Administrative & Fiscal Support Specialist

Full time Regular Employment at University of Hawaiʻi Institute for Astronomy

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Summary

The Institute for Astronomy (IfA), University of Hawai'i at Mānoa is seeking an Administrative & Fiscal Support Specialist for our IfA Hilo office performing a wide variety of administrative, fiscal, and personnel duties to support the faculty and staff in the daily operation of the IfA Hilo facility, and in coordination with IfA Manoa and Maui facilities.

Requirements

Minimum Qualifications

1. Possession of a baccalaureate degree in Accounting or Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of fiscal, administrative, and technical support demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting or business administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. Knowledge of issues relating to research and grants, academic curriculum, and/or student services.

9. Working knowledge and experience using software such as MS Office Suite (Word, Excel, etc.), Adobe Acrobat, and other commonly used business application software.

10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11. Demonstrated ability to produce work that is detail oriented and accurate.

12. Ability to work at 14,000 foot elevation.

Desirable Qualifications

1. Knowledge of UH and RCUH policies and procedures.

2. Experience in an educational institution, non-profit organization and/or government entity.

3. Knowledge and experience using a variety of web-based systems such as Kuali Financial System, PeopleSoft, TIBCO Jaspersoft, SAP Concur, CommercePoint, Inc., Clover Security, Adobe eSign, DocuSign, and DocuShare.

4. Demonstrated skill in time management & multi-tasking.

5. Experience working in a team environment.

Additional Information

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Sandra Miyata, 808-932-2312; miyatas@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offfices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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