Final Examinations, Final Grades, Incomplete Grades

UH Hilo Home > Teaching Resources > Faculty Handbook Home

UH Hilo Policy on Final Examinations: Final examinations are required in all courses except directed reading, research, seminar and composition courses. Final examinations are to be administered during the final examination period specified in the UH Hilo Academic Calendar and in the room and at the time specified for each class in the Schedule of Courses.During regular semesters, no final examinations may be administered within two weeks of the final examination period although chapter or unit tests may be given. Final examinations in some laboratory courses may be administered during the final week of classes. In the compressed schedule of summer sessions, final exams must be administered as close to the end of the session as possible.

This policy is posted on the Academic Policies webpage.

The final examination schedule for each semester is posted on the Academic Calendar.

UH Hilo Policy on Grading: Each faculty member is responsible for determining the means employed to evaluate students’ work and the level of performance associated with any particular grade. It is the faculty member’s responsibility to make her/his grading criteria and policies clear to students in the course syllabus and to apply those criteria equitably to all students.

This policy is posted on the Academic Policies webpage.

UH Hilo uses a "plus and minus" grading system; faculty may choose not to employ these refinements to letter grades. See the UH Hilo Catalog for a list of letter grades that can be assigned: http://hilo.hawaii.edu/catalog

Instructors are to include a significant graded assignment and to grade and return it to students before the deadline to withdraw from courses in order that students can make an informed decision about whether or not to remain in the course. It is recommended that faculty offer a graded assignment during the first several weeks of the semester so that they can identify students who may need tutoring or other kinds of academic support.

Undergraduate students must achieve a C average overall—a 2.0 cumulative g.p.a. on a scale of 4.0—and in their major courses in order to graduate. In some departments, a final grade of C- or lower in a major course prevents the course from being counted toward the major. Some departments require a higher GPA in major courses than 2.0; the university catalog provides specific grade requirements for each major. Graduate programs have different GPA requirements.

Final Grades Submitted via MyUH. Final grades are submitted by faculty on line through http://myuh.hawaii.edu . Log in at http://myuh.hawaii.edu and click on “Grade entry” under “Faculty Services.” A tutorial for faculty users is at http://myuhinfo.hawaii.edu/page/faculty

Faculty must submit final grades by the deadline stated in the academic calendar: http://hilo.hawaii.edu/studentaffairs/records/currentterm.php The Office of the Registrar reminds faculty via email of this deadline each semester.

UH Hilo Policy on Incomplete Grades: Incomplete grades may be given to students who have failed to complete a small but important part of the semester’s work, if the instructor believes the failure was caused by conditions beyond the student’s control and not by carelessness or procrastination. Incomplete grades should not be given to allow students to do extra credit work to raise their grades unless this option is offered to all students in the class. If the Incomplete is not replaced with a grade by the deadline specified in the academic calendar, the grade will become an F or NC (no credit) or NP (not passing), depending on the grading practice in the course. When an incomplete grade will be given, the student and the instructor will meet before the end of the semester and complete the “Report of Incomplete Work,” available from division or college offices. Each will retain a copy of this agreement, which will be the basis for a change of grade. Instructor are to include a significant graded assignment and to grade and return it to students before the deadline to withdraw from courses, so that students can make an informed decision about whether or not to remain in the course.

This policy is posted on the academic policies webpage.

Deadlines for the student to complete the work and for the faculty member to submit a “Change of Grade” form are published in the Academic Calendar. The calendar is inside the front cover of the current catalog and online at http://hilo.hawaii.edu/studentaffairs/records

UH Hilo Policy on Change of Final Grade: Change of Grade forms are used to correct grading errors. The original syllabus should determine the work upon which students' grades are based. Allowing a student to do additional work after a final grade has been submitted in order to raise a grade is inequitable to the other students in the course. Change of Grade forms must be submitted by the faculty member to the Office of the Registrar; students may not submit change of grade forms.

This policy is posted on the Academic Policies webpage.

The deadline for changing a grade is the end of the semester following that in which the course was taken. College, division (CAS) or college secretary can provide faculty with Change of Grade forms.

UH Hilo Policy on Posting Grades and Student Records Confidentiality. With the passage of the Family Educational Rights and Privacy Act (FERPA) of 1974, the posting of student grades and/or exam results in any manner which may make the student’s identity know to others is prohibited. Faculty may not post results on their office doors or other public places by student name or social security number, or in any manner that might reasonably be used to identify students without their permission.

This policy is posted on the Academic Policies webpage.


Reviewed May 2013 by AKS and MSP.