FC Minutes December 18, 2015
Introduction
Meeting Date: December 18, 2015.
Meeting Location: New Student Service Multi-purpose Room.
In Attendance: (20 voting members) Jon Goebel, Jean Ippolito, Maria Haws, Mary Louise Haraguchi, Patricia Jusczak, Alice Davis, Yumiko Ohara, Mitchell Anderson, Faith Mishina, Jim Beets, Susan Shirachi, Lazareth Sye, Kekoa Harman, Karen Pellegrin, Judith Steinman, Linda Connelly, Doug Mikkelson, Kevin Hopkins, Bobbi Barra, Janet Ray.
Members Absent: (7 voting members)
Vladi Skorikov, Donna Ohora, Shawon Rahman, Seri Luangphinith, Tam Vu, Norbert Furumo, Chris Frueh.
Others present: (2 voting member)
Cheryl Ramos, Shelby Wong.
Approval of minutes from the last meeting (Nov. 20, 2015)
Discussion: Page 2, paragraph 2 should read 4 motions. Page 1, waiting for info for reading competency. Shihwu Sung is no longer a member.
Motion: Mitch, Faith seconded.
Vote: 20 in favor, 0 opposed, 0 abstain.
Topic: FC Chair Report
Emmeline de Pillis is the new ALEX Director since Tom DeWitt has stepped down from the position. If anyone has questions, contact her.
Motions came from CAS Senate:
- Rename old gym to Manu O’o The Earnest T. Morgan Halau. He started dance on Big Island. This will go on January agenda.
- FC Executive Committee to have the task membership elected from within each unit. FCEC deferred this since we already chose the list and alternates.
Re-organization TF:
FC Executive Committee discussed, solicited input, vetted, and contacted all proposed members to confirm. Looking for the following traits:
- engaged, full professor if possible (but at least tenured).
- sound diplomatic skills (good listener).
- experienced, reasonable negotiator.
- experience on university-wide committees (beyond TPRC and FC).
- institutional memory a plus.
Re-organization TF (proposed membership and alternates)
- CAS – NS – Jene Michaud - Tracy Weigner
- CAS – SS – Chris Frueh – Tom Curtis
- CAS – Hum – Kirsten Mollegaard – Mike Marshall
- CAS – Nursing – Alice Davis – Jeanie Flood
- CASFNRM – Mike Shintaku – Norman Arancon
- COBE – Kim Furumo – Kelly Burke
- Pharmacy – Ghee Tan
- Ka Haka Ula – Pila Wilson – Kalena Silva
- Student Affairs Advising – Kainoa Ariola – Kurt de la Cruz
Topic: Standing Committee Reports
Assessment Support, Seri Luangphinith (Read by Mary Louise)
- Awaiting more submissions from reading core competency of papers. So far, compiled data CHEM 104, ENG 100T, and Accounting.
- English has submitted grant (approved) for symposium for ENG 100 instructors. Caroline Ugawa will lead symposium.
Academic Policy, James Beets
- Update: collecting bylaws. Asking senates for bylaws. Next task is aligning bylaws throughout the university.
Student Success Comm. and Academic Advising Task Force, Faith Mishina
- Table report until new business
Long Range Budget and Academic Affairs Advisory Board, Roberta Barra
- Met with Matt – talked about reorganization task force. Marci Sakai – review subcommittee report on IT Proposal was to change out AV systems in instructional rooms. Debate over whether there will be computer in classroom or all faculty to have laptops. Waiting on feedback.
Curriculum Review, Norbert Furumo – not present
General Education, Yumiko Ohara
- Met with new members last Friday. Jean came to meeting. Trying to find a way to improve. Due date for new course app Feb 19. Will send email regarding certification for new courses.
Program Review, Mitchell Anderson
- 3 departments working on MOA’s.
Topic: Other Committee with Faculty Congress Representation
- Prior Learning Assessment Committee, Faith Mishina
- Reevaluation of AP exams complete. Many changed courses that were awarded for AP scores in accordance with Manoa. Done and at UH Hilo Registrar.
- UNIV 101 Analysis Committee, Norbert Furumo – not present.
Topic: Liaison Reports
Curriculum Coordinator, Shelby Wong
- Updated counts: 86 courses pending approval, 37 finalized, 11 programs final, 21 pending. Math renumbering to align with UH system.
Professional Development, Jan Ray
- Last month Brown Bag: students grading faculty. Course evaluations explained.
- Techno Tuesday – flip classroom.
- Represented FC professional development committee.
Distance Learning, Jan Ray
- Represented UH Hilo at the Distance Learning program planning group meeting at the system council for DL coordinators meeting. Gathering issues related to DL. Snapshot of D.L. sent to system. 2007-2008: 63 online courses. This past year we had to 224. 11.4% of our courses are online now.
- There is not currently a DL coordinator.
WASC, Seri Luangphinith
- At the WASC conference right now.
- Met with director of substantive change about 2 proposals.
- winder interim session – anthropology – intensive 2 week session (not sub change).
- Dual degree partnership with Berry College and CoBE (sub change).
- Announced that the WASC ark would be the focus of discussions – what mid cycle review would entail. ALO will release to congress.
Grad Council, Tam Vu – no report.
Research Council, Jim Beets
- Met last week, revision in bylaws. How we process grants and awards offered through research council.
Topic: Faculty Senate Chair Updates
CAS, Jean Ippolito
- Two motions mentioned earlier in the Chair’s report.
CAFNRM, Maria Haws
- Kevin Hopkins: dealing with 2 issues
- Terms for transfers, deferred this discussion.
- Related to task force committee for reorganization: Passed two resolutions unanimously.
- CAFNRM senate expresses its extreme displeasure that the UH Hilo FC bypassed CAFNRM senate for selecting CAFNRM members for the campus wide taskforce committee.
- Opposing reorganization. No adequate reason for reorganization has been stated. CAS’s size should not be sole justification. No assurances that this will not have a negative impact.
- UHPA has been engaged with CAS members.
- UH Hilo student body should be better informed on this issue of reorganization.
- Everyone should act with transparency.
- Additional points made:
- need adequate justification for reorganization.
- This committee is to investigate reorganization possibilities and is not tasked with reorganizing the university.
- Kevin Hopkins: dealing with 2 issues
CoBE, Tam Vu
- Not present
KHUOK, Kekoa Harman
- No report
Pharmacy, Karen Pellegrin
- No report
Library, Mary Louise Haraguchi
- Library open 11-6 on Saturdays next semester.
- Loosing second rep. Donna Ohara. Need another rep. Brian Bays will replace.
Topic: Old Business:
Motion: to reschedule the last day for students to withdraw with a “W”
Whereas many students request that the Dean make an exemption to the current deadline,
And whereas, other campuses in the UH System have later withdrawal deadlines
Therefore, be it resolved that Faculty Congress support the rescheduling of the last day to withdraw with a “W” to 10 weeks into the semester instead of the current 8.
Motion: to vote Laz, second Alice Davis
Discussion: This aligns us with CCs not Manoa. 9th week students receive midterm feedback. Withdrawal date is not a reflection on rigor.
Mitch called for vote, second Maria Haws.
Vote: 19 in favor, 0 opposed, 1 abstain.
Motion: to change the Charter to allow for a single voting representative from UHHSA to Faculty Congress
Whereas the current Charter requires six non-voting members from UHHSA, and one voting:
Whereas recruiting six non-voting members is unfeasible.
Whereas the current practice is that the UHHSA President serve as the only student representative to Faculty Congress.
Therefore, be it resolved that Faculty Congress adopt the following changes to the Charter:
Article II, Membership
Section 2. Ex-officio, nonvoting members: Ex-officio administration members shall include the Chancellor, the Vice-Chancellor for Academic Affairs, the Vice Chancellor for Administrative Affairs, the Vice Chancellor for Student Affairs, the Deans of the Colleges, the Director of Athletics, and the Director of Libraries. Ex-officio student members shall be elected by the student government association, with 2 representatives from the College of Arts and Sciences (CAS) and 1 representative from each of the remaining colleges.
Section 4. Term: Members shall serve staggered 2 year terms.
Membership: The Congress shall be composed of faculty representatives of all colleges at UH Hilo, the Library, and the Office of Student Affairs (hereinafter referred to as ‘units’). In addition, one voting member of the Congress shall be a student, who will be selected from among and by the ex-officio, non-voting student members described in Section 2 below the University of Hawaii at Hilo Student Association (UHHSA) President.
Friendly Amendment: add Student in the above last sentence.
Motion: Alice called to vote, Jim second.
Discussion: Add student to the verbiage. See friendly amendment above.
Vote: 20 in favor, 0 opposed, 0 abstain.
Update on Ad Hoc Faculty Development Committee
Topic: New Business:
In August 2015, a task force in undergraduate advising was chosen (1 rep from each undergrad academic unit). Those chosen based on their reputations for advising.
To increase student success, the charge is to provide consistent academic advising at UH Hilo. We currently do not have an advising model. Most universities do. Review other academic models out there. Task force was to come up with a model for UH Hilo. Could be implemented in Fall 2016.
Findings: Task force to find and address problem areas in advising by the end of 2015.
Pukas in advising:
• When faculty do not have the answer to a question. Refer students elsewhere. Frustrates students.
• Colleges need to communicate resources better – i.e. who to contact.
• Academic units also need a clear decision structure.
3 Recommendations: 1.) Elect point person; 2.) Consider an Embedded Professional Advisor; 3.) Decide and communicate how official advisees are divided among the faculty.
4 Motions: from the Advising TF (Full motions are appended to these minutes)
1. Motion #1: Implementation of a faculty model system of advising that forms a spectrum with consideration of the unique diversity and the differences of academic units at the University of Hawaii.
Motion: Faith, Laz 2nd.
Discussion:
- Point of clarification: Whereas third from bottom, each department or school or each academic unit? Will change motion to say each academic unit.
- Advising center – how does that interface? We will have different centers.
- Friendly Amendments:
- Point person’s office should “ideally” be located in the department.
- Whereas: the present Academic Advising Center primarily advises freshman and first year transfer students.
- Change 3rd whereas from the bottom to “academic unit” rather than department or school.
- Whereas: the spectrum of advising is primarily to advise majors.
- Top of the motion should include UH Hilo.
Call for vote: Mitch, Second Jim.
Vote: 20 in favor, 0 opposed, 0 abstain.
2. Motion #2: Motion to require that students, especially transfer students, be informed of the name of their advisors BEFORE the first week of classes.
Motion: Faith, 2nd Laz.
Discussion: Transfer students are a time issue. Process of evaluations has changed so that these are reviewed at the point of application. Students need to get the transfer info to Gail’s office. Students really need to get info in orientation week. Some students do not list all colleges on their application and this leads to other problems. Student are informed during orientation that they need to get all transfer work in. Maybe add Therefore to address transfer information.
Friendly Amendment: add verbiage in the “Therefore” …to the extent the student has provided such records, by the first day of orientation week.
Call for vote: Mitch, Second Jim.
Vote: 20 all in favor, 0 opposed, 0 abstain.
3. Motion #3: Implementation of policies for Academic Advising on the UHH campus, in addition to other efforts to improve student-faculty advising.
Motion: Faith, Second Laz.
Discussion: Cross listing question. Department gets credit for the course. Other issue was the process of the course capacity and who gets to register. Cross listing is aimed at reducing frustration. Distinguishing the alphas. Will require more training for staff. Bullet 4 to conduct: advising sessions recommended in August and January. Friendly amendment: Each academic unit will create an email…bullet 1.
Call for Vote: Laz, second Alice.
Vote: 20 all in favor, 0 opposed, 0 abstain.
4. Motion #4: Requirement of an assessment and reevaluation on the Advising Task Force’s motions and recommendations in late Spring of 2016.
Motion: Faith, second Judith.
Clarification: Spring 2016? Yes, this is the date intended.
Discussion: Who will conduct assessment? Replace “an assessment” with “progress report” on the implementation.
Call to end debate: Laz, second Doug: all (20) in favor.
Call to vote: Mitch, second Judith.
Vote: 20 in favor, 0 opposed, 0 abstain.
The Task Force for Investigation of Reorganization of Academic Units
Members listed in Chair’s Report.
Motion to accept: Mitch, second Jan.
Discussion: Friendly amendment: add Julie Adrian as alternate for Pharmacy.
CAFNRM: need to get with their faculty senate to confirm names.
Sub Motion to table this motion until the next meeting so that for CAFNRM has enough time for representation that is agreed upon: Laz, second Judith.
KOBE asks to do this as well.
Vote: 17 in favor, opposed, 1 abstain. Motion is tabled until January.
KOBE & CAFNRM send names to ex committee. Should let CAS do the same to ensure that everyone is happy.
Matt: 4 town meetings about CAS dean. Task force is to come up with 3-7 ways to reorganize. Multiple models. Union will take over after a recommendation is made.
CAFNRM requests more transparency in the process. Wants more rationale in the reasoning for reorganization.
- FC Executive Committee should send out a formal request for names to senate chairs to approve names or provide their own names for reps.
- Ask for UHHSA for representative as well.
Topic: Vox Populi
Report: None.
Action: None.
Topic: Adjournment
Report: None.
Action:
Motion to Adjourn: Mitch, Jim second 5:01pm.
Vote: unanimous (20).