Announcement from the Office of the Chancellor
The University of Hawai‘i at Hilo is continuing efforts to conserve energy and to be responsible for the impact of our activities on the environment by operating in a sustainable manner. Therefore the following days will be observed as Green Days with power reductions in campus buildings during:
- Thanksgiving Break: Wednesday, November 21, 2012 from 9:00 p.m. through 2:00 p.m. Sunday November 25, 2012
- Winter Break: Saturday, December 15, 2012 through Tuesday, January 1, 2013
- Spring Break: Saturday, March 23, 2013 through 2:00 p.m. Sunday, March 31, 2013
With classes not in session during the above referenced periods, UH Hilo will work to reduce power consumption in most buildings as part of our contribution to the Green Days Program. While we continue to recognize that UH Hilo is a State agency providing public service and functions as an academic and research institution, we also recognize that classroom usage and employee work pattern change during the holidays and breaks in the academic calendar.
The negotiated collective bargaining memorandum of agreement and understandings (i.e. MOA and MOU) for employees in HGEA bargaining units (BU) 2, 3, 4 and 8 and their excluded counterparts at the University aligns with this initiative, as the agreements regarding supplemental time off further reduce the number of people working on campus during these designated non-peak use periods. This makes the Green Days implementation prudent. Copies of these agreements may be viewed at BU 8 MOU STO.
UH Hilo Green Days Details
Details of the Green Days Program (GDP) for the 2012-2013 academic year will be posted on the UH Hilo website. We will continue assessment of our efforts to collectively learn and further advance program efforts.
Buildings – Power Reduction Specifics
1. We will reduce power consumption in buildings by minimizing the use of air conditioning systems;
2. Building safety systems, elevators, lighting systems, and building power will continue to be operational;
3. External building lighting will continue to operate normally; and
4. Buildings with shut down or reduced central air-conditioning will be monitored.
Auxiliary Services: Auxiliary Services staff will monitor buildings which have reduced or no air-conditioning for potential problem situations, to include classrooms and offices. The exception to the above will be restricted research areas.
All Employees: All employees are requested to ensure that lights, personal refrigerators, window air-conditioning units, etc., are turned off. Because of restart issues with older computers, it has been recommended that those older than 3 years remain on power. See the faculty staff checklist and the research laboratory checklist for specific information.
Deans/Directors/Vice Chancellors: As the campus will be closed with limited services available, we ask that Deans, Directors and Vice Chancellors plan and communicate with their faculty and staff in advance to prepare for operational and staffing needs. We ask that the hours of operation and emergency contact information for the upcoming Green Day periods be communicated to appropriate persons and offices.
Human Resources: The UH Hilo Human Resource Office is responsible for answering all questions regarding staff and human resources issues.
Specific UH Hilo Employees:
HGEA (BU. 2, 3, 4 and 8 employees and the excluded counterparts) – These employees whose positions are fully or partially funded by appropriated funds (general funds, special & revolving funds, and appropriated federal funds) will be on leave with pay (supplemental time off “STO”) during the winter and spring break only; there is no STO for November 23, 2012.
- For Friday, November 23, 2012, such employees are considered to be on duty for this date but may request vacation, leave without pay, or may be relocated to other work sites, should their work location be closed. We encourage supervisors to allow as many staff members to voluntarily take vacation or leave without pay, as appropriate. Leave requests shall be submitted in a timely manner, and it shall be within the discretion of the Dean/Director/Vice Chancellor to grant leave requests and/or arrange alternative work sites.
- For the winter and spring break periods, employees in these bargaining units whose positions are fully or partially funded by appropriated funds will be on leave with pay (STO).
Adjustments to individual work assignments, as approved by the Dean/Director/Vice Chancellor, may be authorized so long as work productivity, service requirements and accountability are clearly delineated.
Each Dean/Director/Vice Chancellor is delegated the authority to require an employee’s presence to perform critical functions during those days if deemed essential for operational purposes. Please communicate such operational need with the employee as soon as possible. Each Dean/Director/Vice Chancellor is also delegated the authority to determine alternate leave with pay days should performing these critical duties prevent the BU 2, 3, 4 and 8 employees and the excluded counterparts from being on leave with pay during the foregoing prescribed periods.
UPW (BU 1) – Unit 1 employees are not subject to the negotiated STO days. They are considered to be on-duty during the Green Days Program and are subject to the negotiated Directed Leave Without Pay Implementation Plan BU1 MOA DLWOP.
HGEA (BU 9) – Negotiations for Unit 9 are subject to interest arbitration. When the decision is issued, information will be distributed.
For staff employees, adjustments to individual work assignments, as approved by the Dean/Director/Vice Chancellor, may be authorized, as long as work productivity, service requirements, and accountability are clearly delineated. Please assist your employees with securing alternate work sites if needed.
UHPA – Article V, Duty Period, states “On the day after Thanksgiving, during the interval between semesters and during the spring recess, Faculty Members on 9-month appointments are provided with professional development days. Faculty Members are not entitled to additional compensation to attend meetings or to carry out other University business during this period.”
With regard to faculty who are on 11 month contracts, such as specialists, librarians, agents or researchers, their work assignments and office locations should be identified and coordinated through the respective Dean/Director/Vice Chancellor office. As the work requirements and expectations for faculty members are different from those of staff employees, some faculty members may take vacation, while others may work in other locations as appropriate.
For details of the UH Hilo Green Days program please check the program website or contact Vice Chancellor Marcia Sakai, 974-7750. Should you have specific questions or concerns regarding other aspects of this program, please call the following offices as appropriate:
Health and Safety: Ken Ikeda
Campus Security: Warren Ferreira
Electrical Management: Kolin Kettleson
Human Resources: (Faculty & Staff) Claire Shigeoka
We appreciate your continued consideration and efforts in saving resources and conserving power on our campus while balancing our public service responsibilities as a State agency.