Administrative & Fiscal Support Specialist

Full time Regular Employment at University of Hawaiʻi Institute for Astronomy

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Summary

The University of Hawaii at Manoa, Institute for Astronomy (IfA) is seeking motivated individuals to join its Administration team in Manoa with responsibilities for performing a wide variety of administrative, fiscal, and personnel duties to support the faculty and staff in the daily operations of the IfA Manoa facility, and in coordination with IfA Maui and IfA Hilo facilities.

Requirements

Minimum Qualifications

1. Possession of a baccalaureate degree in Accounting or Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of fiscal, administrative, and technical support demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting or business administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software. 8. Knowledge of issues relating to research and grants, academic curriculum, and/or student services.

9. Working knowledge and experience using software such as MS Office Suite (Word, Excel, etc.), Adobe Acrobat, and other commonly used business application software.

10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11. Demonstrated ability to produce work that is detail oriented and accurate.

12. Ability to work at 14,000 foot elevation.

Desirable Qualifications

1. Knowledge of UH and RCUH policies and procedures.

2. Experience in an educational institution, non-profit organization and/or government entity.

3. Knowledge and experience using a variety of web-based systems such as Kuali Financial System, PeopleSoft, TIBCO Jaspersoft, SAP Concur, CommercePoint, Inc., Clover Security, Adobe eSign, DocuSign, and DocuShare.

4. Demonstrated skill in time management & multi-tasking.

5. Experience working in a team environment.

Additional Information

Inquiries: Sandra Miyata, 808-932-2312, miyatas@hawaii.edu

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Closing Date: Continuous, first review on or about October 7, 2025.

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