UH Hilo COVID-19 Guidelines

IV. Facilities and Spaces

These guidelines are interim only and are subject to revision, until we can complete consultation with the unions.

On this page:

A. Cleaning and Disinfection

Functional and Common Spaces will have a schedule for routine cleaning and disinfection as recommended by the CDC, especially for frequently touched surfaces (e.g., desks, door handles, elevator buttons, faucets, paper towel dispensers.)

  • Hand sanitizing stations will be provided at building entrance points, classrooms, front desk/lobby/reception areas, and common spaces.
  • All restrooms have soap and sinks where people may wash their hands.

Classrooms, Laboratories, Computer Labs

  • There will be cleaning and disinfection of frequently touched surfaces at least every other class period.
  • Cleaning supplies (e.g. disinfectant sprays, rags, paper towels) will be provided in classrooms for faculty, staff, and students to wipe down areas for additional precaution.

Meeting Rooms, Office Front Desk/Reception/Lobby

  • Cleaning and disinfection will occur with increased frequency.
  • Cleaning supplies (e.g. disinfectant sprays, rags, paper towels) will be provided for each meeting room and in each office area to wipe down areas for additional precaution.

Office Spaces and Other Employee Areas

  • Cleaning and disinfection will occur with increased frequency.
  • Cleaning supplies (e.g. disinfectant sprays, rags, paper towels) will be provided in each office area to wipe down areas for additional precaution.

B. Ventilation

UH Hilo is monitoring and maintaining air conditioning units in accordance with normal operating protocols.

  • In facilities where air conditioning is not utilized, protocol is to increase circulation of outdoor air as much as possible, for example by opening windows and doors, except where doing so poses a safety or health risk (e.g., risk of falling, triggering asthma symptoms) to those using the facility or if it would compromise research.

C. Modified Layouts

Functional Spaces

Capacity and seating will be adjusted to comply with physical distancing guidelines, reducing capacity to between 1/3 and 1/2 capacity in most cases.

Classrooms

  • Classrooms with fixed desks will have desks blocked off with signage indicating the seat is not available.
  • Classrooms with non-fixed desks will have desks removed and remaining desks will be arranged in a configuration that maintains three (3) feet separation.
  • Front rows will be spaced six (6) feet from the instructor. Where rows are immovable, they will be blocked off to provide six (6) feet distance from the instructor.
  • Classroom scheduling lists and room reservation systems are updated for new COVID-19 occupancy numbers.

Laboratories

  • Lab capacity will generally follow Classroom criteria.
  • Labs with movable tables will be reconfigured accordingly.
  • Labs with fixed lab benches will be marked to specify stations where students will sit and work.

Computer Labs

  • Computer Labs with fixed desks will have desks and computer stations blocked off with signage indicating the station is not open.
  • Computer Labs with non-fixed desks will be rearranged to allow for three (3) feet separation between stations.

Office Spaces

  • Open office formats should ensure three (3) feet separation between one employee seat to the next. Where this radius cannot be met, alternate solutions will need to be considered, including, but not limited to, adjusting work schedules, work from home, temporary barriers.
  • Public-facing transaction counters will be modified to the extent reasonable to provide at least six (6) feet distance between individuals at the counter. Where it is impractical to achieve this separation, a transparent shield or barrier will be installed to separate customers and service employees.
  • Reception areas shall limit the number of seating and arrangement to permit at least six (6) feet separation between seats.

Meeting Rooms

  • Seats will be removed or blocked with signage to ensure room capacity complies with physical distancing

Library

  • Reading and study areas will have furniture arranged and appropriate signage to adhere to six (6) feet separation.
  • Group Study Rooms will have signage to indicate limited to occupancy with appropriate distancing and/or transparent shield or barrier in place.
  • Library computer labs will follow the same protocol as general computer labs.
  • Public-facing transaction counters will be modified to the extent reasonable to provide at least six (6) feet distance between individuals at the counter. Where it is impractical to achieve this separation, a transparent shield or barrier will be installed to separate customers and service employees.

Employee Breakrooms

  • Seating will be reduced to promote physical distancing and reduce gathering.
  • Units will develop schedules for breaks and lunches to reduce gathering.
  • Units will develop schedules for cleaning and sanitizing breakrooms.
  • During the initial phase of return to campus, breakrooms and common kitchens may not be available for use.

Common Spaces

Restrooms

  • Where possible, doors will be left open to limit touching of doors and door handles.
  • Signage or marking on the floor to indicate six (6) feet spacing should lines develop.

Outdoor Seating

  • Tables will be rearranged to allow for six (6) feet separation between tables.
  • Tables with non-fixed seating will have chairs removed to limit the number of seats per table to allow for three (3) feet distancing at the table.
  • Tables with fixed seating that cannot be removed will have appropriate signage to limit seating.
  • Planter wall seating will have appropriate signage to adhere to three (3) feet separation.

Food Services

  • Provide alternate pick-up sites and grab and go food options to decrease concentration of people.
  • Establish cashless transactions.
  • All customers shall sanitize hands at entry. Hand sanitizing stations are available at each entrance.
  • Signage or floor marking will be placed on floors to indicate six (6) feet distancing and pathways.
  • Cafeteria tables will be arranged to allow for six (6) feet separation between tables, with excess tables and chairs removed.
  • Public-facing transaction counters will be modified to the extent reasonable to provide at least six (6) feet distance between individuals at the counter. Where it is impractical to achieve this separation, a transparent shield or barrier will be installed to separate customers and service employees.

Space Restriction

  • Units may close or restrict access to rooms or other indoor spaces in order to reduce usage where physical distance and frequency of cleaning and sanitizing are not able to be increased or maintained.
  • Situations where physical distancing cannot be maintained will be evaluated on a case-by-case basis to determine whether a classroom or office activity should continue with appropriate alternatives to physical distancing.

D. Physical Barriers and Guides

  • Where feasible, physical barriers such as clear sneeze guards and partitions will be installed in areas where it is difficult for individuals to remain at least six (6) feet apart and/or at public-facing transaction counters (e.g., student services, mail delivery, food service).

E. Vehicle Use

Requirements for all vehicles:

  • Hand sanitizer must be applied prior to entering the vehicle.
  • Hand sanitizer should be used after touching public surfaces such as gas pumps, parking meters and pay stations, and when entering and exiting buildings.
  • Frequent touch points within the vehicle must be disinfected before and after each trip (for example, the steering wheel, gear shift, door frame/handles, windows, radio/temperature dials, and seat belt buckles).

Requirements for all vehicles involving two or more occupants and regardless of trip length:

  • All occupants must complete the LumiSight UH app
  • Hand sanitizer must be used as noted above and during the ride if any items are shared (pens, equipment, etc). Note: Keep hand sanitizer in a door side panel or in a covered middle console.
  • All windows should remain open to allow for air flow throughout the vehicle. (doesn't need to be fully open)
  • If used, air conditioning vents should be running and pointed down in the vehicle; do not use recirculated air.
  • Food and drinks may not be consumed during the trip.
  • A log should be kept of all vehicle users and passengers to aid in contact tracing, if necessary.

Note: For open air modes of transportation (such as golf carts or utility carts on campus), if more than one person will be riding, all persons must wear masks and adhere to other applicable sections as noted above, such as hand hygiene and using the LumiSight UH app.


→ Continue to V. Scheduling of Classes