Research Relations Fund Further Instructions
Proposals (electronic copies only) should be submitted to the UH Hilo Office of Research to the attention of Yolanda Andres at email@example.com. The subject line of your email should be Seed Grant Proposal. All applications should be submitted on Monday, April 17, 2017, by 4:00 p.m. Please do not submit your application early as it may get lost. All applications will be reviewed equally as long as they are submitted by 4 p.m. on Monday April 17th. Please be sure that the filename for the file that you submit begins with your last name.
The UH Hilo Research Relations Fund supports selected scholarly and creative activities of faculty whose disciplines do not normally enjoy significant external funding. Such support is limited to small, relatively self-contained projects. Please note that the UH Hilo Research Council will not consider funding requests for the following purposes:
- released time for more than one course
- overload or summer salary payments for principal investigators
- salaries for graduate assistants
- purchase of personal computers
Funds will be available to all tenure-track faculty, with some priority given to new untenured faculty and to those faculty who have not previously received funding from this source. Applicants may submit only one proposal at a time. Applicants may only have one funded proposal every three years. Proposals for released time must be justified and accompanied by the chair's written assurance that no other alternatives exist. Funds may be sought to augment sabbatical research but should not be seen as the primary source of sabbatical leave support. Faculty members on leave without pay are considered to be separated from the financial responsibility of the university and are ineligible.
The maximum amount available will be $5,000, but the average award is usually considerably less. Although requests for support of research-related travel (unrelated to conferences) will be considered, the committee may offer only air fare and a modest lump sum toward per diem expenses rather than the usual per diem rate. Applicants are encouraged to seek supplemental funding from other sources and will be asked in their application forms to specify such sources and the amounts requested from them, by line item. The committee may offer less than the amount requested either in toto or by item, and/or may ask the applicant to identify a source of matching funds (although not necessarily in the ratio of 1:1) as a condition for receiving partial support. This practice, commonly used elsewhere, enables the committee to make available its limited funds to support the largest number of meritorious applicants.
The committee will not consider proposals that do not meet the above requirements, or appeals for the reconsideration of non-funded proposals. However, previously unsuccessful applicants are encouraged to resubmit their proposals in the next round of competition if they have strengthened their proposals. Proposals must include the following items:
- Completed Application Form (Word) signed by the applicant, the department chair, and the dean/director
- Completed Budget Spreadsheet (Excel) along with detail travel itinerary if travel is requested.
- Narrative statement (no more than three double-spaced pages).
- Chair or dean's letter of support for released time (if applicable)
Applicants should keep in mind that it is unlikely that members of the council will be familiar with the proposal's subject. The abstract and the description of the proposed research should be written in such a manner that the purpose, methods and significance of the work will be easily understood by someone outside the discipline. Nevertheless, applicants should keep their narrative statements within three double-spaced pages.
The narrative statement should begin with a brief abstract and address the following in the order indicated:
- Objectives and significance of the proposed work
- Procedures to be employed reflecting detailed budget requests.
- Any travel must include a detailed itinerary that shows exactly where travel will take place, what will be done at each location, the duration and dates of stay at each location, and the resources/institutions/points of contact at each location.
- A structured time line for both study and results
- Projected results or output; these should include a well-defined product.
- Other existing or potential sources of support
- The applicant's curriculum vita edited for the purpose to no more than 2 pages, including relevant recent publications, presentations, awards, and pending applications (to the University of Hawaiʻi or external sources)
Applications that do not follow the guidelines will not be considered.
The applicant's record, depending on rank, will be among the committee's considerations in reaching a decision. Please keep the edited curriculum vitae within one or two pages.
Please combine all materials--cover page, proposal, and vitae into a single PDF file for submission.
Once awarded, funds should be encumbered within one year, a grant's normal time period. Recipients of awards are to submit one-page reports on the grant's use and results at the end of the grant's period.