The Coronavirus Aid, Relief and Economic Security (CARES) Act
The Coronavirus Aid, Relief and Economic Security (CARES) Act was passed by Congress and signed into law to provide economic relief from COVID-19. One section of the CARES Act established the Higher Education Emergency Relief Fund (HEERF) sent money to schools to use for emergency financial aid grants to students for expenses related to the disruption of campus operations due to the pandemic.
- Quarterly Report as of December 31, 2020
- Quarterly Report as of September 30, 2020
- 45-Day Fund Report as of August 20, 2020
- 45-Day Fund Report as of July 6, 2020
- 30-Day Fund Report as of May 21, 2020
- Higher Education Emergency Relief Fund - Institutional Portion
- Higher Education Emergency Relief Fund - Minority Serving Institutions
- Quarterly Budget and Expenditures Reporting
Quarterly Report as of December 31, 2020
In the second quarter, UH Hilo issued a total of $577,063 in direct student aid to 1,585 students using CARES funds.
- $350,313 in funds was issued to 1,018 students from CARES Section 18004(a)(1) Student Portion. As of December 31, 2020, UH Hilo awarded 2,577 awards to 1,926 students. All funds under Section 18004(a)(1) Student Portion, totalling $1,497,363, have been awarded.
- $226,750 in funds was issued to 567 students from CARES Section 18004(a)(1) Institutional Portion.
Quarterly Report as of September 30, 2020
45-Day Fund Report as of August 20, 2020
45-Day Fund Report as of July 6, 2020
30-Day Fund Report as of May 21, 2020
On April 13, 2020, the University of Hawai‘i at Hilo (UH Hilo) signed and returned to the Department of Education (US DOE) the Certification and Agreement for Emergency Financial Aid Grants to Students under the CARES Act. In doing so, UH Hilo assured that we intended to use no less than fifty percent (50%) of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
UH Hilo has received $1,497,363 from the US DOE pursuant to the Certification and Agreement for Emergency Financial Aid Grants to Students that was signed and returned to the US DOE on April 13, 2020.
See the Quarterly Budget and Expenditures Reporting for more details.
Emergency Financial Aid Grants
Grants distributed to students under Section 18004(a)(1) of the CARES Act as of May 21, 2020
Total amount of funds the institution has received for Emergency Financial Aid Grants to students: $1,497,363
Total amount of Emergency Financial Aid Grants distributed to students: $1,147,050
Total number of students at UH Hilo eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965: 2,303
Total number of students who have received an Emergency Financial Aid Grant: 1,559
Do I have to repay CARES Act money?
No. The funds provided by the CARES Act are grants, so they do not need to be repaid.
Will I owe taxes on CARES Act grant money?
No. According to the Internal Revenue Service CARES FAQ, the grants under the CARES Act are qualified disaster relief payments.
What can CARES Act money be used for?
Emergency financial aid grants to students can be used for cost of attendance expenses, such as food, housing, course materials, technology, health care, and child care.
Will CARES Act money affect my financial aid?
No. These emergency financial aid grants are not counted toward your financial aid eligibility.
UH Hilo used the following methodology to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.
- Maximum amount of award $750 based on funding available and number of eligible students.
- Identify Eligible Students
- Title IV Eligible Students
- Enrolled or accepted for enrollment in a degree, certificate or other recognized educational credential (including a program of study abroad approved for credit by the eligible institution at which such student is enrolled)--that is, a regular student under 34 CFR 600.2);
- Not be enrolled in elementary or secondary school and have a high school diploma or its recognized equivalent;
- Be maintaining satisfactory academic progress (SAP) if the student is a currently enrolled student;
- Not owe an overpayment (refund) on Title IV grants;
- Not be in default on a Title IV loan;
- File with ED “as part of the original financial aid application process” a certification (Statement of Educational Purpose) that includes:
- A statement of educational purpose, and
- The student’s Social Security Number (SSN);
- Be a U.S citizen or national, a permanent resident, or an eligible noncitizen;
- Have returned any fraudulently obtained Title IV funds, if the student is convicted of or pled guilty or no contest to charges;
- Not have fraudulently received Title IV loans in excess of annual or aggregate limits;
- Have repaid any Title IV loan overpayment amounts in excess of annual or aggregate limits, if obtained inadvertently
- Have his Selective Service registration verified (the Title IV aid ineligibility for failure to register is actually in the Selective Service Act §3811(f));
- Have a valid SSN, except for residents of the Federated States of Micronesia, Republic of the Marshall Islands, or the Republic of Palau; and
- Not have a federal or state conviction for drug possession or sale, with certain time limitations.
- Not in a Distance Learning Program
- Program codes with
- See UH Hilo Distance Learning Programs
- Program codes with
- Title IV Eligible Students
- Email Notification is sent to identified students.
- Google form requiring student submission is included in email (Form content included at the end of this document)
- Captures attestation of expenses related to the disruption of campus operations due to COVID-19
- Captures type(s) of expenses
- Google forms received by students create and Excel file
- Excel file is checked against original list of emailed students to assure that eligible students identified are the students that will be awarded HEERF grant
- Excel file is sorted by students who indicate “yes” to the question of expenses in excess of $750 and students who indicate “no.”
- Excel file is used to create a file to send to UH Bursars Office for processing of refund for the “yes” students
- “No” students will be emailed additional Google form by the Financial Aid Office to determine eligibility for a reduced amount of grant
- Excel files collected via Google form will be used to assist with reporting of expenditures to the US Department of Education
An email notice was sent to students identified as eligible for funding on May 5, 2020. A follow-up email was also sent to students who did not respond to the Google form on May 12, 2020.
From: UH Hilo Financial Aid Office email@example.com
Date: Mon, May 4, 2020 at 9:50 AM
Subject: ACTION REQ'D: CARES Act Funds
Student ID: XXXXXXXX
You have been identified as a student who may be eligible for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Higher Education Emergency Relief Funds (HEERF). Please note that this email is unique to your eligibility, so do not forward to others.
Please complete the simple 2 question Google Form while in your hawaii.edu email account by May 13, 2020 to be considered for these funds.
Once we receive your responses and confirm your eligibility, funds will be posted to your student account. Refunds are then processed and sent to your bank account if you have signed up for eRefund. If you have not signed up for eRefund, a check will be mailed to you. Please double check the mailing address we have on file for you. Mailing address corrections and updates can be made online through MyUH Services or in-person at the Office of the Registrar between 9:00am and 2:00pm. At this time, refund checks are not able to be picked up.
If you have any questions, please contact the Financial Aid Office either by phone at 808-932-7449 or by email at firstname.lastname@example.org.
UH Hilo Financial Aid Office
Higher Education Emergency Relief Fund - Institutional Portion
UH Hilo has been awarded $1,497,362 from the U.S. Department of Education authorized by Section 18004(a)(1) of the CARES Act. Pursuant to Section 18004(c) of the CARES Act, these funds may be used to cover any costs associated with significant change to the delivery of instruction due to the coronavirus–Including expanding remote learning programs, building IT capacity to support such programs, and training faculty and staff to operate effectively in a remote learning environment. Additionally, these funds may be used to expand support for students with the most significant financial needs arising from the coronavirus pandemic, including eligible expenses under a student’s cost of attendance, such as course materials, technology, health care, childcare, food, and housing.
Higher Education Emergency Relief Fund - Minority Serving Institutions
UH Hilo has been awarded $2,691,303 from the U.S. Department of Education authorized by Section 18004(a)(2) of the CARES Act. These funds may be used to defray institutional expenses, which under Section 18004(a)(2) may include lost revenue, reimbursement for expenses already incurred, technology costs associated with the transition to distance education, faculty and staff training, and payroll. Additionally, these funds may also be used for grants to students for any component of the student’s cost of attendance, as defined under Section 472 of the Higher Education Act of 1965, as amended, including food, housing, course materials, technology, health care, and child care.
Quarterly Budget and Expenditures Reporting
To access the University of Hawaiʻi Hilo’s quarterly budget and expenditure report under CARES Act Section 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3) [not applicable], select the PDF below associated with each reporting period: