Administrative & Fiscal Support Specialist

Full time Regular Employment at University of Hawaiʻi Institute for Astronomy

Category: Administration

Location: Mānoa

Open date: Wednesday, February 21, 2024

Closing date: Wednesday, March 6, 2024

Information/Apply

Summary

The Institute for Astronomy (IfA), University of Hawaii at Manoa is seeking an Administrative & Fiscal Support Specialist for our Manoa office performing a wide variety of administrative, fiscal, and personnel duties to support the faculty and staff in the daily operations of the IfA Manoa facility, and in coordination with IfA Maui and IfA Hilo facilities.

Requirements

Minimum Qualifications

Education and Professional Work Experience

1. Possession of a baccalaureate degree in accounting or business administration and 1 year(s) of progressively responsible professional experience with responsibilities for accounting or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

2. Functional knowledge of principles, practices and techniques in the area of accounting or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of a business office.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

1. Knowledge of the University's and RCUH administrative policies and procedures.

2. Experience in an educational institution, non-profit organization and/or government entity.

Additional Information

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Chris Kaukali, kaukali@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

About University of Hawaiʻi Institute for Astronomy

The Institute for Astronomy is one of the world's leading astronomical research centers. Its broad-based program includes studies of the Sun, planets, and stars, as well as interstellar matter, galaxies, and cosmology. IFA operates the University of Hawaiʻi 2.2-meter telescope atop Maunakea.

Website: www.ifa.hawaii.edu
See all available opportunities with University of Hawaiʻi Institute for Astronomy.

The Institute for Astronomy is one of the world's leading astronomical research centers. Its broad-based program includes studies of the Sun, planets, and stars, as well as interstellar matter, galaxies, and cosmology. IFA operates the University of Hawaiʻi 2.2-meter telescope atop Maunakea.