imposed sanction(s).
There may be mitigating components that either increase or decrease the risk of harm to others. For example, a student may reside in on-campus housing and thus their failure to test may result in larger impact to the other residents due to the nature of closer consistent contact with a larger number of students in a residential setting. Another example may be of a student attending on-campus classes, refusing to use face coverings, and who has exhibited behaviors that have increased their close contact with individuals (i.e. indoor gatherings, large group gatherings, refusal to wear face covering, etc). Aligned with our student conduct philosophies, the response to noncompliance to the COVID-19 guidelines would be evaluated based on mitigating factors and consequences issued in a progressive manner. Our hope is that students will be aware of the need to comply and our goal is to educate and better prepare students to be able to live and learn successfully on campus. Please note that the procedures below are general considerations for students with no additional violations of the Student Conduct Code. As in any case, UH Hilo reserves the right to enhance these procedures based on mitigating circumstances that may be involved.
- First Incident: email communication reminding of the importance to comply with COVID protocols
- Second Incident: phone communication to discuss the situation and see if there are any issues to address
- Third Incident: formal communication (with an RA in Housing or with the AVCSA/DOS for non-residents) to address the matter
- Fourth Incident: formal documentation ("Disciplinary Warning") to go into student conduct file
- Fifth Incident: meeting with student hearing officer and sanctions assigned (as appropriate)
- Sixth Incident: considered "non-compliance" with regards to student conduct process meeting with student hearing officer (this will most likely lead to sanctions including, but not limited to, residential probation, student disciplinary probation, eviction and/or suspension).
- Seventh Incident: this would be considered a violation of probation or of the non-compliance order with outcome most likely leading to eviction from residential facilities (if student lives on campus) and/or student suspension for a semester.
If a student is already on "Disciplinary Probation" and is in violation of the non-compliance around COVID guidelines, it would be deemed a violation of their original probationary status in their adjudication process.