Contracts - Sponsored Programs Officer

Full time Regular Employment at W. M. Keck Observatory

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Summary

W. M. Keck Observatory in Waimea, HI is looking to hire a full-time Contracts - Sponsored Programs Officer. Are you well-versed in all aspects of contract administration? Do you want to work with a mission-based organization that treats you well? Would you like to be part of a great team that values your talents and abilities? If so, please read on!

The starting salary range for this full-time contract and compliance position is $98,924 to $120,250 + 4 weeks annual paid vacation + 8% 403(b) employer contribution (4% employee contribution) + 100%-paid employee health insurance + additional benefits. If this sounds like the right procurement opportunity for you, apply today!

ABOUT W.M. KECK OBSERVATORY

From Hawaii's Maunakea, astronomers from around the world have the privilege of observing the universe from a place that holds extreme importance to the indigenous Native Hawaiian people. Our twin telescopes are among the world's most powerful tools for unraveling the mysteries of the universe. We focus on service and stewardship to carry out our mission and do good for our community.

Each employee is a part of our mission. We provide meaningful jobs to pursue careers in a special place with a tight-knit community held together by a beautiful host culture. We are passionate about what we do. We're looking for more individuals to join us!

A DAY IN THE LIFE OF A CONTRACTS - SPONSORED PROGRAMS OFFICER

As a Contracts - Sponsored Programs Officer, you are a vital asset to our organization. Working under the direction of the chief financial officer, you meet with our internal customers, such as department heads and project managers, and guide them through the contract and procurement process. Proactive to the core, you help our internal customers achieve their procurement departmental and project goals.

To do so, you perform market research and assist the staff in selecting the vendor who offers the best quality and value for our observatory's needs. You negotiate terms, draft documents and memoranda of understanding, resolve any disputes, manage the risks and obligations, and ensure appropriate record keeping. These duties, along with a variety of other federal pre- and post-award responsibilities keep you in the thick of our contract and procurement process.

Using your strong management skills, you lead and support the agreements and purchasing team ensuring they meet their goals and objective.

With compliance as another of your top priorities, you do your utmost to protect our eligibility for external funding and navigate contractual and insurance risks. With integrity, you ensure that all our agreements and procurement obligations comply with relevant laws and regulations. You also manage our internal compliance logistics and inventory systems. You enjoy that your job requires you to pay close attention to details while keeping the big picture in mind. You are stretched in interesting and challenging ways, which makes you glad to come to work every day!

Do you thrive in a fast-paced, entrepreneurial environment? Are you able to meet deadlines without a hitch? Do you have great communication and negotiations skills? Are you a team player? If yes, you might just be perfect for this contract and compliance position!

Requirements

Bachelor's degree from an accredited college or university in a related field 3-5 years of recent, directly related experience in contract administration Working knowledge of all aspects of contract negotiation, formation, administration, closeout, and, if necessary, termination in a regulatory environment, with the ability to interpret laws and regulations, and apply them to sound business practices.

PREFERRED QUALIFICATIONS

JD degree from an American Bar Association accredited institution 2 years of supervisory experience, including management oversight of procurement or purchasing staff Federal grant administration: pre- and post-award financial assistance grants Certification as a certified purchasing manager (CPM), certified professional contracts manager (CPCM), or membership in the National Contract Management Association (NCMA) would also be a plus.

Additional Information

WORK SCHEDULE FOR A CONTRACTS - SPONSORED PROGRAMS OFFICER

This procurement position works a full-time, Monday - Friday schedule, with occasional work on weeknights and weekends.

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this contract and compliance job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Our salary ranges are determined by the role and level of the position. The range displayed on each job posting reflects the minimum and maximum starting base pay for new hire salaries for the position. Within the range, individual pay is determined by experience, skillset, and qualifications of the new hire. Should you be selected for an interview, the HR team will be happy to further discuss the compensation details of this position with you.

About W. M. Keck Observatory

The W. M. Keck Observatory operates two 10-meter optical/infrared telescopes on the summit of Maunakea on the Big Island of Hawaiʻi. The twin telescopes feature a suite of advanced instruments including imagers, multi-object spectrographs, high-resolution spectrographs, integral-field spectroscopy and a world-leading laser guide star adaptive optics system which cancels out much of the interference caused by Earth’s turbulent atmosphere. The Observatory is a private 501(c)(3) non-profit organization and a scientific partnership of the California Institute of Technology, the University of California and NASA.