UH Hilo Facility Reservation and Use Policy

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The regulations listed below represent only a portion of the complete policy. View the complete UH Hilo Auxiliary Services Facility Use policy.

Reservations

To request a room, you must be an active UH Hilo Faculty or Staff member or have an active UH Hilo Faculty or Staff member willing to take responsibility for your reservation.

1. Requests must be submitted 1 business day prior to the event date in order to be considered.
2. Any changes in your reservation must be made during business hours, Monday through Friday, 7:45 am to 4:30 pm
   
3. This Facility Use Request form must be completed for all uses prior to the event. Your reservation is confirmed when the Facility Use Request form is returned to you with a confirmation number & approval by a staff member.

If you have any questions about this form please contact Auxiliary Services at uhhrooms@hawaii.edu. If you need a room for a regular academic course scheduled in the Fall, Spring, or Summer terms, please contact Shelby Iwamoto (shelbyw@hawaii.edu).

Computer Use Services

1. The user is responsible for reading the University System computer use policy and must agree to abide by the policy prior to use.
2. Wi-Fi access is available to participants via the UHHilo Wireless network.

Food Services

1. Plans to have food and/or drinks must be included in request.
2. No alcoholic beverages are allowed within UH Hilo facilities.

Service Charges (where applicable)

1. Service charges will be assessed for any setup and/or cleanup for after-hour events.

A/V and Media Equipment

1. Users are responsible for their own AV/Media equipment arrangements.
2. UH Hilo Auxiliary Services staff is not responsible for any equipment left in rooms.

Conduct and User Responsibilities

1. Groups are responsible for the behavior of their members and guests.
2. Service dogs are the only animals allowed in the facility.
3. The person in charge of the event must check in with UH Hilo Auxiliary Services Staff prior to use of the facility

Agreement

The user is responsible for addressing any questions regarding these regulations to the Auxiliary Services Office, prior to use. Checking the “I agree” box below indicates you will abide by all regulations of this facility. Mahalo for your cooperation!