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The Curriculum Review Process on Curriculum Central

Curriculum Central handles

  • proposals for new courses and modifications to existing courses
  • ATP proposals
  • proposals for new undergraduate and graduate programs and new courses associated with them
  • modifications to existing programs, both undergraduate and graduate.

The following proposals do not go through Curriculum Central:

  • Requests to archive/reactivate courses and proposals for -94, -97, -98, and -99 courses follow a different approval process than do other curricular proposals and will be submitted using a paper form (also posted at the Registrar’s webpage: scroll down to “Curriculum Forms and Instructions”). Deadlines for submitting proposals for Fall, Spring, and Summer offerings are included on the schedule on the UH Hilo Curriculum Central homepage.

The success of the curriculum review process depends upon full faculty involvement in departmental curriculum planning, so that by the time proposals are entered into Curriculum Central, issues of course content, quality, and program coherence have been resolved by agreement among all department faculty. Also required: that the department has discussed cross-listing and other matters with those other departments impacted by the proposed new or modified curricular changes.

CC maintains a running report of the progress of each proposal through the approval process and as well as a running report of all approved course and program proposals by academic year. All faculty and academic administrators have access to these reports. In addition, the list may be distributed/posted using the browser Print to PDF function.

A. Department Packets: A department will submit all course proposals and any program proposals within the same time frame, which will then pass through the CR process.

  1. Step 1: Department faculty will review, discuss, approvedraft proposals at a department meeting or meetings; program proposal, if appropriate, will also be reviewed and approved.
  2. Step 2: Each proposer will enter his or her course proposals using CC and submit each proposal to the Curriculum Officer via CC.
  3. Step 3: The Curriculum Officer will review the proposal, returning for revision as needed, and will send the proposal on to the department chair.
  4. Step 3: Department chair will review and approve all proposed new/modified courses and all required program proposal attachments. Program proposals should be submitted at the same time as course proposals affected by or included in the program proposals, so that approvers can review all related proposals at the same time.
  5. Steps 5 and following: Each subsequent approver will be able to review course (and program) proposals from the department within the same time frame. Department chair and proposer will make revisions as appropriate and return to the objecting approver for approver.
  6. Consistent with UH Hilo policy, approvers must pass each proposal forward with a recommendation for or against approval. The final decision-maker is the VCAA.

Note: Colleges must set internal deadlines to help ensure that proposals are properly reviewed and that revisions can occur before the deadline for submission from dean to grad council/campus CRC.

B. Deadlines. The deadlines for dean-to-grad council/campus CRC, and from campus CRC to VCAA, and from VCAA to Registrar are to be strictly observed. The timelines are posted on the UH Hilo Curriculum Central home page.

Proposals that do not pass on by the specified dates will be returned to the task page of the proposing department/proposer(s), to be resubmitted for the following year.

Note: Within their time slots, colleges, grad council, campus CRC, and VCAA will set their own internal deadlines to allow themselves time to complete reviews on time.

No submissions after cut-off date. The Submit Proposal function will be turned off on October 14, 2012; after this date, proposers may create proposals but not submit them. Such proposals may be submitted for the following year's review.

Proposers and others can track the progress of a proposal package through CC's Report/Outline Approval Status page and the Program/Program Approval Status page and can remind/urge approvers to act.

C. Proposals involving other departments: Crosslisting and pre- or co-reqs from other departments and other changes impacting requirements in other departments' majors, minors, or certificates will be reviewed by the chair(s) of the other department(s) at the beginning of the review process; proposals cannot be submitted for approval until after other-department review and acceptance.

Cross-departmental consultation should occur before the proposal is entered into CC, so that the CC-generated request for review/approval can be handled promptly by the other chair(s).

When the proposer indicates crosslisting, pre- or co-reqs from other departments, or changes impacting other majors/minors/certificates, he or she must attach to the CC proposal a copy of the email(s) from the other department chair(s) approving this connection (or rejecting it).

The other chair's approval/rejection becomes part of the permanent record attached to the proposal.

D. Course de-activation, re-activation; Experimental (-98, -97), Special Topics (-94), and Directed Reading (-99). Proposals for these courses go directly from department chair to dean to Registrar and are submitted using the appropriate paper form; the form is also posted on the Registrar’s webpage (scroll down to “Curriculum Forms and Instructions”).

E. New program and program modification. CC provides for proposals of a new program and modification of an existing graduate or undergraduate program: proposers use the Program/Create New Program function and indicate "new program" or "modification of existing program" on question 1 of the proposal form. Questions/instructions correspond to those in the print versions.

Departments will submit these through CC with related new course proposals and course modifications in single departmental packets, as outlined in item A above.

New graduate programs must use the paper template developed by the Graduate Council; these eventually go for UH system review at the Council of Chief Academic Officers and the Board of Regents. The proposal, in PDF form, is attached to a Curriculum Central new-program proposal form. Contact April Scazzola for assistance in preparing the proposal and submitting via Curriculum Central.

F. Proposals for ATP: Approval to Plan (an Academic Program.Proposers must use the ATP template established by the UH system; these eventually go for UH system review at the Council of Chief Academic Officers and the Board of Regents. The proposal, in PDF form, is attached to a Curriculum Central new-program proposal form. Contact April Scazzola for assistance in preparing the proposal and submitting via Curriculum Central.

G. Training in Curriculum Central. April will conduct scheduled open training sessions in Lib 359 and departmental training upon request. Hands-on individual training is also available to faculty proposers, department and division chairs, curriculum committee chairs, deans, and other administrators; contact April.

H. Office of Registrar. April will be first reviewer: she will receive proposals from proposers through Curriculum Central and ensure that proposals meet Banner and other essential requirements, returning for revision as needed, and passing on to the next approver (department chair or other, depending on college).

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