UH Hilo Policies and Guidelines

H.09 Personnel

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UH Hilo Polices and Procedures
University of Hawaiʻi Policies and Procedures

UH Hilo Polices and Procedures

University of Hawaiʻi Policies and Procedures

Board of Regents Policies

RP 9.201: Personnel
RP 9.202: Classification Plans and Compensation Schedules
RP 9.203: Collective Bargaining
RP 9.204: Employment of Relatives
RP 9.205: Political Activity
RP 9.206: Faculty and Staff Renewal and Vitality Plans
RP 9.207: Outside Employment
RP 9.208: Relocation Allowances
RP 9.209: University Housing Assistance Program
RP 9.210: Faculty Sick Leave Policy
RP 9.211: Health Fund and Retirement Benefits
RP 9.212: Executive and Managerial Personnel Policies
- Attachment 1: Rights and Benefits
RP 9.213: Evaluation of Board of Regents’ Appointees
RP 9.214: Teaching Assignments for Instructional Faculty
RP 9.215: Excluded Administrative, Professional and Technical (APT) Employees’ Personnel Policies
RP 9.216: Travel Per Diem
RP 9.217: Waiver of Oath of Loyalty for Select Employees
RP 9.218: Delegation of Personnel Actions

UH Systemwide Executive Policies

EP 9.112: Delegation of Authority for Personnel Actions
- Attachment A: Delegation of Personnel Actions Approved by the Board of Regents
- Attachment B: Delegation of Personnel Actions by the President
EP 9.201: Faculty and Staff Renewal and Vitality Directive
EP 9.203: Evaluation of Faculty and Administrative, Professional & Technical Employees
EP 9.208: Intra-System Faculty Exchange
EP 9.210: Workplace Non-Violence
EP 9.211: Military Leave
EP 9.212: Executive/Managerial Classification and Compensation
- Attachment A: Class Establishment Amendment Abolilshment Action Memo
- Attachment B: Updated EM PD Form OHR 63
- Attachment C: Sample EM PD (VP Acad AfF 89051 PD 11-14)
- Attachment D: Est New EM Position Template
- Attachment E: EM Waiver of Recruitment Template
- Attachment F: EM Appointment Template
- Attachment G: EM Salary Placement Worksheet
- Attachment H: Provisional Offer Letter wo Board Approval
- Attachment I: EM Evaluation Criteria and Categories
- Attachment J: 360 Assessment
- Attachment K: EM Salary Adjustment Template
- Attachment L: EM Termination Without Cause Template
- Attachment M: EM Salary Schedules
- Attachment N: SF2
EP 9.213: Stakeholder Representation on University Committees
EP 9.214: Teaching Assignments for Instructional Faculty
EP 9.215: Tenure Upon Initial Appointment
EP 9.216: Classification and Compensation of Coaches
- Attachment A: Salary Schedule
EP 9.217: Hiring an Administrative, Professional and Technical (APT) Employee
EP 9.218: Post-Hire Adjustments for Administrative, Professional and Technical (APT) Employees
EP 9.220: Service, Retirement and Incentive Awards
EP 9.225: Faculty Sick Leave
EP 9.230: University Housing Assistance Program
EP 9.240: Graduate Assistant Sick and Bereavement Leave
EP 9.780: Death of Student or Employee

UH Systemwide Administrative Procedures

AP 9.005: University Executive Designations
AP 9.010: Reporting of Changes and Corrections of Employee's Personal Records
AP 9.025: Fair Information Practice (Confidentiality of Personal Records)
AP 9.030: (Revised) State and Federal Posting Requirements
AP 9.035: Fair Labor Standards Act (FLSA)
AP 9.041: Utilization of Volunteer Services of the University of Hawaiʻi
AP 9.060: 1977 Edition of the Faculty Handbook for Mānoa and Hilo Campuses (Including Major Policies Affecting Faculty Relations in the Community Colleges and the University as a Whole) University of Hawaii, 1973 Interim Revision
AP 9.075: Personnel Records
AP 9.080: Collective Bargaining Agreements Covering Civil Service Employees
AP 9.090: State of Hawaii Personnel Rules, Title 14, Administrative Rules, Department of Personnel Services, Subtitle 1
AP 9.091: HRS Chapter 89C, Adjustments for Civil Service Employees Excluded from Collective Bargaining
AP 9.110: Employment-Related Grievance Procedure for Persons (Including Applicants for Positions) Not Covered by Collective Bargaining Agreement Grievance Procedures or Other Applicable Procedures
AP 9.130: Procedures for Taking Disciplinary and Discharge Actions for Civil Service and Non-Civil Service Employees
AP 9.140: Internal Complaint Procedure for Civil Service Employees Complaints related to the Civil Service System
AP 9.160: University Employee Training
AP 9.170: Administrative, Professional, Technical (APT) Employees Performance Evaluation
AP 9.190: University Employee Perquisites
AP 9.195: Establishment of New Positions and Abolishment of Positions
AP 9.205: Salary Schedules for Faculty Personnel
AP 9.220: Lump Sum Payment of Prorated Salary upon Termination
AP 9.230: Maximum Additional Compensation (Overload) Rates for Board of Regents Personnel
AP 9.235: Administrative Stipends for Department Chairs, Special Program Directors, and Chairs of Academic Subdivisions
AP 9.240: Record of Outside Employment
AP 9.290: Annual Review of Civil Service Position Descriptions
AP 9.300: Preparation of Position Descriptions (Civil Service)
AP 9.310: Temporary Assigments for Civil Service Employees
AP 9.330: Flexible Working Hours Program for Civil Service Employees
AP 9.335: Nepotism
AP 9.350: Application for Transfer of Vacation and Sick Leave Credit or Payment in Lieu of Vacation
AP 9.360: Leaves of Absence for Pregnancy Related Disabilities
AP 9.365: Special Benefits for ERS Members on Military Leave Without Pay
AP 9.370: Retirement System Contributions While On Unpaid Professional Improvement or Educational Leave
AP 9.380: Vacation and Sick Leave System
AP 9.390: Vacation Credit Fund Transfer
AP 9.400: Guidelines for Sabbatical Leaves for Faculty
AP 9.410: Intergovernmental Service
AP 9.420: Leave without Pay for BOR Personnel
AP 9.430: Professional Improvement Leaves for APT Personnel
AP 9.460: Sabbatical leaves for Regular Civil Service Employees
AP 9.470: Leave Sharing
- UH Form 102 (OHR): Annual Report - Leave Sharing Program
- UH Form 68 (OHR): Leave Sharing Donation Form
- UH Form 69 (OHR): Leave Sharing Request Form For Personal Illness Injury
- UH Form 98 (OHR): Leave Sharing Request Form To Care For A Family Member
- UH Form 49 (OHR): Certification of Physician For Personal Illness Injury
- UH Form 99 (OHR): Certification of Physician To Care For A Family Member
- UH Form 100 (OHR): Certification of Eligibility
- Sample Approval Notification Letter
- Sample Disapproval Notification Letter
- Sample E-Mail Requesting Donations
- UH Form 76 (OHR): Appeal Form
AP 9.480: Casual Appointments
AP 9.485: Filling of Vacant Position
AP 9.520: Tuberculosis Clearance
AP 9.540: Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel
- Attachment 1 - Suggested Checklist for Recruiting Hiring Process
- Attachment 2 - Instructions for Internal Posting of Job Opening Announcements
- Attachment 3A - APT Selection Procedures
- Attachment 3B1 - UH Form 64A (Rev. June 2017)
- Attachment 3B2 - UH Form 64B (Rev. June 2017)
- Attachment 3C - Sample APT Screening Evaluation Sheet
- Attachment 4 - Faculty Selection Procedures
AP 9.560: Appointment of Lecturers and Cooperating Teachers/Counselors
AP 9.570: Appointment Procedure for Board of Regents Personnel
AP 9.580: Employment of Employees' Retirement System (ERS) Retirants
AP 9.590: Instructions for the Processing of the Notification of Personnel Action, Standard Form (SF-5B)
AP 9.600: Joint Appointments between the University of Hawaiʻi and the East-West Center
AP 9.610: Immigration Classifications for Employment of Foreign Nationals
AP 9.650: Exchange of Faculty with Other Institutions
AP 9.660: Civil Service Type Positions for Federally Funded Projects
AP 9.670: Employment of Personnel During Vacations
AP 9.680: Form I-9, Employment Eligibility Verification
AP 9.685: E-Verify Program
AP 9.700: ERS Service Credit for Previous Military Service
AP 9.710: Prescription Safety Glasses
AP 9.720: Workers' Compensation
AP 9.730: Workplace Non-violence Campus Procedures
AP 9.740: Tax Deferred Annuity Program (TDA)
AP 9.750: University of Hawaii Safety and Health Program
AP 9.751: Recording Occupational Injuries and Illnesses
AP 9.760: Procedures for Subsidized Parking
AP 9.770: State of Hawaii Temporary Disability Benefits Plan for Civil Service Employees Covered by a Collective Bargaining Agreement
AP 9.771: State of Hawaii Temporary Disability Benefits Plan for Non-Bargaining or Excluded Employees
AP 9.800: Unemployment Insurance Law
AP 9.810: Personnel Exit Questionaires
AP 9.820: Procedures for Accepting Resignation or Retirement
AP 9.830: Layoff of APT Employees Included in the Bargaining Unit
AP 9.840: Work Force Reduction
AP 9.860: Policies and Procedures on Student Grievances
AP 9.880: Administrative Procedure AP 9.880, Policies and Procedures on Student Employment
- AP9.880 - Attachment 1
- AP9.880 - Attachment 2
- AP9.880 - Attachment 3
AP 9.890: Equal Employment Opportunity/affirmative Action Program
AP 9.895: EEO/AA Glossary
AP 9.900: Policy and Complaint Procedure for Members of the Public Who Have Discrimination Complaints Regarding Public Accommodations or ADA Complaints Regarding Disability Access to University Services, Programs, and Activities
AP 9.910: Reporting Procedure for Employment Discrimination Complaints