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All public facing web-content must be accessible to all, including those with disabilities and those using assistive technology.
UH Hilo's Meeting Accessibility Requirements for Web Pages describes in detail the requirements of the WCAG 2.0 standards. Under Section 508 of the Rehabilitation Act, the University must meet the Level A and Level AA Guidelines.
The easiest way to meet these guidelines is to create web pages for public facing content. When other document types are posted to the web, they must meet the same accessibility standards as web documents. These include:
- Proper document structure
- Use of document title, headings
- Alternative text for graphic elements
- Appropriate contrast
- Consistent navigation
- Accessible using only keyboard
- No images of text
We highly discourage the posting of documents in proprietary formats such as Microsoft Word. However, if the files comply with the WCAG 2.0 A and AA standards, they may be posted to university websites. Find resources for evaluating common file types below.
The University of Hawaiʻi System has guides available for Creating Accessible Documents.
Kapiolani CC has a free online course aviailable to UH employees: The Fundamentals of Digital Accessibility
This free, fully online professional development program focused on digital accessibility is a great way to upskill. Learn about important fundamental concepts of accessibility and how to apply your new knowledge to your digital content!
The anytime/anywhere format makes this a flexible way to learn (and re-visit) key concepts.
Adobe PDF documents
Portable Document Format (PDF) is one of the most used document file formats on the web, and is used for documents and fillable forms. Although can be created in a variety of programs, Adobe Acrobat DC software is needed to remediate inaccessible PDF files. The most recent versions of Acrobat Pro include tools to create and verify accessibility features.
LinkedIn Learning is a knowledge repository with some excellent tutorial videos available.
View Slides from 3PlayMedia's Creating Accessible PDFs with Acrobat: Requirements, Implementation, and Evaluation webinar for an overview of common PDF accessibility issues.
PDF Accessibility Resources
- PDF Accessibility Checklist (PDF) - from the Department of Health and Human Services
Microsoft Office Files
Microsoft has introduced an Accessibility Checker in their Office 365 suite. You can also reference the Microsoft Accessibility site to learn more about their software.
Files in office formats can be accessible, but not always. You will have to make sure that they are styled properly before posting to the web.
The UDL / Accessibility video series from Grand Rapids Community College describes many of the issues and remediation steps for Microsoft Word documents. The video series was created using Word 2013 for PC.
Using the Microsoft Word Accessibility Checker
Word Accessibility Resources
- Word Accessibility Checklist (PDF) - from the Department of Health and Human Services
Excel Accessibility Resources
- Excel Accessibility Checklist (PDF) - from the Department of Health and Human Services
PowerPoint Accessibility Resources
- PowerPoint Accessibility Checklist (PDF) - from the Department of Health and Human Services