Fiscal Specialist

Full time Regular Employment at University of Hawaiʻi Institute for Astronomy

Category: Administration

Location: Mānoa

Open date: Monday, November 13, 2023

Closing date: Tuesday, November 28, 2023



The Institute for Astronomy (IfA), University of Hawai'i at Mānoa is seeking a Fiscal Specialist for our Mānoa office to be responsible for overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.


Minimum Qualifications

Education and Professional Work Experience

1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

2. Considerable working knowledge of principles, practices and techniques in the general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.

10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11. Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

1. Experience working in a research environment.

2. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.

Additional Information

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered

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Inquiries: Cori Wakamura; 808-956-7635;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

About University of Hawaiʻi Institute for Astronomy

The Institute for Astronomy is one of the world's leading astronomical research centers. Its broad-based program includes studies of the Sun, planets, and stars, as well as interstellar matter, galaxies, and cosmology. IFA operates the University of Hawaiʻi 2.2-meter telescope atop Maunakea.

See all available opportunities with University of Hawaiʻi Institute for Astronomy.

The Institute for Astronomy is one of the world's leading astronomical research centers. Its broad-based program includes studies of the Sun, planets, and stars, as well as interstellar matter, galaxies, and cosmology. IFA operates the University of Hawaiʻi 2.2-meter telescope atop Maunakea.