UH Hilo COVID-19 Guidelines

III. Institutional Safety Practices—Reporting, Monitoring, Screening For, and Managing Cases of COVID-19

These guidelines are interim only and are subject to revision, until we can complete consultation with the unions.

UH Hilo is implementing the following guidelines to screen for, manage, and prepare for a confirmed positive COVID-19 case appearing on University campuses.

In this page:

A. Campus Official(s) and Communication Protocols

If students, employees or invited visitors test positive or are suspected of having COVID-19 based on symptoms, travel history, and/or close contact with an individual who has tested positive for COVID-19, they must contact the UH Hilo Campus Security Office at (808) 974-7911 (on campus extension 7911) and their supervisor in the case of employees. UH Hilo Campus Security dispatch is a 24-7 operation, and will be able to relay calls to the UH Hilo COVID-19 Coordinator.

If you have tested positive, are unvaccinated and have been in close contact with someone who has tested positive, or exhibit symptoms of COVID-19, you will not be permitted to report to campus and will be informed to remain at home and seek medical advice from a healthcare provider.

If an employee is on site and displays symptoms, the employee must notify UH Hilo Campus Security and the supervisor immediately. The employee must leave campus immediately, or wait in an area designated by the supervisor if the employee is unable to leave immediately.

A campus COVID-19 Coordinator will contact the employee/student to inform them to remain at home or off-campus site in isolation and seek immediate medical advice from their healthcare provider, inform them of community resources if they do not have a primary healthcare provider, and will maintain contact to determine if the individual is positive for COVID-19. The Coordinator will also notify the DOH, who will in turn notify the Coordinator if a case tests positive.

The Coordinator will also follow up with the employee/student, employee’s coworkers, students, or others that may have been in close contact (within 6 feet for a prolonged period of time, 15 or more minutes) in the last 14 days.

The Vice Chancellor for Administration will initiate a message to the campus about instances of COVID-19 on the UH Hilo Campus. This communication will include any university closures or any restrictions in place to limit COVID-19 exposure (e.g., limited hours of operation).

UH Hilo will not disclose the identity of any individual who is diagnosed with or is suspected of having COVID-19, except on a need-to-know basis. The university may also notify public health authorities if they learn that an individual has tested positive for COVID-19, and public health authorities have not already been notified, as this is a direct threat to public health.

The Coordinator will remain the point of contact with the individual for check-ins. The Coordinator in conjunction with the DOH will determine when the individual meets the criteria to end isolation, consistent with DOH and CDC guidelines. Persons who have positive or symptoms and/or were directed to isolate/quarantine may discontinue isolation upon written release from the DOH. Individuals shall not return to campus or report to work until they have clearance from the Coordinator and a written release from the DOH.

B. Campus Responsibilities to Clean and Disinfect in Cases of COVID-19 or Suspicion of COVID-19

UH Hilo has established protocols for closing off areas substantially used by a person who has or is suspected of having COVID-19 and for preventing use of these areas until after cleaning and disinfecting.

Campus protocols for cleaning and disinfecting areas that have been substantially used by COVID-19 cases include (in order of priority), pursuant to CDC recommendations:

  1. Close the area for three or more days (in which case cleaning and disinfecting are not necessary);
  2. Wait at least 24 hours before cleaning;
  3. If 24 hours is not feasible, wait as long as possible to clean and disinfect. If it has been more than 24 hours since the space was substantially used or occupied by a COVID-19 case, the space will not be closed and regular routine cleaning will resume.

Protocols ensure as safe as possible and correct use and storage of cleaning and disinfection products.

Deep Cleaning

  • Restrict access to areas used by the Employee, using caution tape or other means.
  • Open outside doors and windows and use ventilating fans to increase air circulation in the area. Wait 24 hours or as long as practical before beginning cleaning and disinfection.
  • Cleaning staff should clean and disinfect all areas:
    • Used or touched by the Employee; and
    • High-touch surfaces, offices, bathrooms, common areas, shared electronic equipment (like tablets, touch screens, keyboards, remote controls) used by the Employee, focusing especially on frequently touched surfaces.
  • Cleaning process:
    • Cleaning solution will be applied using a fogger/spray device.
    • Allow solution to set for at least 15 minutes
    • Initiate thorough wipe down of the affected area(s), apply additional cleaning solution as needed.
    • Cleaning staff shall clean hands often, including immediately after removing gloves, by washing hands with soap and water for at least 20 seconds. If soap and water are not available and hands are not visibly dirty, an alcohol-based sanitizer that contains at least 60% alcohol may be used.
    • Continue routine cleaning and disinfection.
  • Upon completion, remove caution tape or other barriers to reopen access to the affected areas, and notify Coordinator, VCA, and Campus Security.
  • The area is available for use upon completion of cleaning.

C. Mandatory Daily Screening and Self-Monitoring

COVID-19 symptom/exposure screening is a valuable tool for COVID-19 case identification, management, isolation, investigation, and contact tracing. Symptom screening alone cannot identify asymptomatic and pre-symptomatic cases and thus some individuals without symptoms of COVID-19 may enter the campus.

The University requires all students, employees, and visitors to complete a daily screening before arriving on campus. Daily screening will include a brief, mandatory online questionnaire for all students, employees, and visitors who plan to be onsite via the LumiSight UH app or website. LumiSight UH is available for free on the AppleApp Store and the Google Play Store. It is also available on the LumiSight UH website for those without access to a suitable mobile device, or those who prefer not to download the mobile app. For more information, visit the LumiSight UH FAQs.

  • All students, employees and invited visitors are required to monitor their own health daily for COVID-19 symptoms, including fatigue, shortness of breath or difficulty breathing, cough, fever or feeling feverish, chills, muscle pain or body aches, sore throat, nausea or vomiting, diarrhea, congestion or runny nose, headache, and a new loss of taste or smell.
  • Any individual who refuses to complete screening is not permitted onsite.
  • Testing will be conducted in collaboration with governmental health officials and medical clinics in accord with applicable rules, regulations and guidance.

Scheduled Campus Test and Vaccination Days

Regularly scheduled testing and vaccination events will occur on campus. Priority for testing will be as follows:

  1. Unvaccinated students who are: residing in on-campus housing, attending in-person classes, participating in specified activities, or coming on to campus for any reason.
  2. Students/employees exhibiting positive symptoms.
  3. Those identified as contacts from active cases.
  4. Those assessed by a primary care provider to undergo testing after symptom screening at the test site.

Positive test results will be immediately reported to the DOH, and individuals with positive tests will not be able to report to or remain on campus in accordance with these guidelines.

Vaccination events on campus are subject to availability of vaccine. The DOH and other medical providers hold testing and vaccination clinics on an ongoing basis in the community. Information may be found at the County of Hawai‘i COVID-19 website with links available at the UH Hilo Campus COVID-19 page.

D. Education, Training and Signage

Online training and education will be provided to employees and students returning to campus. The training covers a general overview of COVID-19, control measures to prevent or minimize transmission, and other specific procedures/resources for University personnel. Training will be available in webinar form.

  • Communication to the campus community is available on different platforms:
  • Please kōkua sign Signs shall be posted at campus entrances, building entrances, classrooms, labs, and common areas informing individuals of face covering rules, self-checks for health, maintaining 6' distance, not to shake hands or engage in unnecessary physical contact, and proper washing of hands.
  • Signs shall be posted at campus entrances, building entrances, classrooms, labs, and common areas informing individuals of face covering rules, self-checks for health, maintaining physical distance, not to shake hands or engage in unnecessary physical contact, and proper washing of hands.
  • Signs will be posted in highly visible locations, including all classrooms, laboratories, computer labs, and common areas describing how to stop the spread of germs and to stay home when sick
  • In densely populated areas, signage will be provided to remind of spacing, paths of travel, and congregating so as not to congest areas of traffic flow (e.g., walkways, stairways, and lobbies).
  • In areas where lines form, signage or marking will be placed on the floor to indicate required spacing, and stanchions will be placed to form lines to avoid congestion.
  • Elevators – Signage to limit occupancy, unless in same family or household, and encourage stairs where able.
  • Drinking Fountains – Signage to limit to one person at fountains and floor markings to indicate 6' distance for lines.

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